WiscIT is the IT Service Management software that DoIT uses to manage IT Services, using Cherwell Software as its platform. Also commonly referred to as WiscIT powered by Cherwell.

Professional and administrative personnel with 1) Duties that are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA); and 2) Perform work that is primarily associated with higher education institutions or their administration.

1. Academic Staff are respected professionals who hold positions in virtually every unit on campus. These positions are either unique to higher education and/or provide direct support for academic programming and/or develop and implement policies at UW-Madison. The academic staff contribute daily to the quality and reputation of a University recognized and respected around the world. Learn more. 

Academic Staff: a professional and administrative employee other than faculty with duties and types of appointments that are primarily associated with higher education institutions or their administration.  Each academic staff has a principal role related to research, teaching, outreach, student services, information technology, libraries, communications, clinical/health services, or other responsibilities. 

A digital file designed so that people with visual, physical, cognitive, or hearing impairments can read and navigate it easily using assistive technology like screen readers.

1. The Accounting Team offers support with non-credit custom course contracts, credit courses accounting administration, research and effort administration, hotel contracts, academic support service agreements, accounts receivable, travel expense reports, credit card payment authorizations, and supplies orders.

The amount of sick leave, vacation, vacation carryover, personal holiday, legal holiday and banked leave an employee has earned based on the number of hours in pay status.

This is an activity in ARROW that allows the IRB staff reviewer to acknowledge receipt of a reportable event that does not require further IRB review. Upon acknowledgement, the study will return to the approved state.

Ensuring that all electronic tools, documents, websites, and learning materials meet federal accessibility standards so individuals with disabilities can use them equally and independently.

An organization's administrative point of contact, responsible for assigning staff time to the Office 365 transition. Communicates with the Office 365 Team and their organization's leadership.

A leadership role such as dean or associate dean that falls into the employee category of Limited. A Limited appointee serves at the discretion of the appointing authority.

1. AEN Number is another name for the Clone ID [KB Clone ID] or curriculum ID [KB Curriculum ID].

at right angles to the direction of the paper grain; opposite of paper grain direction

A short written description embedded in the code of an image or graphic to explain what the visual shows and why it matters.

In Microsoft 365, an alternate/alias address is any email address associated with a NetID@wisc.edu, shared mailbox or service account (something@domain.wisc.edu), or Microsoft Group account (something@office365.wisc.edu). An account may have any number of email addresses associated with it. A message destined to any of the alternate addresses will be delivered to the main mailbox on the account.

Ancillary Committees (ANC) are committees that have oversight for specific areas of a submission, such as investigational drugs, conflict of interest, or Veterans Affairs (VA) issues. These committees do not issue approval for the study a whole; only for their areas of oversight.

The IRB will forward submissions to the appropriate ancillary committee if review is needed and has not yet been provided. Ancillary committees may request  documentation from the study team that is additional to the IRB application completed in ARROW.

A bridge that allows other software programs to automatically search, read, write, or sync articles and data without using the human website interface.

The action of an appointing authority to place a person in a position within the agency in accordance with the law and the Rules of the Administrator, Division of Merit Recruitment and Selection (DMRS). An appointment is effective when the employee reports for work or is in paid leave status on the agreed starting date and time.

This is a state in ARROW. Studies in the Approved state have been reviewed and fully approved by the IRB and relevant ancillary committees, if any.

This is a state in ARROW.  Studies in the Approved with Administrative Hold state have been reviewed and approved by the IRB; however, additional administrative documentation is required before final approval is granted (e.g. submission of a Certificate of Confidentiality). 

This is a state in ARROW.  Once an application is in the archived state, no other activities with that application are possible, other
than copy/paste of text. Studies in the archived state can not be re-opened. 

An article that is removed from public search results and active viewing, but saved in a back-end storage list for reference or audits

This is a state in ARROW. Studies in this state have been assigned to an upcoming meeting by either the IRB staff reviewer or the IRB submission manager.  In this state, the IRB staff reviewer can record the IRB meeting decision and draft meeting minutes.

The specific group of people intended to read, use, and benefit from KB articles.

The process of verifying a user's identity before granting access to internal, restricted, or customer-facing information.

Exchange Autodiscover is a web service that helps Microsoft Exchange administrators configure user profile settings for clients running Outlook Enterprise/Subscription/2019/2016. It allows users to easily configure their email client knowing only their email address and password.

Also known as a vacation message or an out of office message. Automatic reply is a rule that can be set in your Office 365 account that will automatically reply to incoming emails with a preset response for a preset amount of time.

This is a state in ARROW.  Studies in this state have undergone IRB review, a meeting decision has been recorded and the IRB staff can draft correspondence for the study team. 

This is a state in ARROW.  Studies in this state have been triaged by the IRB and determined to require scientific review.  In this state, the Scientific Review Committee (e.g. CTRC PIR, SRC, PRMC) will review the study and indicate the outcome of their review.   

A salary increase (may be temporary or permanent).

Documents are scanned in batches which are placed into the batches view of Perceptive Content. Once in the batches view, the batches undergo processing which includes separation into individual documents and quality assurance.

a border of lamination material that extends beyond the edge of the printed piece; standard border is 1/8 inch

The methods that make self-service information easy to find, simple to read, and accurate enough to solve a problem so a user can help themselves.

extension of the printed image that extends beyond the trim marks so the finished product does not have a white border after final trims are taken; standard bleed is 1/8 inch on all sides

1. Blended learning is a formal education program in which a student learns at least in part through delivery of content and instruction via digital and online media with some element of student control over time, place, path, or pace.  Can also be called Hybrid Learning.

University Staff titles that are in pay schedule 03 (e.g., custodian, food service assistant, food retail/catering leader and food production assistant) and in multiple-shift environments (e.g., first shift, second shift and third shift).

A secondary navigation trail at the top of a page that show a user's hierarchical location within the topics and/ or categories.

1. The Brochure ID is a unique identifier assigned in ET to a specific promotional material piece.

A temporary storage location on your device where web browsers save website files like images, scripts, and stylesheets.

The reallocation or termination of resources by a university management decision that may result in staffing reductions in a program or operational area.

A tool integrated into the Imaging Service that can be used to run reports against data; often used to check user/group permissions.

Applicant who has been deemed minimally qualified for the vacancy.

1. Canvas/EdTech Support (Online Support) offers support for Canvas, Web Conferencing software (Zoom), screen-casting software, Box used in online courses, CAE Software Troubleshooting, Campus Software Library troubleshooting outside of departmental desktop support.

A reusable collection of settings that simplifies entering documents into Perceptive Content imaging software. Captures profiles can set entities such as document keys, device choice, workflow queues, etc.

A licensing mechanism. Every scanner used with ImageNow uses a token; if all tokens are in use, another scanner cannot be configured until one is released.

Is a feature in Outlook and Outlook on the web that allows you to assign a keyword or phrase (and color) to help you keep track of items/events. Using this feature you can easily find, sort, filter, or group different items/events that are located across your different folders/calendars.

A top-level container or folder that groups related articles together under a single thematic name. 

