Canvas - Crosslisting/Merging a Canvas Course (UW-Madison)

This document outlines how to cross-list your sections in Canvas. This is the process of moving a section (containing enrolled students) from one course to another.

In Canvas, the process of combining the enrollments from two or more sections in one course is called cross-listing. When sections are cross-listed/merged, Canvas does not create a new course shell for the combined sections. Instead, you must choose one of the existing course shells as the primary course, i.e., the one you'll use for teaching all the cross-listed sections. Then, you will move the enrollments of the other sections from their original locations into the primary course. Once your sections are cross-listed, students will only see the primary course in their list of courses.

  • Best Practice - Perform any cross-listing BEFORE the semester begins.
    • If you've already added content and wish to cross-list, we recommend that you first back up your content by exporting it. For instructions, see How do I export a Canvas course?.
    • Cross-listing moves sections (of students) from one Canvas course shell into another Canvas course shell. However, cross-listing does NOT move grades or any student-related contributions to the original course. That includes assignment submissions, quiz submissions and discussion contributions. If the semester has already begun, and grades have already been posted in both courses (of a proposed cross-listing action), much of this critical academic content will be lost.
  • You must be a Principal Instructor in the courses you wish to cross-list.
  • Do not merge sections which need to have different learning material delivered to students in the courses. For example, do not cross-list a section which uses eText with a section that uses a traditional textbook.

Cross-listing a section

Identify Courses

  1. Identify the course that will serve as the primary course. Identify the sections that will be merged into the primary course.
  2. Make note of the primary courseâ€ââ€Å¾Â¢s course ID. The course ID is the number following the word "courses" in the course URL (e.g., 851657 in "").
  3. Use the Courses menu to navigate to one of the non-primary courses containing the sections you want to merge into the primary course.
  4. In the course navigation, select Settings, and then click Sections.
  5. Before you cross-list the section, create an ad-hoc section in the site and add yourself to it. This will make it possible to de-cross-list the section if necessary.

Important: Cross-listing a course cannot be undone if you have not created an ad-hoc section prior to cross-listing. If you do not create an ad-hoc section, you will not be able to access the original course without further assistance from the DoIT Help Desk or your local instructional technologist if they have the ability to help with this.

Add Ad-Hoc Section

  1. In the "Add a New Section" field, enter the name for an ad-hoc section (e.g., for section number 12345 of course A100, you could use A100 12345 ad-hoc).
  2. Click Add Section. The new entry will appear in the list of sections.
  3. In the course navigation, select People.
  4. Locate yourself in the course roster. On the far right, click the gear icon, and then select Edit Sections.
  5. In the "Section Enrollments" dialog, begin to type the name of the section you created above. When the name of the section appears, select it.
  6. Click Update to add yourself to the section.

Complete the Merger

  1. Return to the course containing sections you want to merge into the primary course.
  2. In the left-hand course navigation, select Settings, and then click the Sections tab.
  3. Click the title of the section you wish to merge (cross-list). Be sure to select the original section that follows the ID format FA15-IN-ENG-W131-22333, not the ad hoc-section you just created.
  4. From the sidebar on the right, click Cross-List this Section.
  5. Either type the name of the primary course or enter itâ€ââ€Å¾Â¢s course ID in the "Or Enter the Course's ID" field. Using the course ID will help ensure you are cross-listing the section to the correct Canvas course. If you enter the course ID be sure to either wait a second for Canvas to find the section and display it or hit the enter key.
  6. Click Cross-List This Section.
  7. Canvas automatically moves you to the the primary course and a message will appear at the top of your browser confirming your section was cross-listed.
  8. Repeat steps 1 through 7 for all sections you want to merge into the primary course.

De-cross-listing a section

Instructors and department administrators: You can only de-cross-list/un-merge courses if you are enrolled in the original section as a Principal Instructor; see steps 1-4 above. If you didn't add yourself to an ad-hoc section before cross-listing, contact the DoIT Help Desk or your local instructional technologist if they have the rights to do this.

To de-cross-list a section:

  1. Using the Courses menu, navigate to the primary course shell (i.e., the course containing all the cross-listed sections).
  2. In the course navigation, select Settings, and then click Sections.
  3. Click the title of the section you wish to de-crosslist.
  4. From the sidebar on the right, select De-Cross-List This Section.
  5. In the dialog, click De-Cross-List This Section to confirm the change. The section will be moved back to its original course.

Note: All grades for students in this course will no longer be visible in either the original or the primary course. You can retrieve the grades by cross-listing the course again, but in the meantime the grades for these students will come from the original course.

Removing ad-hoc sections

In your My Courses list, you'll continue to see all the ad-hoc sections you created before cross-listing your courses. If you wish to reduce clutter in your My Courses list, the ad-hoc sections can be removed after confirming that your sections are correctly crosslisted and that you're able to access all of your course materials from your primary site. If you remove your ad-hoc sections, you'll lose access to the cross-listed courses (but your rosters will remain in the primary site). For assistance removing your ad-hoc sections, contact the DoIT Help Desk or your local instructional technologist if they have the ability to assist with this.

Important: Request removal of your ad-hoc sections only if you are certain you will not want to de-cross-list the sections in the future.

Keywords:canvas, cross-listing, cross, list, course, combine, sections, crosslist, merge, combining cross-lists, cross-listed, merged, unmerged, de-cross-listing, descrosslisting, consolidating, consolidation, consolodating, consolodation, consolidates, consolodated   Doc ID:62777
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2016-04-19 07:08 CSTUpdated:2020-11-05 14:34 CST
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW-Madison, UW-Madison Canvas
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