Office 365 - Glossary of Terms

Account Consolidation
The process of combining multiple accounts into a single account during the transition to Office 365.
Account Preparation Process
The process by which individual email and calendar accounts will be prepared for the transition to Office 365 using the Account Preparation Utility in the Wisc Account Administration site. Includes tasks such as reserving a new email address and identifying oversized messages that will not be able to be migrated.
Account Preparation Utility
The section of the Wisc Account Administration site in which you can complete the Account Preparation Process. The Account Preparation Utility contains the individual tools necessary to prepare your account for the transition to Office 365.
Account Preparation Tools
The individual tools built within the Account Preparation Utility to complete tasks. Example of these individual tools are listed in the Office 365 menu.
Administrative Contact
An organization's administrative point of contact, responsible for assigning staff time to the Office 365 transition. Communicates with the Office 365 Team and their organization's leadership.
ActiveSync Protocol
A service -- similar to Exchange, IMAP, and POP3 -- that sends email and calendar information from an Office 365 account to mobile devices.
Alternate Address
In Office 365, any email address associated with your account that is not your primary address.
Autodiscover
Exchange Autodiscover is a web service that helps Microsoft Exchange administrators configure user profile settings for clients running Outlook 2016/2013/2010 and mobile phones running Windows Mobile 6.1 or later.
Automatic Reply
Also known as a vacation message or an out of office message. Automatic reply is a rule that can be set in your Office 365 account that will automatically reply to incoming emails with a preset response for a preset amount of time.
Categories
Is a feature in Outlook and Outlook on the web that allows you to assign a keyword or phrase (and color) to help you keep track of items/events. Using this feature you can easily find, sort, filter, or group different items/events that are located across your different folders/calendars.
Census
A list of an organization's pre-transition email and calendaring environment and needs. It is originally completed by the Migration Partner through the Organizational Readiness Website, and can be updated via a Census Follow-Up meeting.
Cloud Service
Services made available to users on demand via the Internet from a cloud computing provider's servers as opposed to being provided from a company's own on-premises servers. Cloud services are designed to provide easy, scalable access to applications, resources and services, and are fully managed by a cloud services provider.
Collaboration Space
Collaboration Space is a type of notebook in Office 365's Class Notebook app. It is a notebook for all students and the teacher in the class to share, organize, and collaborate.
Communications Toolkit
A list of potential communications points, plus templates for those points that are most critical or highly recommended. Created by the Office 365 Team, for use by an organization's staff during their transition.
Contact
Contacts are like electronic cards that store a person's information. A contact can be as basic as a name and email address, or include more information like a street address, multiple phone numbers, and a photo.
Contact group
A contact group -- formerly called "distribution list" -- is a group of contacts that you can send messages, meeting requests and tasks requests.
Contact Group/List
A contact group/list is a personal group which is stored in your Contacts folder and can contain entries from your personal Contacts and from the Global Address List (GAL).
Content Library
A Content Library is a type of notebook in Office 365's Class Notebook app. It is a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only.
Dashboard
Tracks an organization's readiness status and progress. The Dashboard can be accessed via the Organizational Readiness Website.
Delegate
Someone granted permission to interact with another person's Office 365 account (email, calendar, address book, etc). This can include reading, writing, modifying, and deleting items.
Domain
In email addresses, the domain is the part of an email address comes after the @ symbol. For example, for the email address of "bbadger@wisc.edu", the domain is "wisc.edu".
Email Address
An email address identifies the account that messages should be delivered (e.g., bbadger@wisc.edu). An account can have multiple email addresses. Each account in Office 365 has only one primary address, but an account can have multiple alternate addresses. An account will accept email for any email address on the account.
Entourage
Microsoft's previous email and calendar application for MacOS computers. Support for Entourage ended on May 31, 2012. The new client is called Outlook 2011 for Mac.
Exchange Protocol
A service -- similar to IMAP, POP3, and ActiveSync -- that works to transfer and synchronize email/calendar information between the server and the end user's client.