Process in which OHR helps divisions manage the recruitment, assessment and selection of high-volume and continuously recruited positions (e.g., custodial positions).

This is a state in ARROW.  Applications in this state have been certified as not constituting human subjects research.  This includes grant related applications not directly involving human subjects (e.g. protocol development activities only). 

This is an activity in ARROW that allows the IRB staff reviewer to certify that an application does not constitute human subjects research.  This activity occurs in the Pre-review state.

The chief executive of UW–Madison.

The structured process of controlling, updating, and maintaining shared information over time.

This is a state in ARROW.  Studies in this state have undergone scientific review and changes were requested by the scientific review committee.  In this state, the study team can either 1) respond to the committee request so that it returns to the Awaiting Scientific Review state for additional review, or 2) withdraw the application. 

110% of the Federal poverty rate for a family of four.

A hiring process that incorporates merit selection principles including objective criteria to evaluate job applicants and make hiring decisions.

1. A Clone ID is an ET Number assigned to the basic curriculum of a course. It is inclusive of Instances that share the same Curriculum ID. See also: Curriculum ID [KB Curriculum ID]
   

This is a state in ARROW.  Studies in this state have been closed by the IRB after the investigator has submitted a study completion report. 

Services made available to users on demand via the Internet from a cloud computing provider's servers as opposed to being provided from a company's own on-premises servers. Cloud services are designed to provide easy, scalable access to applications, resources and services, and are fully managed by a cloud services provider.

Collaboration Space is a type of notebook in Microsoft 365's Class Notebook app. It is a notebook for all students and the teacher in the class to share, organize, and collaborate.

a finishing term for gathering paper in a precise order

Paid time off the job which is earned and accrued by an employee instead of immediate cash payment for overtime. Compensatory time may be used instead of vacation balance.

When a temporary employee works two or more TE appointments at the same time.

When a temporary employee works two or more TE appointments back-to-back.

This is an activity in ARROW that allows the IRB staff reviewer to document nature of the consult and any relevant information about the outcome of the consult.

A systematic review and evaluation of all existing articles, guides, FAQs, and documents to check for accuracy, relevance, and quality.

A system of rules, roles, and workflows that controls how information is created, updated, reviewed, and retired.

A Content Library is a type of notebook in Microsoft 365's Class Notebook app. It is a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only.

The ongoing process of reviewing, updating, structuring, and deleting articles to ensure all stored information remains accurate, useful, and easy to find.

The specific person or group accountable for the accuracy, quality, relevance, and lifecycle of designated articles or documentation

ARROW forms have a Continue button at the bottom that moves you forward through the application. Clicking Continue saves the current page and moves  the user to the next page. Continue is not the same as the Forward  button on a browser. Do not use the Forward button on a browser when completing forms in ARROW or the data entered will be lost.

Employment in a leave-earning position within the University of Wisconsin System or the State of Wisconsin that has not experienced a break in service longer than the reinstatement period for the applicable employment category. Continuous employment will be counted in determining an employee’s length of continuous service.

All the time in a position with a State of Wisconsin agency as defined in Wis. Admin. Code § ER 18.01(3) or with the UW System in a position with an expectation for continued service, adjusted for any breaks in service. Continuous service at the University of Wisconsin System does not include time served in positions that are ineligible for leave per UW–Madison Campus-wide Operational Policy: Sick Leave.

A small text file that a web server sends to your web browser to remember information about your visit.

This is an activity in ARROW that allows the PI or POC to copy a reportable event application to another study.  For example, if a reportable event affects several studies open by the PI, the PI only needs to fill out the RE application one time and then copy it to the other affected studies.

This is an activity in ARROW that allows the IRB floater to confirm that correspondence they've drafted is ready for review by the IRB staff reviewer.

1. The Course Number is another way of referring to an Instance Number [KB Instance Number], or an unique identifier that refers to a specific offering of a course.

• The Course Planning Group (CPG) is a cross functional team within Education Support Services (ESS) which offers support in professional development course instruction and logistical coordination.

heavier-weight (thicker/more-rigid) paper consisting of various grades

A UW–Madison employee who is a skilled journeyman Crafts Worker, including apprentices and helpers. The classification does not include employees who are not in direct line of progression in the craft.

Position that supervises Crafts Workers.

1. Credit is a course or product that an individual earns university credits for completing.

The amount of service an employee is granted under the Wisconsin Retirement System based on the number of hours worked in a year and the employee’s WRS employment category.

A styling language used to control the visual presentation, layout, and branding of KB documents and websites.

A plain text file format used to store tabular data like tables or spreadsheets.

Additional fields that can be used to describe a document. Custom properties are associated with Doctypes. The number of custom properties is not limited.

print ready copy

DARS is an automated degree audit system licensed to and used by UW–Madison to analyze and report student progress toward the requirements of a UW–Madison degree. In L&S, DARS is the Document of Record of any individual student’s graduation; a DARS is saved as a record that justifies why L&S awarded that student’s L&S degree, major, and/or certificate award at the time of graduation. DARS also stores every alteration to undergraduate program requirements and is the record of all approved curriculum exceptions.

Because DARS is used to audit and award degrees, aggregated DARS data is warehoused and visualized in standing reports,  analyses, and Tableau workbooks and reported in Tableau IDE for academic planning, assessment, and operations.

DARS audits are essential advising reports to plan enrollment in future terms and to identify educational opportunities and pathways through curriculum. DARS is integrated with the Degree Planner module of the Course Search and Enroll application that students use to register for courses and plan their four-year degrees.

When requesting a DARS audit, a student’s status and academic record are processed and applied to the requirements of that program, resulting in an audit that is specific to that student’s unique circumstances. DARS can also be run speculatively by students and advisors. Known as a “What-If” audit, this function of DARS makes it a valuable program selection tool. Using the Degree Planner, DARS will also apply a student’s planned courses in order to facilitate four-year degree planning.

Academic Information Management (AIM) in L&S Student Academic Affairs oversees the creation and encoding of DARS audits for L&S academic programs. AIM uses DARS to audit L&S students for their degree and major awards. AIM consults with academic departments and programs, University and College governance, and other campus partners (e.g. Office of the Registrar) to ensure that program requirements published in Guide are properly encoded in DARS. AIM should be the first point of contact for any questions about how L&S programs are encoded in DARS.

Contact Mike Pflieger for more information.

The system of rules, roles, and processes that keeps your KB site's information accurate, safe, and easy to find.

The hands-on practice of managing, organizing, and maintaining content to ensure information remains accurate, trusted, and easy to find.

Someone granted permission to interact with another person's Office 365 account (email, calendar, address book, etc). This can include reading, writing, modifying, and deleting items.

a quality control device to measure the density of printing ink

the degree of color or darkness of an image or photograph

This is an activity in ARROW in which the IRB submission manager can deny a study team's request to reactivate a submission that was previously withdrawn by the IRB (e.g. due to lack of submission of a continuing review for a study that has an expired IRB approval).  Execution of this activity will result in email notification to the study team that the request to reactivate has been denied and the study team will need to start the submission process over.

