Career Services Data Entry

Topics

• Create a New Career Services Event
• Add a Course Event
• Add Event Attendees

Create a New Career Services Event

• Enter the Basic Event Details

  • Event Name (Required): Type a descriptive title for the event into the text box.

  • Engagement Type (Required): Click the drop-down menu and select the category that best matches your event (e.g., Job Shadow).

  • Organizer (Required): Select your department or organization unit from the drop-down list. If selecting 'Other', enter all 

  • Employer (Optional): Type the name of participating employers. If including multiple employers, separate each name with a comma. Type out the full name of the employers. (e.g., Acme Corp, Example Employer).

• Set the Schedule & Hosting Units

  • Event Date (Required): Enter the date using the mm/dd/yyyy format, or click the calendar icon to select a date.

  • Term (Required): Choose the corresponding academic term from the drop-down menu.

  • Collaborating Unit (Optional): If there is a collaborating unit, select them from the drop-down list.

• Provide Attendance & Categorization Details

  • Estimated Number of Attendees (Required): Enter the number of total estimated attendees.

  • Purpose of Engagement (Required): Check the box next to all goals that apply (e.g., Educational, Connections and Opportunities). You may select more than one option.

  • Topic Area (Required): Check the box next to every relevant subject covered during the event (e.g., Resume/CV, Networking). You may select more than one option.

• Save the Event

  • Click the blue Create button at the bottom of the page to save your entry.

  • Note: If you need to exit without saving, click Back to List to return to the main event list.

Add a Course Event

1. Enter Course Information

   • Course Name (Required): Type the official name or title of the course into the text box.

   • Engagement Type (Required): Click the drop-down menu and select the category that best matches your event (e.g., Presentation or Panel).

   • Department (Required): Select the academic department hosting the course from the drop-down list.

   • Catalog Number (Required): Type the course catalog number.

   • Section (Optional): Enter the section number. Enter this as a three-digit number (e.g., 001).

2. Set Terms & Collaborating Units

   • Term (Required): Choose the corresponding academic term from the drop-down menu.

   • Collaborating Unit (Optional): If there is a collaborating unit, select them from the drop-down list.

3. Provide Attendance & Categorization Details

   • Estimated Number of Attendees (Required):  Enter the number of total estimated attendees.

   • Purpose of Engagement (Required): Check the box next to all goals that apply (e.g., Educational, Connections and Opportunities). You may select more than one option.

   • Topic Area (Required): Check the box next to every relevant subject covered during the event (e.g., Resume/CV, Networking). You may select more than one option.

   • Notes (Optional): Type any additional details or context about the course engagement in the text box.

4. Save the Course

   • Click the blue Create button at the bottom of the page to save the entry.

   • Note: To exit without saving changes, click Back to List to return to the course dashboard.

Upload Attendance for a Career Services Event

• Select the Event

  • On the Event Attendance page, click the Event dropdown menu.

  • Select the name of the event you are adding attendance for from the list.

• Prepare Your CSV File

  • Ensure your file is saved in .csv format.

  • Format the document with two columns using the exact headers: Student ID and Student Email.

  • Fill out one of the columns for each attendee:

    • If both columns are filled out, the system will record the Student ID.

    • If only Student Email is provided, the system will use it to look up and record the corresponding Student ID.

• Upload the File

  • On the Add Event Attendees page, click Browse... next to Students Who Attended (.csv file).

  • Locate and select your saved CSV file from your computer.

  • Click the blue Add Attendees button to upload and process the file.

• Review Results and Confirm

  • Review the validation summary at the top of the page for any error messages

  • Check the row-by-row table under View errors and attendees to be added:

    • Importable: Indicates rows that will upload successfully.

    • Red X Icons: Highlight specific rows with errors or missing records that will be skipped.

  • If you are satisfied with the valid entries, click Add Attendees at the bottom to finalize adding them to the event.

  • Note: To exit without completing the process, click Back to Attendee List.