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Letter Templates for Academic and University Staff Appointments

This document contains links to appointment letter templates for academic, university staff and limited appointments.


Please see the following Gateway page for short-term staff letter templates: L&S Letter Templates for Short-Term Staff


For non-instructional or renewable instructional academic staff and university staff appointments, please use the templates below to create a draft appointment letter and send to your HR Rep for review.  A final letter will be prepared and sent to you for the p-file.  The appointment letter will be sent to the applicant in TREMS.  That process will be managed by your HR Rep.  Letter attachments are available here.   You will also need to send a CV referencing the pvl/pd number to your HR Rep at this time.

Academic Staff Renewable Appointment Letter

University Staff Ongoing Appointment Letter


Academic Staff Fixed-Term Terminal Appointment Letter (non-instructional appointments only)

University Staff Fixed-Term Finite Appointment Letter

Academic Staff Hourly Appointment Letter

Academic Staff Non-Instructional Extension Letter

Academic Staff Zero-Dollar Appointment Letter

Academic Staff Zero-Dollar Extension Letter

Academic Staff C-A Basis Change or Vice Versa Letter

Academic Staff Changing Operational Area Letter

Academic Staff Terminal to Renewable Letter

Limited--Current Exempt University Staff Employee Letter

Limited--Current Academic Staff Employee Letter

Limited--Current Non-Exempt University Staff Employee Letter

Limited--New to UW Employee Letter

Percentage (FTE) Increase Letter

Percentage (FTE) Reduction Letter

Rehired Annuitant Appointment Letter (for employees who retired July 2, 2013 or later)

Rehired Annuitant Appointment Letter (for employees who retired July 1, 2013 or earlier)

Rehired Annuitant Extension Letter

For a list of HR Reps and the units they support, see: Human Resources and Payroll contacts  

Keywords:letters, templates, letter format, letter templates, appointment letter format, rehired annuitant, new appointment, increase percentage, hourly appointment, zero dollar appointment, limited appointment, terminal appointment, renewable appointment, pvl, pvl waiver, recruiting, C-Basis,A-Basis,extension,academic staff, operational area, offer letter, Lecturer, Faculty Assistant, Faculty Associate, fte, percent   Doc ID:23210
Owner:Caitlin B.Group:College of Letters & Science
Created:2012-03-15 14:18 CDTUpdated:2017-05-22 10:18 CDT
Sites:College of Letters & Science
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