This is an activity in ARROW in which the IRB submission manager can deny a study team's request to reopen a submission that was reported by the study team as completed or is in the closed state. 

A profile that links the scanner device to Perceptive Content. Device profiles are set in scanner profiles.

metal rule or imaged block used to cut or place an image on paper in the finishing process

1. A Distance Degree is an Online Masters Degree. For a complete listing of degrees, visit https://epd.wisc.edu/online-degrees/

A special index key that is associated with custom properties.

The process of gathering, converting, and indexing physical or digital files so content becomes searchable and readable within a centralized repository such as your KB Space.

Values set that define and describe a document. There are seven for campus’ implementation of ImageNow: Drawer, Doctype, and five optionable/customizable keys. Discrete documents cannot have the same value for all of the key(s) otherwise they will be considered the same document and effectively merged.

A set of defined processes that help your KB Group obtain, organize, store and deliver information crucial to its operation in the most effective manner possible. The stages of a document’s lifecycle include: creation, publication (site access), categorizing (topics and/or audiences), keywords, metadata tagging, delivery or sharing, repurposing, review and reporting, archiving and / or deletion.

A label that shows where an article or file is in its lifecycle, such as Published, Pending Review, Draft, Archive, etc.

printing on both the front and back side of a sheet

Documents in ImageNow are stored in drawers; the drawer of a document is a document key with unique properties: user access to view documents in drawers can be limited, views/filters typically focus on a single drawer, and the drawer key for a document is required.

1. A dunning letter is a notification sent to a customer, stating that the customer is overdue in paying an account receivable to the sender.

a halftone picture made up of two printed colors

Employee Assistance Office.  The Employee Assistance Office is a resource provided by the University of Wisconsin to assist employees and their immediate family members or significant others who are finding it difficult to successfully cope with personal or work related issues and concerns.  http://eao.wisc.edu/

Enterprise Content Management Service. Another name for the DoIT service which makes Perceptive Content available to the UW-Madison campus. Former product name was ImageNow, or "Imaging".

A worldwide roaming access wireless internet service that allows affiliates of participating schools to access the internet at other participating campuses.
Handling Information

An email address identifies the account that messages should be delivered (e.g., bbadger@wisc.edu). An account can have multiple email addresses. Each account in Microsoft 365 has only one primary address, but an account can have multiple alternate addresses. An account will accept email for any email address on the account.

In email addresses, the domain is the part of an email address comes after the @ symbol. For example, for the email address of "bbadger@wisc.edu", the domain is "wisc.edu".

External or rich multimedia content (such as videos, audio clips, interactive maps, or transcripts) placed directly inside a help article so users can view it on the page without leaving the site.

An integrated media tool (such as a video or audio player) placed directly inside an article so users can view or listen to content without leaving the page.

1. Emeritus Staff The status of Emeritus/Emerita is an honorary title conferred upon individuals who have had permanent employment at UW-Madison, are 55 years of age or older, and have completed a minimum of ten years of distinguished service. 

All employees of UW–Madison (including University Staff). Prior to July 1 2015, classified employees were under the provisions of Wis. Stat. Chapter 230 and were still limited to the $12,000 statutory cap.

Persons holding a title in the Employees-in-Training title group are normally acquiring additional training or experience in their field of specialization. Two examples of Employees-in-Training titles are Postdoctoral Fellow and Postgraduate Trainee.
Source: Office of Human Resources, Unclassified Title Guideline: Summary of Unclassified Appointment Types

1. EPD Academic Staff Committee This committee assists department academic staff with information about academic staff governance and promotions. They are also connected with the college-wide CASI: Committee on Academic Staff Issues which advises the College of Engineering dean on academic staff policy and procedure formulation, review and development, in compliance with campus policies and procedures.

• The EPD Community is a central space within Socialcast where conversations can occur related to EPD events or outings, announcements on achievements or fun facts/stories, and anything else the department would like the EPD Community to become. 

Is a standard identifier attribute that uniquely identifies a person at a campus. At UW–Madison, an ePPN is always formatted as NetID@wisc.edu. It behaves the same as a campus NetID on local systems, but it is scoped so it can work globally. It is the preferred identifier for applications that interact with federated login systems (like SAML Federation, InCommon, or eduGAIN) because it guarantees uniqueness across different universities and worldwide institutions.

[Department of] Employee Trust Funds: http://etf.wi.gov/

Exchange ActiveSync (also known as EAS) is a communications protocol designed for the synchronization of email, contacts, calendar, tasks, and notes from a messaging server to a smartphone or other mobile devices. The protocol also provides mobile device management and policy controls.

A service -- similar to IMAP, POP3, and ActiveSync -- that works to transfer and synchronize email/calendar information between the server and the end user's client.

Staff who are not subject to the overtime pay or compensatory time off provisions of federal and state wage laws.

This is a state in ARROW.  Applications in this state have undergone review by an IRB staff reviewer and determined to qualify for exemption. In this state, the study team can submit changes of protocol, personnel changes, and reportable events, as well as report study completion.  

An Exit link appears at the top of all ARROW application. Clicking this link exits the application, not the ARROW system. Always click Save before clicking Exit to make sure data is not lost.

This is an activity in ARROW that allows the study team to automatically set a new 5 year renewal period for the exemption if the activities are not yet complete.  The study team must provide attestation of exempt status of study.  There is no limited on the use of the “Extend Exemption” activity, as long as the activities conducted under the exemption are not yet complete and the the exempt status of the study has not changed.

An approved salary range that is greater than the assigned range for the title. An ESR is associated with one of the following 1) An incumbent position, 2) A title (e.g., clinical anesthetist), or 3) A portion of a title series (e.g., nurse practitioners, within the clinical nurse specialist series).

A Financial Conflict of Interest (FCOI) is a significant financial interest in an entity that could directly and significantly affect the design, conduct, or reporting of federally-funded or human subjects research.

strong, sytrofoam-like board to which printed material is applied or mounted

This is an activity in ARROW that allows the IRB to move a study to the archived state. 

Free/busy is a determination of whether there is a calendar event in a given time slot. Free designates time slots without events and busy designates time slots that are taken up in a person's calendar. Any account within Microsoft 365 will have the ability to view free/busy information against any other Office 365 account. Note: an event can be set to show as busy or free.

Full-time equivalent.  A way of counting the number of staff or positions. 

There are two basic ways that we count the number of employees. When we use headcount, each individual person counts as one employee whether their appointment is full time or part time. When we use "FTE," we are using the "Full Time Equivalent."

The Full Time Equivalent is the total of all positions using the percentage of the appointment rather than the number of individual employees. This is what the headcount looks like for the same employees using each measure:

Employee A - .5 appointment
Employee B - 1.0 appointment
Employee C - .6 appointment
Employee D - .4 appointment

Using Headcount, there are 4 employees
Using FTE, there are 2.5 employees (.5 + 1 + .6 + .4 = 2.5)

An option that examines all words across every published document rather than just looking at titles or assigned keywords.

Full mailbox permissions can be assigned between any two accounts within UW-Madison's Microsoft 365 environment.

