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Topics Map > Academic & Curricular Administration > Personnel - Budgetary and Curricular Intersections > Teaching Assistant Budgets
Instructional Staffing Request Form - L&S
Instructions related to the Instructional Staffing Requests form.
The online form 'Instructional Staffing Requests in L&S' is used to submit requests and changes related to academic year Teaching Assistants & Short-term Staff in the College of Letters & Science.
Link to form: Instructional Staffing Requests in L&S
STS - new request
- Responses will be sent by Amanda Mahr.
- Additional instructions for STS requests: Request Short-term Staffing in L&S
- Teaching Specialists should not be submitted as STS requests. Instead, departments should select 'Request Teaching Specialist or Undergraduate Assistant' for these requests.
- Summer STS should be requested as part of the annual Summer Budget Proposal process
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'STS - New Request' |
| Additional information re: teaching |
Please include additional information related to this instructor's teaching assignment. Info to include:
|
| STS Funding |
Most academic year STS are funded on STS 101 funding (101-2 A48##04).
Confirm that the funding will be STS 101, otherwise, please select 'other' and write the funding name and/or funding string.
|
| Expected title |
Most short-term staff are hired as lecturers:
|
| For titles other than Lecturer or Lecturer (SA), please explain your reasoning for selecting this title. |
Only displayed if ‘Expected title’ selected was 'Other'. Include additional information, e.g., additional duties. If requesting a Teaching Specialist, please return to the start of the form (Question #3) and select 'Request Teaching Specialist or Undergraduate Assistant'. |
| Dates of Appointment |
Select the semester or academic year for this appointment. Summer STS should be requested as part of the annual Summer Budget Proposal process: https://kb.wisc.edu/ls/85475 |
| Appointment Percentage |
Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. For Lecturer (SA) positions that include professional development, please indicate the total appointment level. |
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Final question - please provide additional context or details if needed. |
STS - change previously approved position
- Responses will be sent by Amanda Mahr.
- Additional instructions for STS requests: Request Short-term Staffing in L&S
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'STS - change previously approved position' |
|
What type of change are you making to this STS position? |
Options:
|
| Additional information re: this STS change | Describe the change that you're making to this position. |
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Final question - please provide additional context or details if needed. |
Requesting a new TA position (not previously approved)
- This form would be used when creating new positions. Some examples:
- Adding a TA to a new course
- Adding a TA to an existing course that has not previously had TAs
- Creating a one-time TA position, e.g., course development
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- This form requires submission of a TA Workload
- Responses will be sent by Lynne Prost.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'TA - new request' |
| What type of new TA position are you requesting? |
Options:
|
| Expected TA appointment percentage | Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. |
| TA appointment structure |
Briefly describe the appointment structure, including the number of labs, discussions, etc. per position, and enrollment caps
|
| TA semester effective |
Select the semester this position is effective.
|
| TA Funding |
Most academic year TAs are funded on TA 101 funding (101-2 A48##71)
Confirm that the funding will be TA 101, otherwise, please select 'other' and write the funding name and/or funding string.
|
| TA Workload |
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Final question - please provide additional context or details if needed. |
Changing a TA position
- Departments should use this form for the following changes
- Change the appointment % of an existing TA position
-
Change the structure of an existing TA position
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- This form requires submission of a TA Workload.
- Responses will be sent by Lynne Prost.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'TA - change existing position ' |
| What type of change are you making to this TA position? |
You will be asked to upload a TA workload for these changes.
Some examples of changing the structure of a TA appointment:
Options:
|
| Description of TA change | Select 'TA - change existing position' |
| Effective semester of this change | Select the semester this change is effective. |
| TA Workload |
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Final question - please provide additional context or details if needed. |
Request Teaching Specialist or Undergraduate Assistant
- Departments may seek approval for these positions if they are not able to recruit qualified graduate students.
- Responses will be sent by Laura Fisk.
| Form Question | Details |
|---|---|
| Department | Select the name of the L&S department. |
| Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
| Type of request | Select 'Request Teaching Specialist or Undergraduate Assistant' |
| Dates of Appointment |
Select the semester or academic year for this appointment. |
| Number of positions needed |
Number of positions (headcount) anticipated for this course. |
| Appointment level |
For C-Basis positions, please note the appointment percentage the department has in mind. For hourly positions, please estimate the number of hours needed. |
| Justification for hiring a Teaching Specialist or Undergraduate Assistant |
Describe the steps the department has taken to recruit qualified and eligible graduate students, e.g., posting on the Student Job Board (https://studentjobs.wisc.edu/) |
| Funding for Teaching Specialist or Undergraduate Assistant |
Teaching Specialists and UAs are typically on TA 101 funding (101-2 A48##71) during the academic year. Confirm that the funding will be TA 101, otherwise, please select 'other' and write the funding name and/or funding string. |
| Anticipated title |
Select the anticipated title. If unknown, please select 'other' and you will be prompted to provide additional information.
|
Additional questions if hiring Undergraduate Assistants
| UA-TA question | Details |
|---|---|
| Criteria for hiring an undergraduate in this course |
What is the course-specific criteria for hiring a UA? E.g., GPA within major, courses taken, prior teaching/tutoring experience |
| Names of UAs, if known | |
| Name of supervisor | UAs work under the supervision of Faculty or Academic Staff |
| Form Question | Details |
|---|---|
| Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
| Additional information | (optional) Final question - please provide additional context or details if needed. |