Former Employees - Accessing Earning, Leave, Tax, and Benefit Statements
Log in to Workday
Former employees must use a Workday username and password, not your UW-Madison NetID. You can log in for up to two years after leaving the university. Please check your email or reach out to gethelpuw@support.wisconsin.edu to get your username and password.
Current employees and former student employees who are still enrolled at UW-Madison can access Workday through MyUW using their NetID.
Get help with Workday
Submit a request for help with passwords,
technical issues, and more
Need help logging in?
Answer the questions below to determine whether you can log in directly or who to contact for help.
- Are you currently employed at UW-Madison?
- Yes
- You can log in to Workday using your NetID.
Log in to Workday with NetID
If you experience any issues, please contact your Human Resources for further assistance.
- You can log in to Workday using your NetID.
- No, but I am still a student
- You can still log in to Workday using your NetID.
Log in to Workday with NetID
If you experience any issues, please contact your Human Resources for further assistance.
- You can still log in to Workday using your NetID.
- No, I am a former employee
- When did your position end?
- More than two years ago
- Since you left UW-Madison over two years ago, you are no longer eligible to access Workday. You can still get copies of your statements from the contacts listed below.
- Before July 1, 2025
- If you left UW-Madison before Workday launched and would like access, please email gethelpuw@support.wisconsin.edu.
They will be able to set you up with a Workday username and password that will be active for two years from your termination date.
- If you left UW-Madison before Workday launched and would like access, please email gethelpuw@support.wisconsin.edu.
- After July 1, 2025
- Do you have a Workday username and password? This will likely be different than your NetID.
- Yes
- You can log in to Workday using your username and password.
Log in to Workday without NetID
If you need further assistance with Workday, please email gethelpuw@support.wisconsin.edu.
- You can log in to Workday using your username and password.
- Yes, but they aren't working
- Please email gethelpuw@support.wisconsin.edu for assistance.
They will be able to help recover your Workday username and password or identify any technical issues.
- Please email gethelpuw@support.wisconsin.edu for assistance.
- No
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When your termination was processed, your Workday username and password were emailed to you automatically. They were sent to your personal email address on file, or to your campus email if no personal address was available.
If more than 90 days have passed or you cannot access those emails, contact gethelpuw@support.wisconsin.edu to request your Workday username and password. They will also provide the direct login link and can help with any additional issues.
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Request statements and information
If you are no longer able to access your data in Workday, please reach out to the listed contact below.
Statement type |
Submit a request |
|---|---|
| Earning statements | Contact your former payroll office or contact UW Shared Services' Service Operations help desk. |
| Tax statements (W-2, 1042-S, Fellowship Tax letters) |
You must submit a request using the Duplicate Statement Request Form. Documents from 2017 and earlier are $10 per form, per year. |
| Leave and Benefit statements | Contact UW Shared Services' Service Operations help desk. |
Managing Workday data
Once you're logged in, you can update your contact information, view payslips, view tax documents, and more. Please see Accessing and Managing Workday Data - Terminated Employees for step-by-step guides.