UW-Madison Google Apps - Copy your Google Site to a different account

This article explains how to copy your Google Site from one Google Apps account to another:

For more information on the difference between a person Google account and a UW-Madison Google Apps account, click here.


Copy your Google Site from a personal Google account to a UW-Madison Google Apps account

If you created a Google Site in your personal Google account and would like it to be covered by the UW-Madison Google Apps Terms of Service, you may want to copy your site to your UW-Madison Google Apps account. However, keep in mind that your URL will change. For example:

  • If your current URL is:
    https://sites.google.com/site/bucky-badger
  • Your new URL in UW-Madison Google Apps will be:
    https://sites.google.com/a/wisc.edu/bucky-badger

To copy your site to your UW-Madison Google Apps account, follow the steps below:

  1. Log in to your personal Google account
  2. Open your Site
  3. Hit the Share button

    Share button

  4. You will see a list of everyone who currently has access to your site. Enter the email address associated with your UW-Madison Google Apps account in the text field under the Invite people heading

    Invite people

  5. Make sure to check the box next to Notify people via email

    Check notify people via email

  6. Select Is owner from the drop down menu, then hit Done

    Select Is owner

  7. You should now see your UW-Madison Google Apps email address listed as Is owner in the Who has access list

    Who has access list

  8. Next, log out of your personal Google account

    Sign out button

  9. Then log in to UW-Madison Google Apps with your NetID and password using the following URL:

    If you have multiple UW-Madison Google Apps accounts, select your desired account from the list provided.

    Select account

    If you only have one UW-Madison Google Apps account, you will be logged into your account automatically.

  10. Navigate to Sites

    Select Sites

  11. You should have received an email notification in the account you shared with. Click on the link in this email

    Screenshot of email notification

  12. The link will take you to your site, where you will see editing options. Verify that you are logged in with your UW-Madison Google Apps account

    Screenshot of menu in the upper right-hand corner of the screen

    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from with your UW-Madison Google Apps account before clicking the link

  13. From the More menu, select Manage

    More menu

  14. Then select Copy this Site from the menu at center

    Copy this Site button

  15. Enter your Site name and Site location. Then select your desired settings and hit Copy.

    Enter Site name and location

  16. A copy of your site should now be hosted within UW-Madison Google Apps, at the URL specified in the previous step.

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Copy your Google Site from a UW-Madison Google Apps account to a personal Google account

If you created a Google Site in UW-Madison Google Apps and you are leaving the University, the best way to retain access to your Site is to copy it to a personal Google account.

  • If you are using your WiscMail account (e.g., bbadger@wisc.edu) to log in to UW-Madison Google Apps, you will lose access to your UW-Madison Google Apps account once your NetID has been deactivated. Please see the following for more information: Document 15243 is unavailable at this time.
  • If you are using a WiscMail Plus account (e.g., joe_user@dept.wisc.edu) to log in to UW-Madison Google Apps, whether or not your account continues to be active will be based on departmental policy. Contact your WiscMail Plus domain administrator for more information. If you don't know who your WiscMail Plus domain administrator is, you can find out by contacting the DoIT Help Desk.

Your URL will change when you copy your site to your personal Google account.
  • If your current URL is:
    https://sites.google.com/a/wisc.edu/bucky-badger
  • Your new URL in UW-Madison Google Apps will be:
    https://sites.google.com/site/bucky-badger

  • Keep in mind that you may not be able to get the same URL extension you had in UW-Madison Google Apps after you copy your Site to your personal Google account, due to the much greater number Sites in Google's public space.
To transfer ownership of your site to your personal Google account, follow the steps below:

  1. Log in to UW-Madison Google Apps with your NetID and password using the following URL:

  2. If you have multiple UW-Madison Google Apps accounts, select your desired account from the list provided.

    Select account

    If you only have one UW-Madison Google Apps account, you will be logged into your account automatically.

