In the case of graduate students who are also employees (in particular, teaching or project assistants), departments should recognize and distinguish between employment records and student records.
ARMS has the dual mission of securing and preserving the University's historical and permanently valuable recordings, and of assisting campus offices with their records management needs. Approval of the Archivist is required before University records may be destroyed. It is particularly important to retain adequate documentation of the job application and hiring process. ARMS offers general guidance about records management, as well as specific information about system-wide policies on maintaining personnel, payroll, and criminal background check records.
For more information, contact ARMS at (608) 265-9287.