ECMS - Perceptive Content Fundamentals - Content Viewer - Email, Zoom and Properties
Perceptive Content Viewer
Content Viewer is a robust tool that controls all aspects of viewing scanned documents. The Content Viewer is the primary user interface within Perceptive Content.
This overview introduces you to E-mail, Zoom, and Properties regions of the Content Viewer.
The e-mail function within Perceptive Content enables users to e-mail documents as attachments or links (this requires the appropriate e-mail configuration). To e-mail Content documents, you must have a MAPI-compliant e-mail client installed and configured on your computer (for example, Outlook or Eudora).
There are three methods for emailing documents from within the Content Viewer:
- Content Link: An Content Link is similar to a shortcut, or pointer file; it contains all of the information needed by Content to retrieve a document and display it inside the Content Viewer. However, the recipient of an Content Link must have the Content Client installed on their computer. Additionally, they must have access to the same Content Server.
- Perceptive Experience Link: When viewing a document in Perceptive Experience users can select Send Email. This is a URL that is sent to a user in the body of an e-mail. The receiver can then click on the link to access the online document in Perceptive Experience. Once the link is clicked in the email, the user is required to provide a user name and password before the document can be viewed in Perceptive Experience.
- Attachments: The more traditional method of sending an Content document is to e-mail the document as an e-mail attachment. This enables you to send documents to non-Content users, or users who are working out of the office environment.
There are times when you may need to closely inspect regions of a document. For example, suppose you want to view the number of allowances on an employee's W-4 in the bottom right corner of a document. Instead of manually zooming to that region (by mouse, icon, or scrolling), Content Viewer enables you to set one or more specific views, or zoom regions. This setting is helpful to users who must view specific areas ofa document many times in their workday.
By clicking on the Properties icon in the Content Viewer toolbar, users can see a detailed listing of information about the document, such as Document ID, creation and modification information, document keys, and file type as well as Project information and Version History.