General Assignment (GA) Classroom Procedures Post-Publication

This page is a guide for campus curricular representatives who are responsible for building and maintaining the Schedule of Classes for their departments in the Student Information System (SIS). It details how to request and swap General Assignment classrooms using SIS and 25Live after the Schedule of Classes has been published.

Requests for a new GA classroom assignment must be initiated in SIS. After the Schedule of Classes is published, LYNX (the transactional interface between SIS and 25Live Pro) is always processing in the background and will capture changes made in SIS to facility ID, time, day, or requested room capacity. 

Requesting any GA Classroom

  • Enter "0000 GA RM" in the facility ID field in SIS.
  • Curricular Services will then assign a room based on the requested room characteristics, room capacity, and organization profile. 
    • A confirmation email will be sent when the new room is assigned.

Requesting a Specific GA Classroom

  • Curricular Reps should use 25Live Pro to view classroom availability. The Class Facility Usage page in SIS may also be used, but it will not reflect any special events or room blocks entered in 25Live Pro. 
  • Once a specific room is determined to be available, enter the facility ID in SIS. LYNX will capture this update and will make the assignment in 25Live Pro if the room is available.
    • A confirmation email will not be sent for these automatic assignments.
    • If the specific room is not available, Curricular Services will assign the best available room and send a confirmation email. 

Swapping Rooms

  • All parties involved in a room swap should update the facility IDs in SIS. 
  • Send an email to Curricular Services with these updates. LYNX may or may not process the entire swap successfully on its own, so it needs to be monitored carefully.

IMPORTANT: Because LYNX is attempting to sync 25Live Pro with SIS, when a room change is made, it will drop the old room and try to assign the new room. LYNX will remove the old room even if the new room is not available. This also happens when entering "0000 GA RM" since the old room is no longer displaying in SIS. Curricular Services cannot guarantee the old room assignment back if a new assignment is unable to be made. 

Keywords:General Assignment Rooms, Room assigning, post-publication, classrooms   Doc ID:110898
Owner:Kate K.Group:Office of the Registrar
Created:2021-05-19 08:52 CDTUpdated:2021-05-19 13:56 CDT
Sites:Office of the Registrar
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