The headquarter location is assigned based on the UW-5087 Remote Work policy.  Travel reimbursements are based on travel from the headquarters location. 

• Costs for employees to travel to their headquarter location from an alternative work location that is not the headquarter location are not reimbursable. 

  • Example:  An employee works remotely from home in Eau Claire and must go to their headquarter location of Madison for a 2-day conference.  Employee is not considered on travel status and no mileage, lodging, per diem, etc. will be reimbursed or paid for by the University.

• Travel arrangements must be reviewed as if the departure and return were the headquarter location.  Costs are reimbursed at the lesser of leaving from alternative work location or headquarter location.  

  • Example:  An employee works remotely from home in Beaver Dam and is going to Green Bay for a 2-day conference. Their headquarter location is Madison.  Mileage will be calculated from the home in Beaver Dam to the conference site in Green Bay since the mileage is less from home than the office.  
  • Example:  An employee works remotely from Cedar Rapids, IA and is going to a conference in Orlando.  Their headquarter location is Madison.  An airfare cost comparison must be done and airfare will be reimbursed by the lesser of the chosen airport and Madison.  Mileage may be limited based on the chosen airport.   

Policies

• Vehicle Use/Rental UW-3019 - mileage calculation the lesser of two
• Air Travel UW-3016 - cost comparison when not flying from headquarter location area for personal reasons.
• Remote Work UW-5087 - determining a headquarter location