DoIT Shared Tools - JIRA - Add Users to a Project and Role via Google Group

You may grant access to JIRA users via Google group email list.

Add a UW Madison Google Group "User" to a JIRA Project

  1. To create a UW-Madison google group, follow the instructions on this document, UW-Madison Google Workspace - Create a Google Group. Example: BB Web Developers /

  2. Send an email to with the following information:

    Subject: Please create a Google Group User in JIRA

    • Username: Example: BB Web Developers
    • Full Name: Enter name you want to appear in JIRA web form dropdown menus, example: Team BB-Webdev
    • Google group email address: Example

    The image below shows the JIRA Roles that are available. The most common choice is Project Users (Full).

    Dropdown menu of user roles

  3. From there, JIRA Super Admins will create a "user" associated with the Google Group address you have provided. They will contact you via email when the new user is added.

Assign a Role to a Google group "user"

  1. Project Admins can navigate to Project Settings >  Roles  > View Project Roles link. The image below shows a red arrow pointing to the View Project Roles link.

    select View Project Roles link in Roles window

  2. Click on Add Users To A Role button.

  3. Enter Team name into the Users or groups text box.

  4. Select your Team name from all the options in the dropdown menu.

  5. Select a Role from the dropdown menu.

  6. Click on Add button to save your changes.

See Also:

Keywords:UW Madison department name request addition g-group google group email list email list number role user roles permission grant give access   Doc ID:117579
Owner:Teresa A.Group:Shared Tools
Created:2022-03-24 13:03 CSTUpdated:2022-03-24 14:30 CST
Sites:Shared Tools
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