* To send emails, you will either need 'send as' or 'send on-behalf' of permissions.

See how to manage full mailbox permissions for an account for further details.

Is defined as a binary-encoded 2D raster data type image format that ordinarily uses the .gif extension. KB Authors can drag, copy, or upload non-animated .gif images directly into the text editor of their KB documentation.

The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources, excluding those that are hidden. Office 365 uses the Global Address List to supply email addresses when you are composing a message or inviting individuals to meetings.

metal fingers on a printing press that hold the paper as it passes through the press; the image is registered in relation to the gripper.  Similar to a sideguide.

A dedicated workspace for a campus unit, department, or IT group to create, store, manage, and collaborate on their own documents and share out or share in documents from other Group spaces.

The visual layout that lets users and authors interact with the system using buttons, icons, and menus instead of text commands.

converting a continuous tone to dots for printing

right-reading sheets with the head on top that, when duplexed, heads run together on the front and back of sheet; the back sheet is right-side up

right reading sheets with head on top, that, when duplexed, heads run opposite on front and back of sheet. The back sheet is upside down

The logical, hierarchical order of title tags (from H1 to H6) that organizes knowledge base article like a table of contents.

reoccurring unplanned spots that appear in the printed image from dust, lint, dried ink

The Hide/Show Errors link appears at the top of each application form. This link checks the submission for any required questions that are not answered.

The supervisor for a particular vacancy who has the authority to make the final hiring decision. The hiring manager works closely with the hiring administrator to complete all aspects of the search process in accordance with established policies.

This is a state in ARROW.  Studies in this state cannot be scheduled for an IRB meeting until the Ancillary Committee Review decision has been entered into the system.

This is a state in ARROW.  In this state, change applications are being held until a continuing review application has been submitted by the study team and reviewed by the IRB.

This is a state in ARROW.  In this state, continuing and change applications are being held until a reportable event has been submitted by the study team.  Once the reportable event has been submitted, the continuing or change will transition back to the pre-review state.

All time during which an employee is required or permitted to work, or to wait for work, when the employee is unable to use the working or waiting time effectively for his or her own purpose.

The standard coding language used to structure content and give it meaning inside a knowledge base articles. It uses special markers called tags (like <p> for paragraphs or <h1> for headings) to tell the system and browser how to organize text, insert images, build tables, and create clickable links.

1. Human Resources handles payroll, benefits, payroll funding information, recruiting, reclassifications and promotions, retirements, emeritus appointments, HR concerns.

For information on human subjects research, please see the Institutional Review Board's website.

A clickable element in an article that lets users jump to related content, specific sections within the same page, or external web resources.

portion of paper on which ink can appear

Software that enables you to "print" files into a .TIFF (tagged image file format); for desktop users, the ImageNow Printer will display as a device in the “Devices and Printers,” “Printers and Faxes” area of the Windows’ Control Panel.

Includes an employee's spouse, parents and children; an employee's and employee's spouse's immediate family members, grandparents, grandchildren, aunts and uncles, brothers and sisters and their spouses; children over the age of 18 and their spouses; and any other relative who resides in the same household as the employee.

putting an image on paper

This is a state in ARROW.  Studies in this state have been identified as qualifying for exemption review and have been assigned an exempt reviewer.

This is state in ARROW.  Studies in this state have been identified as qualifying for expedited review and have been assigned an expedited reviewer. 

A design and content strategy that ensures information can be found, read, and understood by people of all backgrounds, abilities, languages, and technical skill levels.

A back end organized map or catalog of documents, files, and concepts that helps users search to find information quickly.

• The Industrial Refrigeration Consortium (IRC) is a collaborative effort between the University of Wisconsin-Madison and industry. They work to improve the safety, efficiency, and productivity of industrial refrigeration systems and technologies, realizing this goal by conducting applied research, delivering knowledge transfer, and providing technical assistance. Although efforts are focused on industrial refrigeration systems that utilize anhydrous ammonia, they also work with systems that use other refrigerants.
  
  The IRC offers a unique combination of complementary resources that include academic qualifications, technical expertise, and practical experience. They provide objective information that is not biased by an affiliation with any particular organization.

The blueprint that organizes, structures, and labels content so users can find answers quickly and easily.

1. Instance Number, which can be viewed in ET, is a unique ET Number assigned to a unique offering of a course being held over specific dates in a specific location. See also: Program Number [KB Program Number]
   

Institutional Responsibilities are an investigator's professional duties on behalf of the UW-Madison, which may include; research, research consultation, instruction, professional practice, extension/outreach, administrative activities and institutional committee memberships.

Standard recruitment process that requires that applicants be currently employed at UW–Madison.

1. InterPro Customer Service is responsible for handling emails from customers.

This is a state in ARROW.  Studies in this state will undergo administrative review by the IRB submission manager in order to determine appropriate IRB and staff reviewer assignment.  In this state, the IRB submission manager can also send administrative issues to the study team. 

This is an activity in ARROW that allows the IRB staff reviewer to close a study in the approved state once the study team has submitted a study completion report.

This is a state in ARROW in which an IRB member can conduct a review of a modification response by the study team upon the request of an IRB staff reviewer.  In this state, the IRB member can submit modification review notes regarding their assessment of the modification response.  Then the IRB staff reviewer forwards the submission back to IRB Review of Modification Response.

This is a state in ARROW.  Studies in this state have been scheduled for an IRB meeting and go through the pre-meeting state in order to be scheduled for PRS or confirmed for an upcoming IRB agenda.

This is a state in ARROW.  Studies in this state will undergo pre-review by an assigned IRB staff reviewer.  The staff reviewer can perform multiple activities in this state, including sending the application for consultant review, sending the application to ancillary committee, completing pre-review checklist, and scheduling the application for an IRB meeting.

This is a state in ARROW.  Studies in this state were previously reviewed by the IRB and modifications were requested.  The response from the study team requires review by the IRB to determine whether the study team has adequately addressed the IRB's requests.  In this state, the IRB staff reviewer can send the modification response to an IRB member or schedule it for review at a full meeting.

A JPEG is a graphic image file produced according to a standard from an ISO/IEC group of experts that develops and maintains standards for a suite of compression algorithms for computer image files. JPEGs usually have a .jpg or .jpeg file extension.

A self-contained, searchable piece of digital content that explains how to solve a specific problem, use a feature, or understand a policy consisting of a title, summary, body, and keywords.

The ability to search, browse, and operate all content and interactive features using only a keyboard, without a mouse or trackpad.

an outline drawing

Specific words or short phrases tagged to articles or used by search systems to match user search queries with relevant content.

A digital document that provides instructions, answers, or troubleshooting steps to help users solve a specific problem or learn how to use a specific campus service.

The practice of creating, organizing, sharing, maintaining, and improving institutional knowledge.

A centralized library of online help articles, guides, protocols, how-tos, minutes, documentation and more

A Department ID is the sequence of numbers that identifies a specific campus department, program, or entity. Historically, the Department ID was known as a "UDDS," which stands for "Unit, Division, Department, Subdepartment." This term is still in use in some resources, so we are including it in this glossary listing.

