Welcome to UW-Madison Zoom. We are excited to be able to offer you this video conferencing service, and hope that you will find it beneficial for you in your studies and employment. As you log in for the first time, we want you to be aware of some of the rules of the road for usage. In addition to the terms for computer usage that you agreed to when you activated your NetID, there are some additional rules specific to usage within Zoom. In addition to the UW-Madison Zoom Terms of Use, users may also be subject to the Zoom Privacy Policy and the Zoom Terms of Service.

By logging in and using UW-Madison Zoom, you are agreeing to adhere to the following terms of service:

1. Responsible Use
   UW-Madison Zoom accounts cannot be used to store HIPAA protected data (Protected Health Information, PHI), unless they are using a HIPAA protected sub account. If your account has not been assigned to a HIPAA protected sub account, you should NOT store HIPAA restricted data on this service. 

Please see Data Governance Data Classification for specific data definitions
Individuals using this service are required to:

• Follow the UW System Acceptable Use of Information Technology Resources Policy.

• Follow the Provisional UW-Madison Online Collaboration Session Recording Policy

• Protect the privacy and confidentiality of student and other institutional information as required by FERPA (privacy of student information)

  • Follow the Privacy of Student Records and the Usage of Audio Recorded Lectures

• In accordance with federal regulations and UW-Madison policies, all research involving human subjects must be reviewed and approved by an Institutional Review Board prior to any research intervention with a participant. See Human Research Protection Program for details.

• Comply with all other applicable University policies, State and Federal laws, including for example:

  • copyright law, described at http://www.copyright.gov/help/faq/

  • and the student code of conduct, as defined by the Office of Student Conduct and Community Standards https://conduct.students.wisc.edu/
    
    

2. Eligibility
   
   

   • Users eligible for UW-Madison Zoom Service.
     
     

3. Privacy Statement
   UW-Madison respects the legitimate privacy interests of UW-Madison Zoom Users within appropriate limits for educational, ethical and legal reasons.
   
   

   • UW-Madison Zoom administrators routinely monitor the volume of UW-Madison Zoom traffic for system management purposes.

   • Usage may also be subject to security testing and monitoring.

   • If the University receives a credible report that a violation has occurred, or if, in the course of managing the service, discovers evidence of a violation, then the matter will be referred for investigation, University disciplinary action, and/or criminal prosecution.

   • Complaints that specific material violates the law or University policy should be reported to The Office of Cybersecurity:
     
     https://it.wisc.edu/reporting-an-incident-to-it-security/
     
     

IV.  Records Management

If you are employed by the University, you should be aware that any documents or recordings that you save in the UW-Madison Zoom may be subject to the Wisconsin Public Records Law. All documents and recordings created during a Zoom session must be managed and retained throughout their lifecycle according to approved University records schedules. For more information on the Wisconsin Public Records Law and Records Management requirements, please go to the following links: 

https://compliance.wisc.edu/public-records/

https://www.library.wisc.edu/archives/records-management/retention-disposition/general-records-schedules/