COI: L&S OAR Review Process
This document provides an overview of the process of review for yearly outside activities reports (OARs) within the UW-Madison College of Letters and Sciences.
Following submission, Outside Activity Reports (OARs) go through several levels of review by different campus organizations.
- OARs are reviewed at the unit level by department chairs, center directors or their equivalents (Primary Review). This level of review evaluates potential conflicts, including conflict of commitment.
- OARs are reviewed at the Division level (Secondary Review) in the College of Letters & Science by the Associate Dean for Research Services or designee. Typically, the Division level review within L&S is to ensure that time and effort spent on outside activities is not so onerous as to conflict with the employee's ability to fulfill their institutional obligations.
- OARs are also reviewed institutionally by the COI Program within the Graduate School. Typically, the COI Program determines whether any activity reported on an individual's OAR represents a Significant Financial Interest (SFI).
Significant Financial Interest (SFI)
A SFI includes the following interests of an investigator:
- Compensation received from a publicly-traded company or the value of any equity interest which exceed $5,000
- Compensation received from a non-publicly traded entity of greater than $5,000
- Any equity interest in a non-publicly traded entity
- Royalty income from intellectual property rights not assigned to WARF
- Reimbursed or sponsored travel paid by a non-government or educational entity
- Service in positions with financial responsibility, whether or not the investigator receives compensation for such service
SFI do not include the following:
- Salary, royalties, or other compensation received from UW-Madison or affiliated entities
- Royalties generated by intellectual property rights assigned to WARF
- Income from seminars, lectures, or service on advisory committees sponsored by government or educational entities
- Travel reimbursed or sponsored by a government or educational entity (only required for PHS-funded individuals)
- Interests in mutual funds and retirement accounts
If a Significant Financial Interest (SFI) is identified by the COI Program, the OAR/SFI is then reviewed by the UW-Madison COI Committee. More information on the review of SFIs and the COI Committee may be found COI: Conflict of Interest Committee .