In more practical terms, a Department ID/UDDS is the unique combination of letters and numbers that identify the division, department, and possibly subdepartment, associated with a particular personnel, research, financial, or other activity or transaction.

EXAMPLE:  The full Department ID for a particular Letters & Science Department would be written as : 48XXXX.

"48" stands for "College of Letters & Science"

"XXXX" are the four numbers that identify the specific department, program, project, or other administrative entity.

A list of Letters & Science Department ID/UDDS numbers can be found at:

UW Madison Coding Information Dept ID

Click on the link and you will be directed to the Accounting Services web site.  Click on the Coding link on the left side of the screen.  Click on the Organization/Dept ID.  When the excel list opens click on A48 to find a list of all Letters & Science Departments and descriptions. 

UDDS Look Up Tool

The official lists of majors, certificates, and degrees offered in Letters & Science are available on-line:

• The Guide provides a comprehensive list of undergraduate majors, special degree programs, certificates, and concentrations organized by the respective school or college that offers the academic program.
• The Guide also provides a comprehensive list of graduate degrees, minors, and certificates. The information is organized alphabetically for all university programs.

using a high-temperature process to melt plastic on paper, can be one or two-sided

The main entry or home page that welcomes visitors and helps them find the guides or answers they need.

1. The LDT and Marketing Production Team Education Support Services team that is responsible for the creation, processing, and delivery of instructional and promotional assets for InterPro efforts.

1. The Leadership Team provides necessary support to enable the efficient execution of InterPro's overall operation.  The Leadership Team functions to ensure strong lines of communication between each sub-unit, encouraging alignment to InterPro's mission, pursuit of its vision, and overall effectiveness of execution.

1. The Learning Design and Technologies (LDT) team provides effective support, consultation, strategic planning, and leadership in all current and emerging areas of teaching, learning, and technologies. Their work supports faculty, staff and students, and includes all phases of instructional design, development, and evaluation.
   
   They are dedicated to providing high quality learning experiences; empowering stakeholders with effective best practices, technologies, support and consultation; building constructive partnerships with UW-Madison campus units; and sustaining a strong record of scholarly activity through research and conferences in order to stay informed of emerging areas that drive educational innovation.

1. A learning environment is a combination of social and physical qualities that create the classroom experience. It includes classroom management procedures, as well as the way the space is organized, furnished and maintained.

A special type of application plan that can interface with Windows programs outside of Perceptive Content and pull information from them. The information can then be mapped to document keys.

When an employee’s doctor or treating specialist has identified work restrictions, the university may offer the employee light or modified duty work. Light or modified duty work is defined as less physically demanding duties until the employee has reached end of healing, or is able to return to their previous position with or without restrictions

The active, public-facing (or production) or internal (restricted viewing) of your KB groups space where end-users view published articles, FAQs, and guides in real time.

A dynamic system documentation that provides information that is current, accurate and easy to understand. Documents that are written in a natural language format serve as the core of living documentation. Your content experts can review the documentation to ensure that it describes the desired behavior of the system from a logical standpoint.

1. The Local Technical Assistance Program (LTAP) provides state and local municipalities with the resources and training required to manage their road systems. Training — from government and industry experts, engineering consultants, contractors, and highway and enforcement agency representatives — includes one-day workshops in several different locations around the state. Resources include videos, and online and printed manuals, bulletins, and Crossroads articles.
   
   The UW-LTAP is part of the National Local Technical Assistance Program Association (NLTAPA), as Wisconsin's LTAP center.
   

small magnifying glass used to review a printed image, plate, or position film

A one-time payment to an employee that does not increase the employee's salary.

M: one of the four process colors used in the CMYK printing process; pink/purple in color

all the activities required to prepare a press for printing

A major component of Perceptive Content that allows users with appropriate permissions to manage many aspects of Perceptive Content including drawers, doctypes, application plans, etc.

Where your boss plays Mine Sweeper™.

A Management Plan (MP) may be put into place by the UW-Madison Conflict of Interest Committee to aid an investigator reduce or eliminate a financial conflict of interest (FCOI) and to ensure, to the extent possible, that the design, conduct, and reporting of research will be free from bias.  An example Management Plan may be found here Financial Conflict of Interest Management Plan Example .

The comparison that employers use for UW–Madison job salaries (may be local, regional, national, or international depending on the job).

1. Marketing Message is content within promotional material that is designed to inform the reader about what to expect and why they should attend a course. Examples of Marketing Message content include: target audience, attending benefits, course content, and testimonials. It is often reviewed and updated with input from both the Program Director and/or Program Associate and the EPD Marketing team. It does not include administrative/logistical information.

dull paper, ink, or laminate finish

Including media like images, videos, and diagrams in a knowledge base helps explain complex ideas and supports different learning styles.

A member is a person who is included as part of a group.

Structured data found at the bottom of your live document / or bottom of a document in the KB Admin Tools that describes, organizes, and provides context for your content.

The numbers and data points used to track how well your help articles and self-service resources perform.

Multi-factor authentication is part of the new UW–Madison login process that verifies your identity. It combines something you know (your NetID and password) with something you have (smartphone, token/fob or tablet) preventing anyone but you from logging into a system. UW-Madison has partnered with Duo to provide this service.

You will now need to log in by:

1. Entering your NetID and password, and

2. Confirming your login with the Duo app on your device.

Office 365 is a cloud-based service provided by Microsoft. To see what features are available in UW-Madison's implementation, check here: Microsoft 365 - What features are included in Microsoft 365?

This is a state in ARROW.  Studies in this state have gone to an IRB meeting and IRB modifications have been sent to the study team.  Study teams must submit a response to the modifications before the study can move on from this state.

pronounced “moor-ay”: incorrect screen angles or dot patterns causing an undesirable waviness in an image or photograph

A security process that requires users to provide two or more different verification factors to prove their identity before gaining access to a knowledge base space.

A structured list of links that helps users quickly find help articles, categories, and documentation.

the image on a film that inverts color

A unique electronic username assigned by a university or institution to serve as your central login for digital and campus services.

This is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a new continuing review application.

This is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a new change of protocol.

This is an activity available to study teams for all studies in the Approved state.  This allows study teams to initiate a reportable event. 

Income with no work requirement; related to a non-service appointment (e.g. Fellow, Scholar, Trainee). Payment of the funds is not dependent on work or service to the university performed by the recipient.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

An employee who is responsible for supervising two or more FTEs but is not exempt from the overtime provisions of the Fair Labor Standards Act, as indicated in the employee’s position description.

1. The Notebook Production Group (NPG) collaborates with instructors and EPD faculty and staff to create high-quality digital and printed course material for EPD's professional development courses. The team uses a combination of tools, expertise, and a streamlined, efficient, and organized process are to ensure that all materials meet the needs of both internal and external customers.

Office Online (previously Office Web Apps) is an online office suite offered by Microsoft as a part of Office 365, which allows users to create and edit files using lightweight, web browser-based versions of Microsoft Office applications: Word, Excel, PowerPoint and OneNote. The offering also includes Outlook, People, Calendar and OneDrive for Business, all of which are accessible from a unified app switcher (Outlook on the web).

