Topics Map > Research > Extramural Support > Pre-Award

L&S Pre-Award: Proposal preparation and submission

This documents contains step by step instructions for submitting grant proposals in the College of Letters & Science.

Submitting Proposals

Faculty and staff must submit proposals through WISPER, the WISconsin Proposal Electronic Routing System.
Please refer to the overview of WISPER in proposal preparation [pdf].
L&S Proposal Steps current as of May 2014

Process Chart for Submitting Proposals to External Sponsors Through L&S

 What  Who  When  How
 Find/select an announcement/RFP  PI  Early is good or other search engine
 Inform department support staff that a submission is planned  PI  Right away  
 Create a WISPER record  PI or Dept.  Right away  WISPER
 Write/Build proposal  PI    Check solicitation and/or e-submission system for most efficient methods
 Write/Build budget

 RSP Budget Tools
PI or Dept.    Options:
 Get budget pre-approved by the division (L&S)*  PI or Dept. sends to division  Prefer at least 3-5 days prior to deadline  Create a WISPER APPROVAL – request “Division Budget Review” – include any unusual details, budget location (if not in attachments) in the comments field
 Make sure WISPER record has all required information, signatures and approvals  PI Dept. Division  Prefer at least 2-4 days prior to deadline  Create a WISPER APPROVAL of type "CHAIR approval"

Use "Request PI Signature" hyperlink at the top left of the "General" tab to request PI Signature
 Route the WISPER record to Division 48/L&S*  PI Dept.  Prefer 1-2 days prior to deadline  ROUTE to DIVISION 48 when ready

Division will sign, ROUTE to RSP/SPO at the appropriate time
 Take correct steps for submission of proposal to funding agency  PI Dept. Division
 Play it safe: 3-5 days prior to deadline  Options:
  • allow SRO access to submit in Fastlane
  • Cayuse: route to DIVISION 48 who will route to RSP
  • Via email and other e-Systems: steps vary (put clear/explicit submission instructions on WISPER general tab
 Ensure proper submittal of proposal by division and/or RSP  PI Dept. Division  On/before deadline
*DIVISION 48 pre-award contacts are Kelly Mallon, Sheila Hayden and Tae Kidd; but, do not "route" to them individually; always route to DIVISION 48

KeywordsWISPER research proposal grant budget Fastlane Cayuse   Doc ID45546
OwnerSheila H.GroupL&S KB
Created2014-12-10 11:22:58Updated2023-01-04 09:19:44
SitesL&S KB
Feedback  0   0