UW-Madison Zoom default recording settings along with descriptions. This document includes the default recording settings for Zoom personal accounts and UW-Madison Zoom accounts. If you have used a Zoom personal account, you may notice that your experience with your UW-Madison Zoom account is different due to the settings differences.
Your recording settings allow you to enable or disable recording features for your meetings. These settings control the availability of recordings and the protection of our students. The UW-Madison defaults have been vetted and put in place by the UW-Madison Cybersecurity Office.
Local, cloud, and automatic recording options are turned off by default. In a physical classroom, there is an expectation that people in the classroom are not being recorded. In virtual classrooms, this same expectation exists, and because it is not obvious when a meeting is being recorded, there is a mandatory opt in feature that is in place for all recorded meetings.
There are FERPA privacy policy issues that must be addressed with recording sessions involving students. Prior to changing any of the recording options from Disabled to Enabled, please review the UW-Madison Web Conferencing Technology Use Policy and the Privacy of Student Records and the Usage of Audio Recorded Lectures information.
The following settings have been modified and locked per recommendation from the UW-Madison Cybersecurity and the Office of Compliance:
- Only authenticated users can view cloud recordings
- The host can delete cloud recordings
- Recording disclaimer
- Multiple audio notifications of recorded meeting
Access your recording settings.
These restricted settings protect the recorded content from being accessed accidentally or inappropriately, and meet the FERPA and ECPA policies that people must give their consent to being recorded.
The Zoom setting status indicators are:
| Enabled |
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| Disabled |
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UW-Madison Zoom default recording settings
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Security Parameter
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Description
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Personal Default
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Default UW-Madison Standard & Secure Account
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Default UW-Madison UHS Account
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Default UW-Madison Extension Account
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Local recording
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Allow hosts and participants to record the meeting to a local file
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Locked
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Cloud recording
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Allow hosts to record and save the meeting / webinar in the cloud
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N/A |
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N/A |
Locked |
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Allow cloud recording sharing
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By disabling this setting, nobody else except the host can access the shareable link
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Prevent hosts from accessing their cloud recordings
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By turning on this setting, the hosts cannot view their meeting cloud recordings. Only the admins who have recording management privilege can access them
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Automatic Recording
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Record meetings automatically as they start
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Locked
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Allow Zoom to use recording data in my account for Zoom's product improvement
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To provide you with features like transcriptions, highlights, or smart chapters that keep getting better over time, we would like to use your recordings for improving our products and services. By enabling this feature, you are directing Zoom to decrypt, access, process, and use your recording for the purpose of Zoom's product improvement to the service. This setting is applicable to newly generated recordings only
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Cloud recording downloads
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Allow anyone with a link to the cloud recording to download
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IP Address Access Control
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Allow cloud recording access only from specific IP address ranges
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N/A |
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N/A |
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Require users to authenticate before viewing cloud recordings
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The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording.
Important: If you need to share your recordings to users who are not logged into UW-Madison’s Zoom tenant, you should look into video hosting options.
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N/A |
Locked |
N/A |
Locked |
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Set recording as on-demand by default
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Users must register before they can watch the recording
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Require passcode to access shared cloud recordings
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Passcode protection will be enforced for shared cloud recordings. A random passcode will be generated which can be modified by the users. This setting is applicable for newly generated recordings only.
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N/A |
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N/A |
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Viewers can see the transcript
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When the setting is turned on, users with the sharing link will be able to view transcripts of recordings. This setting is applicable to newly generated recordings only
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Viewers can see the chat
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When the setting is turned on, users with the sharing link will be able to view chat history of recordings. This setting is applicable to newly generated recordings only
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Delete cloud recordings after a number of specified number of days
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Allow Zoom to automatically delete recordings after a specified number of days [150]
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N/A |
Locked |
N/A |
Locked |
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The host can delete cloud recordings
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Allow the host to delete the recordings. If this option is disabled, the recordings cannot be deleted by the host and only admin can delete them.
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N/A |
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N/A |
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Recording notifications - Zoom clients
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Show a customizable disclaimer to participants before a recording starts
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Locked |
Locked |
Locked |
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Recording notifications - Phone users
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By default, phone users will hear one audio notification indicating that a recording has started.
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Locked |
Locked |
Locked |
* Locked means the setting is required and cannot be changed.
Please note: If you are employed by the University, you should be aware that any documents or recordings that you save in the UW-Madison Zoom may be subject to the Wisconsin Public Records Law. All documents and recordings created during a Zoom session must be managed and retained throughout their lifecycle according to approved University records schedules. For more information on the Wisconsin Public Records Law and Records Management requirements, please go to the following links:
https://compliance.wisc.edu/public-records/
https://www.library.wisc.edu/archives/records-management/retention-disposition/general-records-schedules/
For more information on changing your settings:
Changing your meeting settings
Changing settings in the desktop client or mobile app
Advanced desktop client settings
Manage your recordings
Frequently asked questions about local and cloud recording
