Topics Map > Teaching, Learning & Academic Administration > Short-Term Staff (STS)
Topics Map > Teaching, Learning & Academic Administration > Summer Term
Topics Map > HR & Payroll > Short-Term Staff
Instructional Staffing Request Form - L&S
The online form 'Instructional Staffing Requests in L&S' is used to submit requests and changes related to Teaching Assistants, Short-term Staff, and Summer Term in the College of Letters & Science.
Link to form: Instructional Staffing Requests in L&S
Contact for feedback about the form or this KB: Rob Schultz
STS - new request
- Responses will be sent by Rob Schultz.
- Additional instructions for STS requests: L&S Short-term Staffing Requests
- Teaching Specialists should not be submitted as STS requests. Instead, departments should select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant' for these requests.
- For changes to summer instructors, select 'Summer - change related to a previously approved course/appointment'.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'STS - New Request' |
| Dates of Appointment |
Select the semester or academic year for this appointment. Summer STS should be requested as part of the annual Summer Budget Proposal process: https://kb.wisc.edu/ls/85475 |
| Additional information re: teaching |
Please include additional information related to this instructor's teaching assignment. Info to include:
|
| STS Funding | Please confirm which funding string you are using for this position. |
| Appointment Percentage |
Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. For Lecturer (SA) positions that include professional development, please indicate the total appointment level. For information on LSA professional development, see the L&S KB: https://kb.wisc.edu/ls/32748#PD |
| Expected title |
Most short-term staff are hired as lecturers:
|
| For titles other than Lecturer or Lecturer (SA), please explain your reasoning for selecting this title. |
Only displayed if ‘Expected title’ selected was 'Other'. Include additional information, e.g., additional duties. If requesting a Teaching Specialist, please return to the start of the form (Question #3) and select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant'. |
| STS attachment |
(optional) Include supporting materials as appropriate.
Accepted formats: Word, Excel, .pdf |
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
STS - change previously approved position
- Responses will be sent by Rob Schultz.
- Additional instructions for STS requests: L&S Short-term Staffing Requests
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'STS - change previously approved position' |
|
What type of change are you making to this STS position? |
If extending/reappointing a current STS appointment, or increasing a current STS appointment, please return to the start of the form (Question #3) and select 'STS - new request' Options:
|
| Additional information re: this STS change | Describe the change that you're making to this position. |
| STS attachment |
(optional) Include supporting materials as appropriate.
Accepted formats: Word, Excel, .pdf |
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA - new request
- This form would be used when creating new positions. Some examples:
- Adding a TA to a new course
- Adding a TA to an existing course that has not previously had TAs
- Creating a one-time TA position, e.g., course development
- You will be required to upload a TA workload.
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- Additional instructions for TA positions: Teaching Assistant Appointments in L&S
- Responses will be sent by Lynne Prost.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'TA - new request' |
| What type of new TA position are you requesting? |
Options:
|
| TA semester effective |
Select the semester this position is effective.
|
| Expected TA appointment percentage | Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. |
| TA appointment structure |
Briefly describe the appointment structure, including the number of labs, discussions, etc. per position, and enrollment caps.
Appointments less than 33.4% or larger than 50% are not recommended and need further explanation of why they're needed. Please provide this context you're requesting such an appointment.
|
| TA Funding |
Most TAs are funded as follows:
If selecting 'other' please write the funding name and/or funding string.
|
| TA Workload |
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Appointments in L&S
Accepted formats: Word, Excel, .pdf
|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA - change previously approved position
- Departments should use this form for the following changes
- Change the appointment % of an existing TA position
-
Change the structure of an existing TA position
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- You will be required to upload a TA workload.
- Additional instructions for TA positions: Teaching Assistant Appointments in L&S
- Responses will be sent by Lynne Prost.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'TA - change previously approved position' |
| Effective semester of this change | Select the semester this change is effective. |
| What type of change are you making to this TA position? |
You will be asked to upload a TA workload for these changes.
