Prepare for Upcoming Workday Transition - Time and Absence
Posted: 2025-05-08 17:40:11 Expiration: 2025-07-07 17:00:11
As the Universities of Wisconsin prepare for the transition to Workday, we want to ensure all employees are aware of important time and absence activities. Please review the information below to understand how this transition may impact you.
Please note, SMPH deadlines are different that those that were shared in the May 7 system wide email. The message below has been updated to reflect the SMPH deadlines.
Timesheet Entry
For employees who enter their shift in and out times, all entries with an effective date of June 28, 2025 or earlier must be submitted no later than Thursday June 26, 2025 and approved by Friday June 27 at 12pm. Employees will continue to use their current timesheet for hours worked from June 29, 2025, to July 5, 2025. The current timesheet will become view only at 11:59pm on July 5, 2025, and time entry from this point will be entered in Workday.
For employees who enter their total hours per day, all entries with an effective date of June 28, 2025, or earlier must be submitted no later than June 26, 2025 and approved by June 27, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday with shift in and out times.
- Note: In Workday, exempt employees will no longer have a timesheet and will not be required to report hours.
Web Clock Entry
Employees who punch in and out will continue to utilize their current web clock through 11:59 pm on July 5, 2025.
Absence Entry
For leave eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 28, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.
If you have any questions or need further assistance, please contact your Payroll and Benefits Specialist as found in the directory.
-- Carrie Hutton, SMPH Payroll & Benefits Associate Director