Typically, when you use a Microsoft Exchange Server account (Office 365 account), your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Office 365 (Exchange) computer may not be possible or wanted. The .ost file is synchronized with the Office 365 (Exchange) computer when a connection is available.

term for uncoated paper

using an intermediate surface to transfer ink. This also occurs when images of freshly printed sheets transfer images to each other.

OneDrive for Business is Office 365's file hosting service. It allows users to upload and sync files to a cloud storage and then access them from a web browser or their local device.

OneNote is an electronic version of a paper notebook where you can write down notes, thoughts, ideas, scribbles, reminders, and all kinds of other information. Unlike the traditional document page format of other programs such as word-processing or spreadsheet programs, OneNote offers a free-form canvas where you can type, write, or draw notes in the form of text, graphics, and images wherever and however you want them.

The OneNote Class Notebook is an Office 365 app that helps instructors set up OneNote in their class. This app will create a class notebook, which includes three types of sub-notebooks: Student Notebooks, Content Library, and Collaboration Space.

An area of focus or function in a college, school or division, department or office. An operational area will generally be a subset of a college, school or division, department or office, and need not include the whole unit.

A component of onboarding that introduces a new hire to her/his new employment and environment. Orientation is a short-term activity or series of activities that typically takes place in the first week of employment.

Microsoft's service for accessing your Microsoft 365 account via web browser. Log into Outlook on the web.

A profile is what Outlook desktop client uses to remember the e-mail accounts and the settings that tell Outlook which account(s) to connect to and where your e-mail is stored.

An outside activity represents a relationship with an entity outside of the UW-Madison which, for the purposes of Conflict of Interest, may overlap with an individual's institutional responsibilities.  An outside activity may involve compensation, leadership, ownership or equity interest in an external entity.

transparent cover sheet on artwork often used for instructions

total number of pages in a book including blanks

(PMS) Industry standard for ink mixing

A position less than 1.0 FTE which is regularly scheduled to work less than 40 hours over a one week period, or less than 80 hours over a two week period.

A secure software application that stores, generates, and organizes your login credentials in an encrypted digital vault.

A static document file that is stored, linked, converted, or embedded to supply information to users. KB Users can attach PDF files directly into digital articles so readers may view or download forms, manuals, and guides without leaving the page.

Perceptive Enterprise Deployment Suite. A service used to deploy updates automatically to Perceptive Content clients connected to the PEDS server.

The desktop application used to access the Enterprise Content Management/Imaging Service at UW-Madison .

Perceptive Content, formerly ImageNow, is a Hyland system provided to campus that allows users to enter and store documents. Documents are commonly entered via scanner, but can be “printed” into the system or bulk-imported as well.

Perceptive Experience is the former web client of Perceptive Content, replaced by Titan in May 2026. For more information, see ECMS - Titan: Overview and Getting Started

a series of small cuts at regular intervals usually made to help a sheet tear apart evenly

type of binding that uses glue on the spine of the sheets to adhere a cover to the sheets, like a phone book

The rights and privileges attained upon successful completion of an original probationary period or career-executive trial period required upon an appointment to a permanent position.

A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. Learn more.

Clear, concise writing that lets users find information, understand it the first time, and use it to solve a problem.

a metal plate imaged in a setting machine for each color separation; required for offset printing

The area where the grippers hold the sheet as it passes through the press

An image format designed as an improved replacement for GIF. Like GIF, PNG uses lossless compression, meaning all image data is preserved when decompressed for viewing. PNG files typically use the .png extension.

This is a state in ARROW. Pre-submission is the default state for any newly-created submission. Applications in Pre-Submission have not yet been submitted to the IRB.

The employee’s regular rate times 1.5.

The amount paid by other employers in the labor market for similar work. The rate is established by the State of Wisconsin Department of Workforce Development.

the process of combining four basic colors to create a printed color picture or colors composed from the basic four colors

1. A Program Number can currently be viewed in CSIS by using the unique ET Instance Number assigned to a unique offering of a course being held over specific dates in a specific location. See also: Instance Number [KB Program Number]
   

A document that a user can find and read independently to solve a problem without talking to customer support

A document that is visible to its intended audience after approval and release.

A list of data items, commands, etc., stored so as to be retrievable in a definite order.
Workflows are comprised of queues. Documents route through workflow queues until they reach their end destination. Often, in each queue an action is performed (automatically, by a user, or by a script).

A document created by division HR in collaboration with division leadership, and approved by OHR which provides overall guidelines for recruitment, assessment and selection. It outlines the division’s expectations of specific steps, processes and requirements for recruitment, assessment and selection and identifies plans and procedures to increase diversity.

When a temporary employee continues in the same position each year.

The average hourly rate actually paid to the employee as straight time pay for all hours worked in the workweek or work period, including all remuneration for employment paid to, or on behalf of, the employee. An exception is any payment specifically excluded from the calculation of the regular rate under the FLSA and related federal regulations.

The ability for authorized users to securely log in and view, edit, or manage internal documentation and support articles from outside the institution's physical network or office environment.

An data summary that tracks how articles perform, how users interact with content, and how effectively the resource answers questions.

Refers to any submission that is not an initial, continuing or change of protocol.  Reportable events include noncompliance, new information, adverse events and unanticipated problems.

This is an end state in ARROW.  Reportable events in this state have been acknowledged by the IRB, but no further action is needed and therefore, the reportable event is considered resolved. 

A design approach that automatically adjusts support articles, navigation menus, tables and search bars to fit any screen size or device.

A standardized web-based tool that allows campus developers to securely pull, share, or update KB data—such as technical help documents, user permissions, or site content—across external software applications.

A scheduled routine used to check, update, and verify that published articles remain accurate and useful.

A user role responsible for checking, editing, and approving articles to ensure accuracy and quality before they are published.

Reviewer Notes are notes made in an application by IRB staff. Reviewer notes labeled IRB Question require a response from the study team. Only IRB staff can create Reviewer Notes in ARROW.

A built-in log that tracks every change, edit, and update made to an article over time

A visual writing tool that lets you format help articles like a standard word processor without using code. It is often called a WYSIWYG editor, which stands for "What You See Is What You Get".

two folds at right angles to each other

A permissions model that grants access based on a user's role.

Each user has at least one role assigned to them in ARROW. A user's current role appears in the gold box on the left side menu of the homepage. Some users will have multiple roles. Click the desired role under the My Roles text on the left side menu to change roles in the system. Be sure to select the correct role since different activities are available to users based on their role.

A feature in Office 365 which allows you to take some action when a message arrives into your account or when you are sending a message. Examples of potential actions include move/copy/delete, mark with a category/read/importance, or forward/redirect.

rough layout of a printed piece showing position and finished size

The smartform application allows users to save their work before exiting the application. Users should periodically save their completed work in the smartform application in order to avoid losing any work due to the potential for timing out of the system or when the user needs to complete the application at a later time.  

