Resources 

• L&S Travel Quick Guide - high level guidance to assist travelers with making travel arrangements - updated 10/5/2024
• L&S Travel Allowability by a Person's Affiliation with the UW - new 6/27/2024
• Business Services Getting Reimbursed
• Business Services Travel Planning and Booking

Policy Exceptions

• Use the online Policy Exception Approval Request form for all policy exceptions relating to expense reports and p-cards.  The form will automatically route for approvals after submission.  
• Form may be completed by claimant or can be submitted on behalf of a claimant by another employee.
• Instructions on completing the Policy Exception Approval Request form.  
• A copy of the policy exception approval must be attached to the transaction, if approved.  If denied, the expense must be removed from the expense report or remedied in another way if on the p-card.

Most common policy exception requests requiring the exception form;

• Policy UW-3024 - Expense Reimbursement, Accountable Plan, 90-day requirement
• Policy UW-3016 - Air Travel
• Policy UW-3017 - Lodging

Campus Business Services Bi-monthly Travel Q&A