Topics Map > Academic & Curricular Administration > Graduate Student Administration
Topics Map > HR & Payroll > Short-Term Staff
Topics Map > Academic & Curricular Administration > Personnel - Budgetary and Curricular Intersections > Summer Sessions
Topics Map > Academic & Curricular Administration > Personnel - Budgetary and Curricular Intersections > Teaching Assistant Budgets
Instructional Staffing Request Form - L&S
Instructions related to the Instructional Staffing Requests form.
The online form 'Instructional Staffing Requests in L&S' is used to submit requests and changes related to Teaching Assistants, Short-term Staff, and Summer Term in the College of Letters & Science.
Link to form: Instructional Staffing Requests in L&S
Contact for feedback about the form or this KB: Amanda Mahr
STS - new request
- Responses will be sent by Amanda Mahr.
- Additional instructions for STS requests: Request Short-term Staffing in L&S
- Teaching Specialists should not be submitted as STS requests. Instead, departments should select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant ' for these requests.
- For changes to summer instructors, select 'Summer - change related to a previously approved course/appointment'.
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'STS - New Request' |
Dates of Appointment |
Select the semester or academic year for this appointment. Summer STS should be requested as part of the annual Summer Budget Proposal process: https://kb.wisc.edu/ls/85475 |
Additional information re: teaching |
Please include additional information related to this instructor's teaching assignment. Info to include:
|
STS Funding |
Most academic year STS are funded on STS 101 funding (101-2 A48##04).
Confirm that the funding will be STS 101, otherwise, please select 'other' and write the funding name and/or funding string.
|
Appointment Percentage |
Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. For Lecturer (SA) positions that include professional development, please indicate the total appointment level. |
Expected title |
Most short-term staff are hired as lecturers:
|
For titles other than Lecturer or Lecturer (SA), please explain your reasoning for selecting this title. |
Only displayed if ‘Expected title’ selected was 'Other'. Include additional information, e.g., additional duties. If requesting a Teaching Specialist, please return to the start of the form (Question #3) and select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant'. |
STS attachment |
(optional) Include supporting materials as appropriate.
Accepted formats: Word, Excel, .pdf |
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
STS - change previously approved position
- Responses will be sent by Amanda Mahr.
- Additional instructions for STS requests: Request Short-term Staffing in L&S
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'STS - change previously approved position' |
What type of change are you making to this STS position? |
If extending/reappointing a current STS appointment, or increasing a current STS appointment, please return to the start of the form (Question #3) and select 'STS - new request' Options:
|
Additional information re: this STS change | Describe the change that you're making to this position. |
STS attachment |
(optional) Include supporting materials as appropriate.
Accepted formats: Word, Excel, .pdf |
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA - new request
- This form would be used when creating new positions. Some examples:
- Adding a TA to a new course
- Adding a TA to an existing course that has not previously had TAs
- Creating a one-time TA position, e.g., course development
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- This form requires submission of a TA Workload
- Responses will be sent by Lynne Prost.
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'TA - new request' |
What type of new TA position are you requesting? |
Options:
|
TA semester effective |
Select the semester this position is effective.
|
Expected TA appointment percentage | Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S. |
TA appointment structure |
Briefly describe the appointment structure, including the number of labs, discussions, etc. per position, and enrollment caps.
Appointments less than 33.4% or larger than 50% are not recommended and need further explanation of why they're needed. Please provide this context you're requesting such an appointment.
|
TA Funding |
Most TAs are funded as follows:
If selecting 'other' please write the funding name and/or funding string.
|
TA Workload |
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
|
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA - change previously approved position
- Departments should use this form for the following changes
- Change the appointment % of an existing TA position
-
Change the structure of an existing TA position
- Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
- This form requires submission of a TA Workload.
- Responses will be sent by Lynne Prost.
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment | For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'TA - change previously approved position' |
Effective semester of this change | Select the semester this change is effective. |
What type of change are you making to this TA position? |
You will be asked to upload a TA workload for these changes.
Some examples of changing the structure of a TA appointment:
Options:
|
Description of TA change | Select 'TA - change existing position' |
TA Workload |
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
|
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant
- Departments may seek approval for these positions if they are not able to recruit qualified graduate students.