A reuseable collection of settings that defines scanner parameters. A scanner profile sets things like DPI (dots per inch) and Simplex (single-side) /Duplex (double-sided) on scans. Scanner profiles are located and set in capture profiles.

This is a state in ARROW.  Studies in this state must undergo review by the Institute for Clinical and Translational Research Scientific Review Committee (ICTR SRC), the UW Cancer Center Protocol Review and Monitoring Committee (PRMC) or the Clinical and Translational Research Core  Protocol Implementation Review (CTRC PIR) before moving on to the IRB Pre-Review state.

an intentional crease made in paper to help eliminate cracking when folded

A software application that converts digital text and visual elements on a screen into synthesized speech or a refreshable braille display.

An image of a computer or phone screen used in an article to show users what a specific menu, button, or error message looks like.

Practices used to improve article visibility in search results. 

A calculated score that determines how well and in what order documents match a user's search query.

a cover of the same paper as inside text pages

In Office 365, this permission allows users other than the mailbox owner to use the mailbox to send messages. After this permission is assigned to a delegate, any message that a delegate sends from this mailbox will appear as if it was sent by the mailbox owner. However, this permission doesn't allow a delegate to sign in to the user's mailbox.

In Office 365, this permission allows a delegate to use this mailbox to send messages. However, after this permission is assigned to a delegate, the From address in any message sent by the delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.

This is an activity in ARROW that allows the PI or POC to send an application back to the Pre-Submission state from the Withdrawn state. For example, the PI withdrew an application from the IRB review process and now wants to start the submission process again using the previously withdrawn application.

A non-human account used by applications, integrations, or automated processes.

Employment payment, compensation for work performed in service to the university. Income is contingent upon an activity or employee position (e.g. Project Assistant, Research Associate, Teaching Assistant, etc.).

A centralized, collaborative file or article that multiple authorized users can access, view, and edit to maintain as a single source of truth.

SharePoint is a web application framework and platform which integrates intranet, content management, and document management. You can use it as a secure place to store, organize, share, and access information from almost any device. Learn more.

Microsoft SharePoint Designer is a specialized HTML editor and web design freeware for creating or modifying Microsoft SharePoint sites, workflows and web pages.

to use a separate plate for front and back printing, using the same gripper and guide for both sides of the sheet

Position that supervises Crafts Workers.

• A Short Course is one of the main products EPD offers. These are 1-5 day courses that are held either on-campus or in a popular location. Participants earn continuing education credits or professional development hours by attending that may be used toward professional licensure, i.e.: Licensed engineers in WI must earn 30 credits/hours every biennium. See also non-credit.

A command or page identifier that displays a complete list of all participating campus and institution partner sites sharing documents within the aggregate or unified system.

Used by internal site authors, editors, and administrators to immediately retrieve all of their favorited documents.

When managing an internal KB space, you can mark frequently used or regularly shared support documents as a "Favorite". This command bypasses the standard search algorithms and filters the down strictly to your personalized list of saved documents for easy access.

When applied, it returns only documents that have been shared by other groups, while filtering out any documents that are directly owned by the specific group whose KB site you are currently searching.

the mechanical register unit on a printing press that positions a sheet from the side

a sheet of printed pages that when folded become part of a publication (i.e., book, magazine, etc.)

A Significant Financial Interest means any financial interests held by an investigator (and/or his or her immediate family), or by a business entity controlled or directed by the investigator or a member of his or her immediate family, that has monetary value, whether or not the value is readily ascertainable, including:

• Remuneration (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a publicly traded entity in the twelve months preceding disclosure, and the value of any equity interest (stock, stock option, or other ownership interest) in the entity at the date of disclosure that, when aggregated, exceed $5,000
• Remuneration, (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a non-publicly traded entity of greater than $5,000 in the twelve months preceding the disclosure
• Any equity interest (e,g. stock, stock option, or other ownership interest) in a non-publicly traded entity
• Royalty income from intellectual property rights not arising out of university employment, which are not assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
• Reimbursed or sponsored travel related to institutional responsibilities that is not reimbursed or sponsored by a government agency, a U.S. university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a U.S. university
• Service in positions with fiduciary responsibility , including senior managers (e.g. presidents, vice presidents, etc.) and members of boards of directors, whether or not the investigator receives compensation for such service.

Significant financial interests do not include the following:

• Salary, royalties, or other remuneration received from UW-Madison, the University of Wisconsin Medical Foundation, or the VA
• Royalty income from intellectual property rights arising out of UW-Madison employment that are assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
• Income from investment vehicles, such as mutual funds and retirement accounts, as long as the investigator does not control the investment decisions made in these vehicles
• Income from seminars, lectures, or teaching engagements sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
• Income from service on advisory committees or review panels for a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
• Travel related to institutional responsibilities that is reimbursed or sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university.

A title in the same title series.

An authentication method that lets users log into your KB site using their existing institution credentials.

only one side of the page is printed, meaning the back side of each page is blank

the binding edge of a publication (i.e., book, magazine, etc.)

to keep each piece separate or independent

A digital, step-by-step guide that explains how to complete a specific, repeatable task correctly and consistently.

Merit-based process used to fill most vacancies. This process allows UW–Madison the flexibility to target specific skill sets as well as a diverse pool of qualified candidates. The process is open to all qualified candidates and does not require that applicants be employed at UW–Madison.

added to a printed packet or book, commonly in the upper left corner or along the left side of a booklet

All time employed by the State of Wisconsin in either the Unclassified, Classified or University staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a Limited Term or Project Employee.

In ARROW, the IRB review process is divided into different parts, called States. The State an application is in will change as it moves through the review process. The list of actions a user can take for a submission will vary according to the state it is in.

the process of placing the same image on a single sheet or page of a document multiple times

Titles in the Student Assistant title group are used for graduate students who: hold a fellowship, scholarship or traineeship; hold an appointment which is intended primarily to further the education and training of the student; are employed to assist with research training or other academic programs or projects; and/or have been assigned teaching responsibilities in an instructional department under the supervision of a faculty member.

In addition, Student Assistant titles are available to undergraduate students when: no qualified graduate student is available to perform a function that would normally be assigned to graduate students (i.e., Undergraduate Assistant - requires advance approval of the dean); or when the terms of a supporting grant or contract preclude the use of other normally appropriate titles (Undergraduate Intern).

SOURCE: Office of Human Resources, UW-Madison Unclassified Title Guideline; Summary of Unclassified Appointment Types

Student Notebooks are a part of Microsoft 365's Class Notebook app. They are private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks.

1. Student Services helps coordinate activities related to admissions, academic services and student support. The unit manages day to day interactions with customers and acts as a primary point of contact throughout customer lifecycle.

Once a study team has submitted a study completion report, the study moves from the "Approved" state to the "Study Completed" state. The study remains in this state for a period of 18 months, during which time the study team can reopen the study.  After 18 months, the study is permanently archived. 

The IRB can suspend a study, automatically moving it to the "suspended" state rather than the "approved" state.  Once a study has been suspended, activities available to the study team are limited.  Study teams can initiate a change of protocol to address whatever caused the study to be suspended in the first place. 

