UW PO/Requisition/IWO (Non-Catalog Orders)

Definition UW Health Logo

A requisition is a request for goods or services not available in ShopUW+. A requisition for goods or services from a supplier, if approved, will be processed into a purchase order to fulfill the requisition. Internal work orders (IWO) are non-catalog requisitions to UWMF and UWHC.

Before submitting, ensure the expense is allowable, budgeted, and adheres with policy. 

Related Reference Guide: UW ShopUW+ Catalog Orders, UW Payment to Individual Report (PIR) & Direct Payment (DP)


Who

Department/Unit Initiators

    • Employee as Self
    • Requisition Validator

Department/Unit Approvers

    • Requisition Validator
    • Gift Manager - only needs to approve if > $300
    • Grant Manager - only needs to approve if > $300
    • Program Manager - only needs to approve if > $300
    • Project Manager - only needs to approve if > $300
    • Cost Center Manager - only needs to approve if > $5,000

*There are other approver roles at the campus level listed within the Create Requisition for Non–Catalog Order Workday job aid. 


Obtaining Access

    If you need any security roles to complete this process, discuss with your next level leader. If approved, reach out to your department/unit’s Workday Role-Based Access Requester.  

     To check your current security role access: 

    1. Click on the Employee Lookup tab in Tableau.
    2. Enter your name in the legal name field (last name, first name). 

    To find your department/unit’s Workday Role-Based Access Requester:  

    1. Go to your Workday profile and click "Job” in the left navigation menu.
    2. Click “Support Roles” in the top header. 
    3. In the Assignable Role column, scroll to find the Role-Based Access Requester. 

    Training

    Prerequisites


    How

    SMPH Workday Pre-Transaction Process

    Core Workday Job-Aids

    Related Workday Job-Aids


    Questions

    Reach out to your applicable Dean’s Office Financial Management & Reporting Team member


    References

    Policies

    Guidelines

    Forms



    Keywords:
    po, requisition, purchase order 
    Doc ID:
    151797
    Owned by:
    Michelle M. in SMPH Fiscal
    Created:
    2025-06-17
    Updated:
    2025-06-20
    Sites:
    SMPH Fiscal