  3. Open your Site
  4. Hit the Share button

    Share button

  5. You will see a list of everyone who currently has access to your site. Enter your Gmail address in the text field under the Invite people heading

    Screenshot of invite people text field

  6. Make sure to check the box next to Notify people via email

    Check Notify people via email

  7. Select Is owner from the drop down menu, then hit Done

    Access level dropdown menu

  8. You should now see your Gmail address listed as Is owner in the Who has access list

    Who has access list

  9. Next, log out of your UW-Madison Google Apps account

    Sign out button

  10. Then log in to your personal Google account

  11. Next, navigate to Sites

    • From the menu at the top of your screen, select More
    • Then, select Even more from the drop down menu
    • Select Sites from within the Home & Office section

  12. From Sites, navigate to Gmail
  13. You should have received an email notification that a Site was shared with you. Click on the link in this email

    Screenshot of email notification

  14. The link will take you to your site, where you will see editing options.

    Editing options in the upper right-hand corner of the screen

    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from with your personal Google account before clicking the link

  15. From the More menu, select Manage

    More menu

  16. Then select Copy this Site from the menu at center

    Copy this Site button

  17. Enter your Site name and Site location. Then select your desired settings and hit Copy.

    Enter Site name and location

  18. A copy of your site should now be hosted within UW-Madison Google Apps, at the URL specified in the previous step.

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Copy your Google Site from one UW-Madison Google Apps account to another UW-Madison Google Apps account

If you create a Google Site with your UW-Madison Google Apps account, there are several reasons you may want to copy your site to a different UW-Madison Google Apps accounts.

  • If you have two UW-Madison Google Apps accounts -- for example, a WiscMail account (bbadger@wisc.edu) and a WiscMail Plus account (bucky.badger@doit.wisc.edu) -- you may want to move the Site to your other account.
  • If you are leaving the University, but members of your work group want to continue using the Site, you may want to copy the Site to a UW-Madison Google Apps account that belongs to someone else in your group.
  • If you created a Site using a UW-Madison Google Apps account that was associated with a departmental account (bucky.badger@doit.wisc.edu) and you are moving to a different department, you may want to copy your Site to a UW-Madison Google Apps account that is associated with your new department (bucky.badger@library.wisc.edu).

Keep in mind that your URL will always change when you copy your Site to a new account, regardless of whether that account is in the same domain.

To copy your site from one UW-Madison Google Apps account (Account A, bbadger@wisc.edu) to another UW-Madison Google Apps account (Account B, bucky.badger@doit.wisc.edu), follow the steps below:

  1. Log in to UW-Madison Google Apps with Account A
  2. Open your Site
  3. Hit the Share button

    Share button

  4. You will see a list of everyone who currently has access to your site. Enter the email address associated with Account B in the text field under the Invite people heading

    Invite people text field

  5. Make sure to check the box next to Notify people via email

    Check box for Notify people via email setting

  6. Select Is owner from the drop down menu, then hit Share & save

    Access level dropdown menu

  7. You should now see Account B listed as Is owner in the Who has access list

    Who has access list

  8. Next, log out of Account A

    Sign out button

  9. Then log in to Account B

  10. Navigate to Sites

    Navigate to Sites

  11. You should have received an email notification in Account B. Click on the link in this email

    Screenshot of email notification

  12. The link will take you to your site, where you will see editing options. Verify that you are logged in with Account B

    Screenshot of menu in the upper right-hand corner of the screen

    Note: If you don't see edit options when you open your site, verify that you navigated to Sites from Account B before clicking the link

  13. From the More menu, select Manage

    Screenshot of the More dropdown menu

  14. Then select Copy this Site from the menu at center

    Copy this Site button

  15. Enter your Site name and Site location. Then select your desired settings and hit Copy.

    Enter Site name and location

  16. A copy of your Site should now be owned by Account B, at the URL specified in the previous step.

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See Also:




Keywords:exporting content docs google uw madison documents sites apps drive transferring personal accounts websites webpages moving wisc   Doc ID:27396
Owner:Christina G.Group:Google Apps
Created:2012-11-16 11:49 CDTUpdated:2016-04-25 16:14 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps, Systems & Network Control Center
Feedback:  4   3