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Employee and Manager Self Service for Hours Worked and Leave Time Taken Reporting

Sample Email Communication, Job Aids, and other materials relevant to Employee and Manager Self-Service for hours worked and leave time taken reporting Faculty, Academic Staff, Limited Employee, University Staff, Temporary Employee, Student Assistant

Employee FLSA Status

Job Aids for Employees/Enterers by Employee Classes
Job Aids for Supervisors/Approvers
Nonexempt
Biweekly
University StaffTemporary EmployeesAcademic StaffLimited EmployeesStudent AssistantsBiweekly Approvers
Exempt
Biweekly
University StaffTemporary Employees


Exempt
Monthly
FacultyAcademic StaffLimited Employees

Monthly Approvers



Sample Email to Employees about ESS/MSS Implementation


Sample Email to Biweekly Enterer


Job Aids for Biweekly Non-Exempt University Staff and Temporary Employees

1.
Access the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_access_the_timesheet.pdf

Time
2.
Entering Time and Absence on the Timesheet [Video]

https://uwservice.wisconsin.edu/docs/pd/phit-time-absences/
3.
Entering Time

https://uwservice.wisconsin.edu/docs/publications/phit_enter_time.pdf
4.
Comp Time

https://uwservice.wisconsin.edu/docs/publications/phit_comp_time.pdf
5.
Overtime and Differentials

https://uwservice.wisconsin.edu/docs/publications/phit_overtime_differentials.pdf
6.
Work on Legal Holiday

https://uwservice.wisconsin.edu/docs/publications/phit_work_on_legal_holiday.pdf
7.
Delete Rows

https://uwservice.wisconsin.edu/docs/publications/phit_remove_row.pdf
8.
Status Icons on the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_status_icons.pdf

Absence
9.
View Absence Request History

https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_bw.pdf
10.
View Absence Balance

https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_bi-weekly.pdf
11.
Enter a Full Day Absence on the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_enter_full_day_absence-113.pdf
12.
Enter a Partial Day Absence on the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_enter_partial_day_absence-113.pdf
13.
Legal Holiday- Record Absence

https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday.pdf
14.
Cancel / Edit an Absence on the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_cancel_edit_absence.pdf


Job Aids for Biweekly Exempt University Staff and Temporary Employees, Non-Exempt Academic Staff, Limited Employees, Student Assistants and Hourly Academic Staff

15.
Access the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_access_the_timesheet.pdf

Time
 16.
Entering Time and Absence on the Timesheet [Video]

https://uwservice.wisconsin.edu/docs/pd/phit-time-absences/

Note: Exempt timesheet contains 1 column (Quantity) to enter total hour worked for each day instead of 4 columns (Shift In, Break Out, Break In, Shift Out).
17.
Entering Time

https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_partial_day_absence-113.pdf
18.
Work on Legal Holiday

https://uwservice.wisconsin.edu/docs/publications/time-exempt-work-on-legal-holiday.pdf
19.
Delete Rows

https://uwservice.wisconsin.edu/docs/publications/phit_remove_row.pdf
20.
Status Icons on the Timesheet
  https://uwservice.wisconsin.edu/docs/publications/phit_status_icons.pdf

Absence
21.
View Absence Request History

https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_bw.pdf
22.
View Absence Balance

https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_bi-weekly.pdf
23.
Enter a Full Day Absence on the Timesheet
  a.
Exempt US, TE, Hourly AS

https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_full_day_absence-113.pdf
    b.
Non-Exempt AS, LI
      https://uwservice.wisconsin.edu/docs/publications/phit_enter_full_day_absence_faasli_nonex.pdf
24.
Enter a Partial Day Absence on the Timesheet
a.
Exempt US, TE, Hourly AS

https://uwservice.wisconsin.edu/docs/publications/time-exempt_enter_partial_day_absence-113.pdf
b.
Non-Exempt AS, LI

https://uwservice.wisconsin.edu/docs/publications/phit_enter_partial_day_absence_faasli_nonex.pdf
25.
Legal Holiday - Record Absence
a.
Exempt US, TE, Hourly AS

https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday.pdf
b.
Non-Exempt AS, LI

https://uwservice.wisconsin.edu/docs/publications/phit_legal_holiday_faasli_nonex.pdf
26.
Cancel / Edit an Absence on the Timesheet

https://uwservice.wisconsin.edu/docs/publications/phit_cancel_edit_absence.pdf



Sample Email to Biweekly Approver


Job Aids for Biweekly Approvers

27.
Access the Dashboard

https://uwservice.wisconsin.edu/docs/publications/mss-accessing.pdf
28.
Approving Time and Absences on Dashboard [Video]

https://uwservice.wisconsin.edu/docs/pd/mss_dashboard/index.html
29.
Selection Criteria on the Dashboard

https://uwservice.wisconsin.edu/docs/publications/mss-selection-criteria-113.pdf

Time
30.
Payable Time Approvals

https://uwservice.wisconsin.edu/docs/publications/mss-payable-time-approvals.pdf
31.
Payable Time Summary

https://uwservice.wisconsin.edu/docs/publications/mss-payable-time-summary.pdf

Absence
32.
Absence Request

https://uwservice.wisconsin.edu/docs/publications/mss-absence-request.pdf



Sample Email to Monthly Enterer


Job Aids for Monthly Exempt Faculty, Academic Staff and Limited Employees

33.
Access the Leave Report

https://uwservice.wisconsin.edu/docs/publications/leave_report.pdf
34.
Entering Absences [Video]

https://uwservice.wisconsin.edu/docs/pd/absences-for-monthly-employees/

Absence
35.
View Absence Request History

https://uwservice.wisconsin.edu/docs/publications/review_absence_hx_monthly.pdf
36.
View Absence Balance

https://uwservice.wisconsin.edu/docs/publications/view_absence_balances_monthly.pdf
37.
Report Absences including No Leave Taken

https://uwservice.wisconsin.edu/docs/publications/monthly_leave_reports_and_no_leave_taken.pdf
38.
Cancel / Edit an Absence

https://uwservice.wisconsin.edu/docs/publications/cancel_edit_absence_monthly.pdf



Sample Email to Monthly Approver


Job Aids for Monthly Approvers

39.
Access the Dashboard

https://uwservice.wisconsin.edu/docs/publications/mss-accessing.pdf
40.
Approving Time and Absence on Dashboard [Video]

https://uwservice.wisconsin.edu/docs/pd/mss_dashboard/index.html
41.
Selection Criteria on the Dashboard

https://uwservice.wisconsin.edu/docs/publications/mss-selection-criteria-113.pdf

Absence
42.
Absence Request

https://uwservice.wisconsin.edu/docs/publications/mss-absence-request.pdf




If you need assistance on the Employee and Manager Self Service for Hours Worked and Leave Time Taken, please contact your L&S Payroll Representative.

If you have feedback related to the materials on this page, please contact ChoonYee Ho-Jonas (choonyee.hojonas@wisc.edu or 608-263-2314).









Keywords:Employee, Manager, Self Service, Time, Hours Worked, Leave Time Taken, Used Time, Labor Absence Management   Doc ID:28502
Owner:ChoonYee H.Group:L&S Administrative Gateway
Created:2013-02-06 10:11 CSTUpdated:2020-10-05 06:15 CST
Sites:L&S Administrative Gateway
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