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Research - Submitting a Proposal
The steps below outline campus requirements of the PI, Department, Division, and RSP, in order to submit an extramural grant proposal.
All extramural proposals must be submitted by RSP. To do this, RSP needs the WISPER record and notice from the PI or SoHE that the proposal is ready for submission.
7 days before the proposal due date: The WISPER record must be signed by the Principal Investigator. Who does this? Only the PI may sign the WISPER record. The WISPER record must be approved by the PI's Department Chair. Who requests this? The SoHE research administrator will send the Department Chair an approval request via WISPER.
4-7 days before the due date: Proposal must be compiled into the format or system by which it will be submitted. This may require uploading proposal elements to Cayuse, FastLane, research.gov, ProposalCentral, or a sponsor's online submission system. Who does this? It depends - either the PI or the SoHE research administrator. The PI and research administrator should discuss this early in the proposal preparation process so it's clear who is responsible for this important step.
1-3 days before the due date:
- The WISPER record must be routed to RSP. This is the way campus units notify RSP that a proposal is ready for submission. Who does this?The SoHE research administrator. This step cannot be completed until the PI has signed the WISPER record (step #1 above).
- The proposal record must be released or finalized in the submission system. Who does this? It depends - either the PI or the SoHE research administrator. It's important to be clear about who is responsible for this step.
- Proposal is submitted. Who does this? RSP submits all proposals to external funding agencies. In rare circumstances, RSP may provide an institutional approval letter for the proposal to the PI or SoHE research administrator to complete the submission. But in those cases, early communication with RSP is crucial so that the approval can be given well before the proposal deadline.
Screen shot from WISPER - What the PI agrees to when signing the WISPER record