Manifest - Verification Overview

What is Verification?

The verification process ensures accurate group membership and access. The verification process is required for groups that provide access to a DoIT IT service and the membership of the group is manually maintained (not data driven). Group administrators may also request that verification be enabled for their group by emailing mstsupport@doit.wisc.edu. If groups are not verified by their deadline, their access to services may be removed.

Verification of Manifest groups:

• Ensures accurate group membership and access. This validates that the right people have access only to the services they need to perform their jobs successfully.
• Is easy and does not require IT expertise.
• Should be completed by Manifest group owners. Review Who Completes Verification (Source: kb.wisc.edu) for more details.
• Is an annual process.
• Supports the University’s security, IT licenses, and the following policies:
  • UW Policy 503 Cybersecurity Risk Management (Source: policy.wisc.edu)
  • Regent Policy Document 25-3: Acceptable Use of Information Technology Resources (Source: wisconsin.edu/regents/policies)

Who Completes Verification?

Manifest users with the following privileges are responsible for completing verification. These individuals will receive email notifications from manifest@doit.wisc.edu with directions and reminders for verification of their groups. 

• People who have ADMIN privileges on the group

• People who have UPDATE and READ privileges on the group

                                   OR

• A designated verification contact. 

  • Note: For additional information, please review Designate a Verification Contact Email (Optional)Manifest - Directions for Verification Process

    .

Verification Timeline

Verification will continually be enforced on a yearly basis. When verification is completed, the due date will be reset to 365 days later, and all people outlined in the Who Completes Verification section will receive a confirmation email.

1. Verification is enabled on a Manifest group. 

2. The initial verification due date is set to 40 days after verification is enabled. 

   • People outlined in the Who Completes Verification section will get an email notification.

3. 30 days prior to the verification due date:

   • People outlined in the Who Completes Verification section will get an email reminder every other week.

4. 28 days past the verification due date:

   • People outlined in the Who Completes Verification section will get a monthly email reminder indicating that their group’s verification is overdue.

   • Overdue groups may have access to services revoked

5. 180+ days past the verification due date:

• The managers of the group owners will be emailed for additional support. Managers and group owners will be given a specific deadline that provides an additional 6 weeks to complete verification.
• If verification is not completed within the additional 6 weeks, then
  • Group members will be removed from the group. All members of the Manifest group will lose access to all of the services provisioned by this group. Exceptions may apply for group members that are receiving access to services through other groups or other affiliations to the University.
  • Extensions will not be granted, if you need members to maintain access to services then please complete the verification process.