The study team consists of the PI, the point of contact, and any other personnel listed as having edit/email or read-only access to study materials in the initial application smartform. 

UW-Madison Conflict of Interest Policy defines sub-recipient to mean an entity or individual named on a subcontract from UW-Madison on a federally-funded award or human subjects research protocol.

An authoritative person who creates, reviews, and updates accurate information on a specific subject for a KB space.

After a study has been approved with an administrative hold, study teams must resolve the conditions of this hold; this is done by submitting a response.  

This is an activity in ARROW that allows the PI or POC to submit changes requested by the scientific review committee.

This is an activity in ARROW that allows the PI or POC to submit a deferral response to the IRB.  Once the PI or POC submits the deferral response, the submission transitions back to the IRB Pre-Review state.

This is an activity in ARROW that allows the PI or POC to submit their response to issues sent by the IRB.  Once the PI or POC submits their response to issues, the submission transitions back to the IRB Pre-Review state.

This is an activity in ARROW that allows the PI or POC to submit their modification response to the IRB.  Once the PI or POC submits their modification response, the submission transitions to the IRB Review of Modification Response state.

Review state to the IRB Review of Modification Response state once the assigned IRB member(s) has completed their review. 

This is an activity in ARROW that allows a PI or POC to submit a request to reactivate a submission that is in the IRB withdrawn state.  

This is an activity in ARROW that allows a PI or POC to submit a request to reopen a study that is in the Study Completed state or in the Closed state.

This is an activity in ARROW that allows a PI or POC to submit their study completion report.  This activity is available in the following states for an initial review: Approved, Exemption Granted, Expired.  The study then transitions to the Study Completed state.

a defined part of a set

This is a state in ARROW.  Studies in this state have been suspended.  Research teams can only submit a change of protocol in this state.  Once the IRB approves the change of protocol addressing the issues which resulted in the suspension, the IRB will then review the full study to determine if the suspension can be lifted and the study can be moved back to the approved state.   

An XML-based file format used to describe two-dimensional vector images. It is typically used as a clean, sharp graphic format for UI icons, diagrams, logos, flowcharts, and technical illustrations. Unlike pixel-based formats (like PNG or JPEG), SVGs use mathematical formulas, points, and lines to render images.

a type of binding that uses a strip of durable tape to hold a book together

1. The Technical Support Team is responsible for departmental desktop, laptop, and mobile device support. You can also contact them for help with local department systems, Box, Teams, USI, and Microsoft Office.

1. A Teleconference is a conference with participants in different locations linked by telecommunications devices.

A pre-built structural framework or document layout that guides authors on how to organize, format, and write support articles. Instead of starting with a blank page, document creators use templates so every article shares a uniform design, standard headings, and required metadata.

An at-will position with no expectation of continued employment, capped at 1,044 hours worked in 26 consecutive bi-weekly payroll periods, nonexempt under the Fair Labor Standards Act, and lasting one year or less (based on the start date of the appointment).

An employee serving a temporary appointment.

This is both a potential motion that can be made by the IRB upon review of a reportable event, as well as a state in ARROW.  Studies that are in the terminated state can be forwarded to the end state, Archive, by the IRB submission manager or will be automatically archived after 18 months. 

lighter-weight (thinner/pliable) paper consisting of various grades

TinyMCE is the UW KnowledgeBase embedded rich-text editor used to help write, format, and structure support articles. It provides a WYSIWIG "What You See Is What You Get" interface, toolbar controls and an HTML Source mode to edit the raw HTML directly if custom styling is needed.

finished size after final trim is made

A security process that requires users to provide two distinct proofs of identity before they can access an account or system.

A single, centralized web portal that brings together information, documents, and support guides from different KB spaces into one easy-to-search place.

A special index key typically used as one of the five customizable document keys. If used, this key will generate a unique string that will belong only to a single document. This field exists to ensure that individual documents stay separate from others and to easily locate/communicate information about a specific document.

1. University Staff hold positions in virtually every unit on campus. The University Staff positions are quite varied and duties include, but are not limited to, administrative support, information technology, accounting, engineering, in addition to custodial, food service, and craftsworkers and contribute daily to the quality and reputation of a University recognized and respected around the world. 

University staff positions focus primarily on supporting education, research, and the campus infrastructure. If a position involves functions that are similar in nature to other positions in Wisconsin state government, the position is university staff. These positions include accountants, administrative support associates, nurses, microbiologists, and custodians.

The specific web address used to locate and access an individual help article, category page, or document.

Designates how easily, quickly, and pleasantly a user can find, read, and apply the answers they need. It focuses on removing friction so people can solve their problems without contacting support.

the mixed ink graphic standard for UW printing; also PMS 200

All time employed by UW–Madison in either the Unclassified, Classified or University Staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a temporary or project employee.

A system that tracks, records, and manages changes to documents and articles over time.

This is an activity in ARROW that allows IRB staff, IRB members, and study teams to view differences between versions of the submitted smartform application.  For example, if a study team made changes to the initial review application as a result of IRB Pre-Review and submitted those change to the IRB, a new version of the application is tracked.  The study team and the IRB staff can easily view the differences between the old and new version of the application by using this activity button.

Views allow users to search for documents using one or more constraint. Limited to 500 results or less.

distinctive design created in paper at the time of manufacture that can be easily seen by holding the paper up to a light

International technical standards used to make digital content accessible to people with disabilities.

Designing help articles, search bars, and navigation menus so users with disabilities can access them.

1. A Web Conference is a form of real-time communication in which multiple computer users, all connected via the Internet, see the same screen at the same time in their Web browsers. Some Web conferencing systems include features such as text chat, VoIP (voice over IP), whiteboard, and full-motion video. Can also be referred to as a Webinar.

1. A Webinar is a type of web conference that allow participants in different locations to see and hear the presenter, ask questions and generally interact by connecting over the Internet. The distinction between web conference, webcast and webinar is becoming particularly difficult to define as functionality and usage becomes more similar.

A technology that uses radio waves to let devices connect to the internet and each other without using physical cables.

A web site that allows administrators and end users to manage accounts (NetID and departmental) that access Microsoft 365, WiscMail, CloudFax, Box, Qualtrics, LastPass, Zoom, and Google Apps.

folding or feeding paper into the press or folder parallel to the grain of paper

This is an activity in ARROW that allows the PI or POC to withdraw a submitted change from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission or archive it.

This is an activity in ARROW that allows the PI or POC to withdraw a submitted continuing review from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission or archive it.

This is an activity in ARROW that allows the PI or POC to withdraw a submitted continuing review from the review process.  This activity moves the submission to the Withdrawn state at which time the PI or POC can send the submission back to Pre-Submission.

using the same plate and same guide, printing one side of a sheet, and flipping it from gripper to tail to print on the back of the sheet. Similar to perfecting but 2 passes.

Y: one of the four process colors used in the CMYK printing process; yellow in color

A single archive file that bundles and compresses multiple files and folders together to save space and make sharing easier.