Email Signature Standards

The primary purpose of a standard signature block is to provide a professional, clear and consistent set of information to the reader. Established in 2012, the style and standards also helps make sure your information works across any email client or platform and is accessible for all audiences.

if you want to add the website to your signature, please use this: https://humanecology.wisc.edu/ 

TEMPLATE – order of information

First Name Last Name (pronouns recommended)
Title | Department
School of Human Ecology | UW–Madison (or University of Wisconsin–Madison)
Office number | Nancy Nicholas Hall (please be sure to include this info) | 1300 Linden Drive, Madison, WI 53706
your phone number | email
Optional: link to your web profile, research website or other information (AVOID any graphics.)

Example:
Linda Zwicker (she/her/hers)
Associate Dean | Advancement and Communications
School of Human Ecology | UW–Madison
2144 | Nancy Nicholas Hall | 1300 Linden Drive Madison, WI 53706
608-265-5136 | lazwicker@wisc.edu

Example - if you have have multiple affiliations, titles:
Sigan L. Hartley, PhD
100 Women Distinguished Chair in Human Ecology
Associate Professor | Human Development and Family Studies | School of Human Ecology
Waisman Center Investigator | UW–Madison
4101 | Nancy Nicholas Hall | 1300 Linden Dr, Madison, WI 53706
608-265-5424 | slhartley@wisc.edu

A few tips:

• Less is more:   E-mail signatures should not be longer than 10 lines of at all possible, so  go wider rather than longer, and use pipes (|) to separate components. Use two spaces between content and pipe.
• Fonts:  Use a simple 12-point standard font (preferred) or your e-mail client’s default font. Non-standard typefaces and HTML may not translate well across e-mail clients.
• Accessibility and access: Use plain text so that the signature is compatible with all e-mail clients and devices. Do not use colors, special fonts, bold, italics, and graphics which can also disrupt screen reader programs.