- Responses will be sent by Lynne Prost.
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant' |
Dates of Appointment |
Select the semester or academic year for this appointment. |
Number of positions needed |
Number of positions (headcount) anticipated for this course. |
Appointment level |
For C-Basis positions, please note the appointment percentage the department has in mind. For hourly positions, please estimate the number of hours needed. |
Justification for hiring a Teaching Specialist or Undergraduate Assistant |
Describe the steps the department has taken to recruit qualified and eligible graduate students, e.g., posting on the Student Job Board (https://studentjobs.wisc.edu/) |
Funding for Teaching Specialist or Undergraduate Assistant |
Teaching Specialists and UAs have the same funding as Teaching Assistants:
If selecting 'other', please write the funding name and/or funding string. |
Anticipated title |
Select the anticipated title. If unknown, please select 'other' and you will be prompted to provide additional information.
|
Additional questions if hiring Undergraduate Assistants
UA-TA question | Details |
---|---|
Criteria for hiring an undergraduate in this course |
What is the course-specific criteria for hiring a UA? E.g., GPA within major, courses taken, prior teaching/tutoring experience |
Names of UAs, if known | |
Name of supervisor | UAs work under the supervision of Faculty or Academic Staff |
Form Question | Details |
---|---|
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
Summer - Add Course
- Responses will be sent by Amanda Mahr.
- This form should be used to add summer courses after the initial planning exercise for Summer.
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request |
Select 'Summer - add course ' |
Explanation for adding this course |
Please provide a brief explanation for adding this course. |
Summer course modality |
Options:
|
Estimated enrollment of summer course
|
Indicate the overall planned capacity for the course. |
Credit range of summer course |
List the course’s credit range |
Estimated paid credits |
Paid Credits are credit hours associated with students who paid tuition to the campus tuition pool. See the L&S KB for summer budget model definitions: https://kb.wisc.edu/ls/21681#definitions |
Summer funding |
Most summer courses are funded by a department's summer 131 funding (131-2 A48##93). Confirm that the funding will be Summer 131, otherwise, please select 'other' and write the funding name and/or funding string. |
Summer course session |
Indicate the course's session. The codes for common sessions are listed as options. For other sessions, select 'Other' and then type the session code and/or course dates.
Full list of sessions is available here: https://registrar.wisc.edu/sessioncodes/
|
Summer instructor appointments |
Describe the current plan for this course's instructor(s). See the following L&S KB for guidance on appointment levels: https://kb.wisc.edu/ls/85547#appt-level
Details to include:
|
Summer TA appointments |
If the course will have TAs, please indicate the number of TAs and their appointment level.
|
Other expenses or support needed for this course |
(optional) Include other salary or expense costs if needed. Include a brief description and overall cost estimate.
Some examples:
|
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |
Summer - change related to a previously approved course/appointment
- Responses will be sent by Amanda Mahr.
- This form should be used to change a detail related to a summer course (instructor, modality, funding, timing, etc.).
- To cancel a course, please use the 'Course-related requests' form: https://forms.office.com/r/ny8ke9n2tq
- To add or update TA support, return to question #3 and select either 'TA - New Request' or 'TA - change previously approved position'.
- To request a Teaching Specialist or Undergraduate Assistant, departments should select 'TA or Grader alternative - request Teaching Specialist or Undergraduate Assistant.'
Form Question | Details |
---|---|
Department | Select the name of the L&S department. |
Course / Assignment |
For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.). |
Type of request | Select 'Summer - change approved course' |
Summer Course change |
Indicate what type of change is needed:
To cancel a course, please use the 'Course-related requests' form: https://forms.office.com/r/ny8ke9n2tq To add or update TA support, return to question #3 and select either 'TA - New Request' or 'TA - change previously approved position'. |
Describe the change needed for this summer course |
Provide details of what was previously approved/planned vs. what is needed. |
Describe the change needed for this summer course |
Describe the change that you're making to this summer course. |
Additional contact(s) | (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded. |
Additional information | (optional) Please provide additional context or details for this request if needed. |
Feedback |
(optional) If you have any feedback about this form or related KBs, please let us know. |