Video Conferencing - How to Join a Hybrid Meeting from a Cisco Conferencing System

This document contains instructions for joining a hybrid meeting in a conference room equipped with a Cisco Conferencing System and touch panel.

In rooms equipped with a Cisco Conferencing System and touch panel, you can join meetings from the following services in addition to placing/receiving phone calls:

  • Zoom
  • Microsoft Teams
  • Cisco Webex
  • Google Meet

Check out Hybrid Conference Rooms for a complete list of conference rooms equipped with this technology


Joining a Meeting

Note: If you are joining the meeting from your laptop as well, be sure to mute your laptop's microphone and speakers or choose Don't Use/Connect Audio when joining the meeting to avoid echoes or feedback issues.

Zoom

If the room was added to the Zoom event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.

Tap Join to join the meeting.

Note: If the Zoom meeting has not yet been started by the host, you will need to enter your Zoom host key or wait for the meeting to start.

Join scheduled Zoom

Manually Join

  1. If the room was not added to the Zoom event, tap Join Zoom

  2. Option 1 - Invite the room in Zoom
    1. In Zoom, click Participants in the meeting controls
    2. Click Invite at the bottom of the participants panel
    3. Click the Room System tab
    4. Enter the "Pairing" code displayed on the TV/Projector
  3. Option 2 - Join with meeting information
    1. Open the Keypad and follow the prompts to enter the Zoom meeting ID and passcode if prompted

Microsoft Teams

If the room was added to the Microsoft Teams event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.

Tap Join to join the meeting.

Join Teams meeting

Manually Join

  1. If the room was not added to the Teams meeting, tap Join MS Teams
  2. Open the Keypad
  3. Get the Video Conference ID (NOT the Meeting ID or password) from the meeting invitation (ex. 123 456 789 0)
  4. Enter the Video Conference ID, then press Pound (#)

Cisco Webex

If the room was added to the Webex event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.

Tap Join to join the meeting.

Join Webex meeting

Manually Join

  1. To join a Webex meeting manually, tap Join Webex on the home screen:
  2. Enter the Meeting Number (access code) and tap Join

Google Meet

If the room was added to the Google Meet event, the meeting will appear on the touch panel 5 minutes before the scheduled start time.

Tap Join to join the meeting.

Join scheduled Google Meet

Manually Join

  1. To join a Google Meet meeting manually, choose Google Meet on the home screen:
  2. Enter the 10-digit Meeting Code and tap Join
    Note: the meeting code can be found in the meeting invitation

In-Call Settings

  • Layout: modify layout of call windows
    Call layout options
  • Selfview: toggle camera self view visibility, change position, access camera controls 
    Selfview options panel

  • Wireless Sharing: https://kb.wisc.edu/94365
  • Camera: choose from presets or manually change camera position 
  • Participants: view participants in meeting 




Keywords:videoconference videoconferencing videoconferences conference conferences video zoom zoom.us webex cisco ms microsoft teams team google meet room kit meeting rooms hybrid AV audio visual audiovisual   Doc ID:128781
Owner:Shawn T.Group:Cisco Webex
Created:2023-06-02 10:42 CDTUpdated:2023-06-02 11:07 CDT
Sites:Cisco Webex, DoIT Help Desk
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