Topics Map > Student Academic Policies > Courses/Enrolling
L&S Concurrent Enrollment
This sections explains the process for an L&S undergraduate to get special permission to be concurrently enrolled.
It is possible for an L&S undergraduate student to get special permission to be concurrently enrolled (also known as concurrent registration) at UW-Madison while also taking a course at another institution. Students need to submit a formal request within the first few days of the fall or spring semester to be considered for such special status.
Any student granted permission to be concurrently enrolled must complete the work for the transfer course in the same semester permission was granted to take the class. In other words, a students has until the end of the semester in which the concurrent enrollment/concurrent registration was granted to complete the required course. For example, a student who has been granted permission to be concurrently enrolled for the fall semester must complete the course in the fall term and have an official transcript sent to the Office of Admissions and Recruitment so the transfer coursework can be posted to the student's UW-Madison records.
For more detailed information on obtaining permission to be concurrently registered, please refer to concurrent enrollment through L&S Undergraduate Academic Deans' Services. Also see concurrent enrollment/concurrent registration in the Undergraduate Catalog.
- Student must apply for concurrent enrollment if the course is taken during the fall or spring term. student must apply prior to enrolling int he off-campus course.
- Student does not need to apply for concurrent enrollment if the course is taken exclusively during the summer term.
- If the student completes the course in the semester/term the student intends to graduate, the transcript must show that the course was completed prior to the grade submission deadline for the term. Student must request an official transcript be sent to the UW-Madison Office of Admissions and Recruitment as soon as the course is completed.
- Courses taken concurrently at another institution are included in the total credits for the term and, therefore, student must request permission for a credit overload if student will exceed 18 combined credits of enrollment.
- Requests for concurrent enrollment submitted after the deadline will be considered on a case-by-case basis.
UW-Independent Learning and Tuition Waiver
- If approved for concurrent enrollment and eligible for a tuition waiver, student may request the tuition waiver for UW- Independent Learning (UW-IL) course work only.
- Student may be approved for concurrent enrollment and ineligible for tuition waiver (e.g., not full time at UW-Madison).
- If a student is also enrolled at UW-Madison during the summer term and eligible for a tuition waiver, student may request the tuition waiver but does not need to apply for concurrent enrollment.
- If the student does not complete the course during the summer term, the student must apply for concurrent enrollment to finish the course during the fall term whether or not the student was approved for a tuition waiver.
- Student is encouraged to apply for concurrent enrollment if student intends to complete a course during winter break because the course technically overlaps with the spring term and could extend into spring when classes are in session.
- If approved for concurrent enrollment, student must complete the course during the term in which they enroll whether or not student was approved for a tuition waiver. If the student is unable to complete the course, student should request an extension of the deadline to confirm the timline for completion and ability to balance work load with the enrolled credits of the next term, including requesting a credit overload, if applicable.
- Request for a tuition waiver submitted after the deadline will be granted only in exceptional circumstances.
Study Abroad on IAP
The following information is shared by Study Abroad/International Academic Programs (IAP) about taking on-line courses while on a study abroad program. It is not always possible for students to take on-line courses given credit requirements on certain programs. But it if it is possible, this is what is shared with students. Students should contact IAP if they are thinking of doing an on-line course while studying abroad.
If a student plans to take a UW-Madison or UW System on-line course during the same term as their study abroad program, the following applies:
- The student must notify their Enrollment Specialist Advisor of their plans to do so;
- The student must enroll for the on-line course, which, is separate from their enrollment for their study abroad program;
- The student may be charged UW-Madison tuition for the on-line course. The student should consult with the Registrar's Office to determine their potential tuition charges;
- The student should account for his/her on-line course in the maximum allowed credits per term allowed for UW-Madison students. In other words, a student's on-line course should be included in the number of credits a student plans to take while abroad and that maximum should not exceed campus guidelines.