UW-Madison Google Workspace - Preserve your data

This document explains various options for preserving your Google Apps data. The options available vary by application -- some suggestions work better than others for a particular app, so you should make sure to test the back up capabilities of the Google App you are working with. The information below is intended as a guideline, as features provided by Google are subject to change.

Note that any changes made to the files stored in the UW-Madison Google Workspace will not be reflected in the personal Google Account or in the downloaded data so these directions would have to be repeated each time a new change is made.

If you are looking to transfer data between UW-Madison Google Workspace accounts, see UW-Madison Google Workspace - Preserve organizational data.

General Resources

Google Takeout Transfer

Google Takeout Transfer allows you to transfer Google Drive documents that you own from your UW-Madison Google Workspace account to a personal Google account.

Google - Copy content from your school account to another account

Note: Make sure that you have enough storage available in your personal Google account prior to starting the transfer.

Google Takeout

Google Takeout allows you to export data from several different apps, including Google Drive, Google Contacts, and Google Calendar.

Google - How to download your Google data

Note: Google Takeout will only export data that you are the owner of. It will not export data that has been shared with you.

To export data that is shared with you, you will need to download files from the Shared with me folder in Google Drive.

Third-Party Tools

Third party tools like Backupify offer backup services specifically designed to back up data from Google Apps. Third party tools are not endorsed or supported by DoIT, so make sure to do your own research if you opt for a third party service.

Suggestions for specific apps

Keywordsgoogle apps docs googleapps drive back up backup data files deactivation transfer sites docs wisc preserve   Doc ID17244
OwnerChristina G.GroupUW Google Apps
Created2011-03-08 19:00:00Updated2024-05-22 14:20:13
SitesDoIT Help Desk, Google Apps
Feedback  3   0