Free/Busy
Free/busy is a determination of whether there is a calendar event in a given time slot. Free designates time slots without events and busy designates time slots that are taken up in a person's calendar. Any account within Office 365 will have the ability to view free/busy information against any other Office 365 account.
Full Mailbox Permissions
In Office 365, this permission allows a delegate to sign in to the user's mailbox and view the contents of the mailbox. However, after this permission is assigned to a delegate, the delegate can't send messages from the mailbox. To allow a delegate to send email from the user's mailbox, you still have to assign the delegate the Send As or the Send on Behalf Of permission. In addition, the delegate will have the ability to create/edit calendar/contacts. For information on how to manage full mailbox permissions for an account, click here.
Global Address List (GAL)
The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources, excluding those that are hidden. Office 365 uses the Global Address List to supply email addresses when you are composing a message or inviting individuals to meetings.
Group
A group is a shared workspace for email, conversations, files, and calendar events where group members can conveniently collaborate and quickly get stuff done.
IMAP
Internet Message Access Protocol is a protocol for e-mail retrieval and storage (IMAP).
Linked Accounts
A 'linked' account is an account that your NetID has been provided access to. For example, after entering your NetID login credentials at the NetID login screen, you will have the option of logging into your primary mailbox or any other mailboxes (accounts) that have been linked to your NetID. A NetID can be "linked" to any number of other accounts, simplifying the login process for users and providing much needed affiliation between accounts. Linked access to an account also provides other privileges such as consolidating. Instructions for linking an Office 365 service account to your NetID are available here.
Lync
Microsoft Lync (formerly Microsoft Office Communicator) and Microsoft Lync for Mac are instant messaging clients used with Microsoft Lync Server or Lync Online available with Microsoft Office 365. Lync is currently not available within UW-Madison's implementation of Office 365.
Member
A member is a person who is included as part of a group.
Migration Partner
An organization's technical point of contact during their transition to Office 365. Completes and monitors the technical requirements of the transition. To find your organization's Migration Partner, click here.
Office 365 (Email and Calendaring System)
Office 365 is a cloud-based service provided by Microsoft. Currently, UW-Madison's implementation includes email, calendar, contacts, tasks, and more collaboration apps.
Office 365 Account
The location in the Office 365 system where your email, calendar, task list, and address book are stored. Each Office 365 account has one primary address, but can have many alternate addresses.
Office 365 Transition Website
Located at 365transition.wisc.edu, the Office 365 Transition Website is the first stop for those who are interested to know more about the transition. It provides general info on everything from the project history and the business case to the Office 365 Team roster and announcements to campus.
Office 365 Video
Office 365 Video is an intranet website portal where people can post and view videos. It's a streaming video service that is available with SharePoint Online in Office 365. It is a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.
Office Online
Office Online (previously Office Web Apps) is an online office suite offered by Microsoft, which allows users to create and edit files using lightweight, web browser-based versions of Microsoft Office applications: Word, Excel, PowerPoint and OneNote. The offering also includes Outlook, People, Calendar and OneDrive, all of which are accessible from a unified app switcher (Outlook on the web).
Offline Data File (OST)
Typically, when you use a Microsoft Exchange Server account (Office 365 account), your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Office 365 (Exchange) computer may not be possible or wanted. The .ost file is synchronized with the Office 365 (Exchange) computer when a connection is available.
OneDrive
OneDrive (previously SkyDrive, Windows Live SkyDrive and Windows Live Folders) is a file hosting service that allows users to upload and sync files to a cloud storage and then access them from a Web browser or their local device.
OneNote
OneDrive -- previously SkyDrive, Windows Live SkyDrive and Windows Live Folders -- is Office 365's file hosting service. It allows users to uplaod and sync files to a cloud storage and then access them from a web browser or their local device.
Organizational Readiness Website
An online tool used to assess and track an organization's transition progress. It includes the Dashboard, Readiness Checklist, and Census.
Outlook 2011 for Mac
Microsoft Outlook 2011 is an e-mail client and personal information manager (PIM) that's available as part of Microsoft's Office suite. It is part of the Office suite for Mac and can be used to view email, calendar, contacts, and more.
