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Microsoft 365 (Outlook for Mac) - Find an email message

This document will provide instructions on how to use the search function within Outlook for Mac.

Finding an E-mail

Using the quick search to search current folder

  1. Locate the quick search bar in the upper right of Outlook
  2. search bar

  3. Type the word you wish to use to search by then select the category from the drop down
  4. search options

  5. Your results will appear based off what you searched for.
  6. Click the x in the search bar to clear your search.

Using the full search options

If you want to refine your search even more, you have the option of changing search criteria.

  • To do so, click the search bar in the upper right. You will see another option called "Search" added to your tools.

    search tool

    From here you can:

    • Select Subfolders , All Mailboxes, or All Outlook Items to specify where you want the search to look.
    • Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received.


  • If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.
  • An Outlook search includes the file names of attachments but not the text inside attachments.
  • To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.
  • Further search resources can be viewed on Microsoft's support pages.

Keywordsoffice 365 0365 microsoft o365 m365 microsoft 365 outlook 2016 2019 subscription for mac apple search find item email instant quick find folder message itemDoc ID45292
OwnerO365 S.GroupMicrosoft 365
Created2014-11-25 16:31:51Updated2023-02-02 09:22:55
SitesDoIT Help Desk, Microsoft 365
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