Approved 04-18-24

ASEC Minutes

2:00 – 4:30 p.m. Thursday, April 4, 2024

53 Bascom Hall

https://uwmadison.zoom.us/j/99974309306?pwd=YWJDaVBJdmtLVDdUUlM4VmtvQjhTUT09

Members Present: Donna Cole; Alissa Ewer; Julie Hunt Johnson; Stephanie Jones; Albert Muniz, chair; Terry Paape; Lindsey Stoddard Cameron; Nola Walker

Guests: Beth Dawson, Lucien Gerondeau, Gloria Hawkins, Karen Massetti-Moran

The meeting was called to order at 2:01 p.m.

The minutes of March 28 were approved.

General Reports

Albert Muniz, ASEC Chair, discussed the recent meeting of the budget approach Coordinating Committee, at which they discussed a new task force on the Wisconsin Idea.

Lesley Fisher, Interim Secretary of the Academic Staff, reported that she sent a call for nominations for the Vice Chancellor for University Relations Search and Screen Committee. Finalist visits have been scheduled for late April for the dean of the School of Education. It was recently announced that Jonathan Levine will be the next dean of the School of Veterinary Medicine. The Administrative Quality Satisfaction Survey will be sent to employees on Tuesday.

Liaison Reports

Lindsey Stoddard Cameron shared that the Division of Continuing Studies CASI worked on a memorial resolution that will be presented at the May Assembly meeting.

Julie Hunt Johnson reported that the Extension CASI has a new chair.

Nola Walker reported that the College of Engineering CASI has been working on guidelines related to professional development.

Guest: Karen Massetti-Moran, Deputy Chief Human Resources Officer, Office of Human Resources (OHR)

The paid parental leave policy was presented at the recent Board of Regents meeting. The policy will go into effect on July 1 and provide 6 weeks of paid leave, continuous or intermittent, within a 12-month period. OHR has answers to many frequently asked questions on their website.

Regarding the central compensation fund (CCF), schools, colleges, and divisions were directed to communicate their plan for distribution to all employees within their unit. There were also articles about CCF in Inside UW and Working at UW.

The Compensation Center of Excellence evaluates employee population data on an annual basis. They recently looked at parity and compression within job titles and met with each school, college, and division to share their findings.

Degree requirement language in job postings should be position specific. OHR encourages use of “preferred” language (e.g., bachelor’s degree preferred rather than bachelor’s degree required), as it leads to a more diverse applicant pool.

Recessed at 3:02pm.

Reconvened at 3:05pm.

Guest: Gloria Hawkins, Ombuds

Gloria discussed the 2022-2023 Ombuds Annual Report. There was a 10.5% increase in the number of cases, and the average number of hours per case was 2. There was a decrease in the percentage of hostile and intimidating behavior cases. Evaluative relationships continued to dominate the caseload. 53.4% of visitors served were academic staff.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Dean of the School of Medicine and Public Health Search and Screen Committee (Stoddard Cameron). Seconded. Approved.

Motion to Reconvene in Open Session (Stoddard Cameron). Seconded. Approved.

Business

• Nominations – for vote

Motion to nominate clinical academic staff members Shobhina Chheda, Ronni Hayon, and Dipesh Navsaria to the Dean of the School of Medicine and Public Health Search and Screen Committee (Hunt Johnson). Seconded. Approved.

Motion to nominate non-clinical academic staff members Donna Cole, Jerome Garrett Jr., and Benjamin Schultz-Burkel to the Dean of the School of Medicine and Public Health Search and Screen Committee (Hunt Johnson). Seconded. Approved.

• Universities of Wisconsin Reps Council Policy Prioritization

Universities of Wisconsin asked the Academic Staff Representatives Council which policies they should prioritize updating. The Representatives Council has asked ASEC for their input.

• May Assembly Agenda

ASEC took a first look at the May agenda. Vice Chancellor Cramer will provide an update on the budget approach.

Meeting adjourned at 4:29 p.m.

Minutes submitted by Lesley Fisher, Interim Secretary of the Academic Staff