Outlook 2013 for Windows
Microsoft Outlook 2013 is an e-mail client and personal information manager (PIM) that's available as part of Microsoft's Office suite. It is part of the Office suite for Windows and can be used to view email, calendar, contacts, and more.
Outlook 2016 for Windows
Microsoft Outlook 2013 is an e-mail client and personal information manager (PIM) that's available as part of Microsoft's Office suite. It is part of the Office suite for Windows and can be used to view email, calendar, contacts, and more.
Outlook 2016 for Mac
Microsoft Outlook 2016 for Mac is an e-mail client and personal information manager (PIM) that's available as part of Microsoft's Office suite. It is the latest version of Outlook for the Mac OS and can be used to view email, calendar, contacts, and more.
Outlook Data File (PST)
A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. The most common types of accounts are referred to by their Internet protocol names -- POP3 and IMAP. Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. All three account types use a .pst file.
Outlook Profile
A profile is what Outlook uses to remember the e-mail accounts and the settings that tell Outlook where your e-mail is stored.
Outlook on the web
Microsoft's service for accessing your Office 365 account via web browser.
Permissions
In Office 365, permissions can enable an individual to access another individual's mail, calendars, and contacts. For example, if User A wanted the ability to modify events in User B's calendar, User B would need to assign read/write/modify permissions to User A.
POP3/POP
Post Office Protocol (POP) is an application-layer Internet standard protocol used by local e-mail clients to retrieve e-mail from a remote server over a TCP/IP connection.
Primary Address
In Office 365, your primary address is the email address associated with your Office 365 account that will appear as your "From" address on emails and calendar invites. It will also appear as a result in the address look up feature in Office 365. For further information, click here.
Readiness Checklist
A list of tasks -- or simplified project plan -- required for an organization to complete their transition to Office 365. The Readiness Checklist can be accessed via the Organizational Readiness Website.
Resource account
In Office 365, a resource account is a non-person account that can be classified as either "room" or "equipment". Examples can include meeting/conference rooms, audio-visual equipment, or vacation calendars. Individuals must be granted permissions to interact with a resource account.
Rules
A feature in Office 365 which allows you to take some action when a message arrives into your account or when you are sending a message. Examples of potential actions include move/copy/delete, mark with a category/read/importance, or forward/redirect.
Send As
In Office 365, this permission allows users other than the mailbox owner to use the mailbox to send messages. After this permission is assigned to a delegate, any message that a delegate sends from this mailbox will appear as if it was sent by the mailbox owner. However, this permission doesn't allow a delegate to sign in to the user's mailbox.
Send on Behalf
In Office 365, this permission allows a delegate to use this mailbox to send messages. However, after this permission is assigned to a delegate, the From address in any message sent by the delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.
Service Account
Office 365 accounts that are intended to be used for shared/changing roles (info, secretary, webmaster, newsletter, feedback, etc.) or service/programmatic access (printers, copiers, mailers). These accounts can be accessed via a linked NetID or by using the service account's direct username/password. More information about the types of accounts available in Office 365 can be found here
SharePoint
SharePoint is a web application framework and platform which integrates intranet, content management, and document management. You can use it as a secure place to store, organize, share, and access information from almost any device. SharePoint is currently not available within UW-Madison's implementation of Office 365.
Sub-Domain
A sub-domain is a domain that is part of a larger domain; the only domain that is not also a sub-domain is the root domain. For example, doit.wisc.edu and engr.wisc.edu are sub-domains of the wisc.edu domain.
Training Needs Assessment
A spreadsheet to be completed at the beginning of an organization's transition that describes their training needs.
Wisc Account Administration site
A web site that allows administrators and end users to manage accounts (NetID and departmental) that access Office 365, WiscChat, and Google Apps.



Keywords:Office 365 - Glossary of Terms   Doc ID:34729
Owner:Ara M.Group:Office 365
Created:2013-10-24 11:10 CDTUpdated:2016-05-13 09:40 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps, Office 365, Scheduling Assistant, ShareURL, Wisc Account Admin, WiscCal, WiscChat, WiscMail
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