Audience

• Entomology, Plant Pathology, and Forest & Wildlife faculty and academic staff; Hub staff

Overview

https://businessservices.wisc.edu/travel-reimbursement/

• Learn before traveling:
  • Make sure to read the UW travel policy.
  • Traveler training is available.
• Get authorized for driving:
  • You MUST be a UW-authorized driver if driving ANY vehicle for UW business.  Visit this page to learn more.
• Use CONCUR for booking:
  
  • You must book as much as possible through CONCUR(air, hotel, etc.).  Please screenshot and/or document if Concur cannot meet your needs.
• If the travel is international, make sure to read the special rules:
  • UW Business Services - Traveling to a Foreign Country
    • Airfare must be booked through the Concur online booking tool or directly with an agent at the University’s contracted travel agency.  It is recommended travelers contact a contracted travel agent for assistance with international reservations due to the complexity of international air travel. Use of a third party online travel booking site (e.g. Travelocity, Orbitz) or booking directly with an airline is prohibited.
    • When air travel is paid or reimbursed using federal sponsored funds (e.g. 144 funds), it is required to use US flag air carriers per the Fly America Act.  The Open Skies Agreement (described on the same page) provides a number of circumstances where foreign air carriers can be used.
  • UW International Safety and Security
    • Pre-travel Preparation
• Save your receipts!
  • You must have receipts for most purchases.  See the Receipt Requirements section of this page: https://businessservices.wisc.edu/travel-reimbursement/getting-reimbursed/
• Spell out acronyms:
  • Example: Society of American Foresters instead of SAF.
• Sales tax:
  • is non-reimbursable on purchases in Wisconsin and other Tax exempt states.

Quick Links

• Concur
• UW Travel Wise Portal
• Planning a Trip
• UW e-Reimbursement for Travelers
• Non-reimbursable expenses
• Foreign exchange rate site

Specific Topics

Conference Registration

Flights

Itineraries from Travel Inc.

Lodging

Meals

Official Functions

Using Vehicles for UW Business Travel

Questions

Please contact your department’s financial specialist.