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1Password - Create, Share, and Manage Vaults

Vaults in 1Password help you organize items and share them with others while managing access permissions.

Use the buttons below to jump to a particular section:

Creating Vaults

In the 1Password apps

 

On 1Password.com

  1. Go to the Home page and click + New Vault.

  2. Name the Vault, add a description, and choose an icon.

  3. Click Create Vault. The Vault will sync across devices.

Tip: Move or copy items to the new Vault. Learn how to delete original items if needed.

Editing Vaults

In the 1Password apps

 

On 1Password.com

  • To rename: Click Home, click the Gear icon for the Vault, then click Edit Details. Save changes.

  • To delete: Click More Actions > Delete Vault.

Note: Personal, Private, or Employee Vaults cannot be renamed or deleted.

Sharing Vaults

In 1Password Desktop apps

  1. Right-click the Vault and choose Manage Access. A 1Password web page will open with the Vault details.

  2. Click Share Vault and select team members.

  3. Click Share.

On 1Password.com

  1. Click Home and click the Gear button on a Vault.

  2. Click Share Vault and select team members.

  3. Click Share.

Permissions

Available permissions include:

  • View Items

  • Create Items

  • Edit Items

  • Archive Items

  • Delete Items

Client Settings provide additional control:

  • View and Copy Passwords: View concealed passwords and copy them to the clipboard.

  • View Item History: View and restore previous versions of items in the Vault.

  • Import Items: Move or copy items into the Vault.

  • Export Items: Save items in the Vault to an unencrypted file.

  • Copy and Share Items: Copy items between Vaults or share them externally.

  • Move Items: Move items to another Vault.

  • Print Items: Print Vault item contents.

Manage Vault allows a team member or group to grant/revoke access, change permissions, and delete the Vault without viewing/editing permissions.

Managing Access

Managing Permissions

In 1Password Desktop Apps

  1. Right-click the Vault and choose Manage Access. A 1Password web page will open.

  2. Under People, click the three-dot button beside a persons name and select permissions.

  3. Click outside the pop-up to save.

On 1Password.com

  1. Click Home and click the Gear button on a Vault.

  2. Under People, click the three-dot button beside a persons name and select permissions.

  3. Click outside the pop-up to save.

Tip: Ensure team members or groups have proper permissions to view or modify Vault items, even if they can manage the Vault.

Manage App Access

By default, team members can access Vaults in 1Password apps on their devices.

  • To restrict app access to a Vault, select Manage next to App Access.

  • Mark a Vault as safe for travel or manage service account access as needed.

  • Select Update App Access to save changes.

The app access setting in a vault on 1Password.com, with 1Password for Web, Mac, Windows, and Linux selected.
If you need to share an item with someone you don't share a vault with or who doesn't use 1Password, learn how to securely share an item with anyone.


Important Note from UW Health: Please DO NOT store credentials for UW Health or Meriter systems in 1Password.


Keywords:
1Password, vaults, sharing, password manager, share, create, manage 
Doc ID:
144295
Owned by:
1Password Team in Cybersecurity
Created:
2024-11-04
Updated:
2025-03-27
Sites:
DoIT Help Desk, Office of Cybersecurity
Office of Cybersecurity