Microsoft 365 - Create a poll for scheduling a meeting in Outlook
The Scheduling Poll (formerly known as FindTime) lets you propose multiple meeting times and allows attendees to vote on what works best. It eliminates the back-and-forth email ping-pong by automatically tracking preferences and scheduling the meeting once a consensus is reached.
Scheduling Poll can be accessed through the following Outlook clients
- Outlook on the web
- Outlook for Mac
- Outlook for Windows
How to Access the Feature
- From a New Email: Open your draft, add recipients, click the three dots in the formatting ribbon, and select Scheduling Poll.
- From the Calendar: Click Scheduling Poll on the meeting event window to the right of the date and time fields.
- From a Reply: Hover over the email in your reading pane and click Reply with Scheduling Poll.
Top Benefits
- External Voting: People outside your organization can vote securely via a web link, even without a Microsoft 365 account.
- Automatic Booking: Outlook can automatically finalize and send the official calendar invite as soon as everyone agrees on a time.
- Calendar Holds: It places tentative holds on your calendar for the proposed time slots to prevent double-booking.