As a best practice, monetary gifts should be directed to the University of Wisconsin Foundation, but gifts can be deposited directly into a 233 project at UW-Madison when certain criteria is met. Review the 3010.1 Acceptance of Gift Funds via the Division of Business Services website for the most up to date information.

Please contact your Gift Manager or budgetoffice-gifts@ls.wisc.edu with questions about gift deposits before reaching out to the Campus Gift Office.

Deposit at UW Foundation

Follow the Gift Deposit Instructions via WFAA website

• Access to the UW Foundation GFM website is required to complete these forms and can be requested here.
• Gift checks should be mailed directly to UW Foundation lockbox with a completed UW Foundation Gift Deposit Form.
• It is acceptable to deposit checks payable to other names than UW Foundation. 
• A Dean's Office signature is not required and the check should be mailed directly to the UW Foundation lockbox. 

Deposit at UW

Follow the instructions for the Check Deposit Form

• Monetary gifts accepted directly by UW Madison, can only be made using a gift worktag with FD0233. 
• Department staff will complete the form and send directly to Cash Management
• The instructions should be followed for the No Cash Sale Recorded option (here) using the following criteria:
  • Customer: CUS0016956
  • Sales Item: UWALL Gift Billing-Donor Direct Gift
• Using the No Cash Sale Recorded option means that staff at Cash Management will record the deposit in Workday once the check is received using the information entered on the Check Deposit Form.
• The check and completed form (counter signed within the department) for processing to this address:
  • Cash Management, 21 N. Park St., Suite 5301, Madison, WI 53715-1218

• If there is no official donor statement that the money was intended as a gift, include a copy of the gift acknowledgment letter. 
• Department staff is responsible for issuing a Gift Acknowledgment Letter for monetary donations received directly by UW Madison and accepted as a gift.
• The letter serves as a thank you and is required written acknowledgment of the gift. It should include the amount donated and specific language from the letter template.