Topics Map > College of Letters and Science > Human Resources

Letter Templates for Academic and University Staff Appointments

This document contains links to appointment letter templates for academic, university staff and limited appointments.


Please see the following Gateway page for short-term staff letter templates: L&S Letter Templates for Short-Term Staff


For non-instructional or renewable instructional academic staff and university staff appointments, please use the templates below to create a draft appointment letter and send to your HR Rep for review.  A final letter will be prepared and sent to you for the p-file.  The appointment letter will be sent to the applicant in TREMS.  That process will be managed by your HR Rep.  Letter attachments are available here.   You will also need to send a CV referencing the pvl/pd number to your HR Rep at this time.

1. Academic Staff Renewable Appointment Letter

2. University Staff Ongoing Appointment Letter


3. Academic Staff Fixed-Term Terminal Appointment Letter (non-instructional appointments only)

4. University Staff Fixed-Term Finite Appointment Letter

5. Academic Staff Hourly Appointment Letter

6. Academic Staff Non-Instructional Extension Letter

7. Academic Staff Zero-Dollar Appointment Letter

8. Academic Staff Zero-Dollar Extension Letter

9. Academic Staff C-A Basis Change or Vice Versa Letter

10. Academic Staff Changing Operational Area Letter

11. Academic Staff Terminal to Renewable Letter

12. Limited Current Exempt University Staff Appointment Letter

13. Limited Current Academic Staff Appointment Letter

14. Limited Current Non-Exempt University Staff Appointment Letter

15. Limited New to UW Appointment Letter

16. Percentage (FTE) Increase Letter

17. Percentage (FTE) Reduction Letter

18. Rehired Annuitant Appointment Letter (for Employees Who Retired July 2, 2013 or later)

19. Rehired Annuitant Appointment Letter (for Employees Who Retired July 1, 2013 or earlier)

20. Rehired Annuitant Extension Letter

21. Summer Service (Non-Instructional) Letter

For a list of HR Reps and the units they support, see: Human Resources and Payroll contacts  

Keywords:letters, templates, letter format, letter templates, appointment letter format, rehired annuitant, new appointment, increase percentage, hourly appointment, zero dollar appointment, limited appointment, terminal appointment, renewable appointment, pvl, pvl waiver, recruiting, C-Basis,A-Basis,extension,academic staff, operational area, offer letter, Lecturer, Faculty Assistant, Faculty Associate, fte, percent, summer service   Doc ID:23210
Owner:Caitlin B.Group:College of Letters & Science
Created:2012-03-15 13:18 CSTUpdated:2017-12-18 09:59 CST
Sites:College of Letters & Science
Feedback:  13   3