As part of the Nelson Institute's continued commitment to supporting flexible work, and in compliance with the UW-Madison Remote Work Policy, employees who work remotely (fully or partially) are asked to submit a Flexible Work Arrangement in Workday on a fiscal year basis (starts on July 1 and ends June 30). These were called Remote Work Agreements prior to the Workday implementation.

Employees will have until September 30, 2025, to submit their FY26 (July 2025-June2026) Flexible Work Arrangement via Workday.

How to complete a Flexible Work Arrangement in Workday

1. From your Workday Home page, click on Profile (person icon) in the upper right corner of the screen
2. Click View Profile
3. Click Actions
4. Hover over Job Change, click Request Flexible Work Arrangement
5. On the Request Flexible Work Arrangement window, enter the required information:
   1. Enter Start Date
   2. Enter Proposed End Date
   3. If you have multiple positions, select the Position you are requesting the flexible work arrangement for.
   4. Select Type
      1. Enter Hours per Week (hours per week you will be remote)
      2. Enter Days per Week (number of days you are remote)
      3. Select Days of the Week (pick days of the week you are remote)
6. Click Submit (or Save for Later if you would like to save your current progress before exiting the task.)

How-to Video: Request Flexible Work Arrangement in Workday

Additional resources:

For employees:

• Employee checklist for completing a flexible work arrangement
• Requesting a flexible work arrangement in Workday
• Ending a flexible work arrangement in Workday
• Employee access to flexible work arrangement

For supervisors:

• Remote work assessment for managers
• Flexible work arrangement process summary
• Job aid: Manager review of FWA questionnaire
• Flexible work arrangement for managers & flexible work arrangement analysts

UW-Madison Policy Library: UW-5087 Remote Work