Some examples of changing the structure of a TA appointment:
Options:
|
| Description of TA change | Select 'TA - change existing position' |
| TA Workload |
Upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Appointments in L&S
Accepted formats: Word, Excel, .pdf
|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant
- Departments may seek approval for these positions if they are not able to recruit qualified graduate students.
- Responses will be sent by Lynne Prost.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant' |
| Dates of Appointment |
Select the semester or academic year for this appointment. |
| Number of positions needed |
Number of positions (headcount) anticipated for this course. |
| Appointment level |
For salaried positions, please indicate the appointment percentage. For hourly positions, please estimate the number of hours needed. |
| Justification (TS/UA) |
Describe the steps the department has taken to recruit qualified and eligible graduate students, e.g., posting on the Student Job Board (https://studentjobs.wisc.edu/) |
| Funding (TS/UA) |
The funding should match the TA or UA funding:
If selecting 'other', please write the funding name and/or funding string. |
| Anticipated title |
Select the anticipated title. If you are unsure, please indicate which title seems to fit best, and add notes to the 'additional information' question at the end of the form. Hiring undergraduate students:
|
Additional questions if hiring Undergraduate Assistants
| UA question | Details |
|---|---|
| Criteria for hiring an undergraduate in this course |
What is the course-specific criteria for hiring a UA? E.g., GPA within major, courses taken, prior teaching/tutoring experience |
| Names of UAs, if known | |
| Name of supervisor | UAs work under the supervision of Faculty or Academic Staff |
| Form Question | Details |
|---|---|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
Summer - Add Course
- Responses will be sent by Rob Schultz.
- This form should be used to add summer courses after the initial planning exercise for Summer.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request |
Select 'Summer - add course ' |
| Explanation for adding this course |
Please provide a brief explanation for adding this course. |
| Summer course modality |
Options:
|
|
Estimated enrollment of summer course
|
Indicate the overall planned capacity for the course. |
| Credit range of summer course |
List the course’s credit range |
| Estimated paid credits |
Paid Credits are credit hours associated with students who paid tuition to the campus tuition pool. See the L&S KB for summer budget model definitions: https://kb.wisc.edu/ls/21681#definitions |
| Summer funding |
Most summer courses are funded by a department's summer 131 funding (131-2 A48##93). Confirm that the funding will be Summer 131, otherwise, please select 'other' and write the funding name and/or funding string. |
| Summer course session |
Indicate the course's session. The codes for common sessions are listed as options. For other sessions, select 'Other' and then type the session code and/or course dates.
|
| Summer instructor appointments |
Describe the current plan for this course's instructor(s). See the following L&S KB for guidance on appointment levels: https://kb.wisc.edu/ls/85547#appt-level
Details to include:
|
| Summer TA appointments |
If the course will have TAs, please indicate the number of TAs and their appointment level.
|
| Other expenses or support needed for this course |
(optional) Include other salary or expense costs if needed. Include a brief description and overall cost estimate.
Some examples:
|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
Summer - change related to a previously approved course/appointment
- Responses will be sent by Rob Schultz.
- This form should be used to change a detail related to a summer course (instructor, modality, funding, timing, etc.).
- To cancel a course, please use the 'Course-related requests' form: https://forms.office.com/r/ny8ke9n2tq
- To add or update TA support, return to question #3 and select either 'TA - New Request' or 'TA - change previously approved position'.
- To request a Teaching Specialist or Undergraduate Assistant, departments should select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant.'
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'Summer - change approved course' |
| Summer Course change |
Indicate what type of change is needed:
To cancel a course, please use the 'Course-related requests' form: https://forms.office.com/r/ny8ke9n2tq To add or update TA support, return to question #3 and select either 'TA - New Request' or 'TA - change previously approved position'. |
| Describe the change needed for this summer course |
Provide details of what was previously approved/planned vs. what is needed. |
| Describe the change needed for this summer course |
Describe the change that you're making to this summer course. |
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Please provide additional context or details for this request if needed. |
| Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |