L&S Teaching Assistant & Reader Staffing and Expenditure Plans

Each January, the College of Letters & Science begins a TA allocation and planning exercise for the upcoming academic year. As a part of that process, we request that each department with TAs and/or Readers complete a TA allocation plan. This exercise is intended to help departments think about how best to deploy their TA and/or Reader resources, and will also help insure that TA allocation plans are aligned with the department’s BSR. This document will guide you through the process of completing the TA allocation spreadsheet.

Documents & Deadlines


Detailed instructions for the TA & Reader Planning Spreadsheet

This spreadsheet is meant to be filled out in order. The list of courses on the ‘Dept Details’ worksheet will be referenced by the other worksheets.

1. Complete the information on the ‘Dept Details’ worksheet.

Update the worksheet with basic details at the top (department name, your name, etc.). 
Course Number & Title. List the courses that have teaching assistants and/or reader/graders, along with the credit range, planned capacity, and previous enrollment.
Funding. Some common funding sources are pre-filed (e.g., TA 101 Budget, Summer Revenue). Please update or add funding sources as necessary (e.g., departmental 131 accounts).

2. List your TA and Reader positions on the ‘TAs & Readers’ worksheet.

List your departmental TA rate at the top of the form. Use the ‘Teaching Assistant Plans’ and the ‘Reader/Grader’ plans tables to indicate your planned appointments for the upcoming year. Please note that the ‘Course Number & Title’ and ‘Funding’ fields are dropdowns that are populated by the previous page (Dept Details).

The estimated salary for TA appointments will be calculated based on the values in the following fields:
If you select ‘Other’ for the timeframe, you will need to calculate the salary estimate on your own (using a tool like FLOAT) and enter it in the ‘Est. Salary’ column. The ‘Est. Salary’ column is not locked against editing.

Please enter multiple rows per course if necessary. The estimated salary for reader appointments will be calculated based on the hours listed, using the 2018-19 rate of $21.57/hr.

3. (Optional) Add additional information on the ‘Notes’ worksheet.

This page can be used to explain the background of the TA positions or any other non-standard details.

4. Summary – Course

This page is informational only, and will display estimated salary costs by course.

5. Summary – Funding

This page is informational only, and will display estimated salary costs by funding type.

6. Calculations

This page is informational only, and displays the spreadsheet's automated salary calculations.

Please email your completed spreadsheet to Brian Bubenzer by March 1, 2019.

Contacts for L&S Administration

If you have questions about a particular potential request, please be in touch with Associate Dean Shirin Malekpour.

If you have questions about your BSR, funding options, or TA 101 Budget, please be in touch with James Hovland.

Questions about filling out the TA Staffing and Expenditure Plans form should be directed to Brian Bubenzer.

See Also: