Webex - Add Alternate Host to Meetings and Webinars
Cohosts
If the host is running late or can't attend, a cohost can start and manage the meeting or webinar in their place. Cohosts can also assist the host with meeting management, which is useful for larger meetings. If the host isn’t in the meeting, a cohost assumes the host role until the original host joins.
When scheduling a meeting or webinar, hosts can assign the cohost role to one or more attendees, and those invitees join the meeting as a cohost. The host can also assign the cohost role during a meeting or webinar, including guest attendees. The option to assign the role appears dimmed for attendees who join from unsupported clients.
Cohost Privileges
Cohosts can perform the following tasks:
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From the meeting or webinar information page:
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Customize the registration form
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Approve or reject pending registrants
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Change a registrant's approval status
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Invite or import panelists (webinar only)
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Invite or import attendees
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During the meeting or webinar:
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Start and host the meeting or webinar
If the host's account has been deleted or deactivated, the cohost can't run the meeting. The cohost must create a new meeting as the host.
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Mute or unmute some or all participants.
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Permit or prevent attendees unmuting themselves after the host or cohost mutes them
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Share multimedia
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Move attendees to and from the lobby
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Expel attendees
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Start recording, if a cohost has assumed the host role
After the original host joins, they assume the host role and the ability to record. Participants who have the cohost role can't record.
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Invite and remind attendees
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Manage breakout sessions
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Join breakout sessions to help attendees
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Lock or unlock the meeting or webinar
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If a cohost connects to a video device, the connected device gets assigned the cohost role, too. "You are now a cohost of this meeting" displays on the device and has the same capabilities as the host. You can lock or unlock the meeting, mute all participants, and start or stop recording the meeting, but you can't end the meeting.
Add Cohosts During your Meeting or Webinar
During your meeting or webinar, you can assign the cohost role to one or more meeting attendees—even to guests.
| 1 |
Open the Participants panel and locate the attendee that you want to make a cohost. |
| 2 |
Right-click the attendee's name and then select Change Role > Make Cohost. Make Cohost is dimmed for attendees joining from unsupported applications. |
Add Cohost to an Existing Meeting or Webinar on Webex Site
You can assign cohosts to a scheduled meeting or webinar.
| 1 |
Sign in to UW-Madison Webex and go to Meetings to see your meetings list, or Webinars to see your webinars list. |
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If you don't see your meeting or webinar in the list, specify a date range, and then select OK. |
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Select the meeting or webinar name. |
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Under Who is Invited? in meetings, or Panelists in webinars, locate the person you wish to assign. |
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Click |
next to their name, then select Assign cohost.Note - You cannot add the Cohost role to participants outside our UW-Madison organizati
Add Cohost to your Meeting in Outlook using Webex Scheduler
When you schedule a meeting with the Webex Scheduler in Microsoft Outlook, you can specify cohosts for your meeting.
Before you begin
Make sure you've installed the Webex Scheduler.
| 1 |
Schedule a meeting with Microsoft Outlook. |
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Add attendees for your meeting. |
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On the meeting invitation, in the Cisco Webex group on the Outlook ribbon, select Add Webex Meeting. |
| 4 |
In the Cisco Webex group, select Webex Preferences. |
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In the Cohost section, check the corresponding check boxes for the meeting attendees that you want to specify as cohosts. |
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Select OK. |
This is a Cisco product- for more information see https://help.webex.com