Kaltura - Using "Kaltura Gallery" course media galleries and analytics in Canvas

This document shows instructors how to use Kaltura course media galleries in Canvas. It also describes how to use the media gallery feature to get course level analytics on embedded media in a Canvas course.

The Kaltura media gallery is a shared repository of media for a course in Canvas that is visible to all instructors and students within the course. Both instructors and students can contribute media to a Kaltura media gallery. The use of Kaltura media galleries in Canvas is a more advanced topic. We recommend that instructors use course media galleries and the workflow to embed media from course media galleries if the instructor wants to look at aggregated course analytics on how students are viewing and accessing media, or if they would like students to contribute media to it. It may be helpful to have local instructional technologist support to go through these steps.

A screenshot of a "Kaltura Gallery" - Kaltura media gallery in a Canvas course. Two playlists are visible under the "Home" tab: "Student Presentations" and "Week 1 Videos".

We don't generally recommend that instructors use this as the primary method of sharing media with your students because it can look like a large repository of media students may browse or access without context - especially if additional work isn't done to organize the media into playlists. We generally recommend instructors embed media in Canvas Pages and then organize those pages within Canvas Modules as described in Canvas - How to upload and embed a video in Canvas using Kaltura Media (UW-Madison) . To use the various aspects of a Kaltura media gallery in your Canvas course:

Note that any individual Kaltura media item can be added to a maximum of 32 categories. A Kaltura course media gallery counts as a category.

1. Enable the "Kaltura Gallery" in Canvas

The "Kaltura Gallery" Canvas course navigation item (also known fully as a Kaltura course media gallery) is disabled by default. To enable a Kaltura course media gallery in Canvas:

  1. From your Canvas course click the Settings course navigation item.
  2. Click the Navigation tab.
  3. Scroll until you find the Kaltura Gallery menu option. Click the three dot kabob menu and click on Enable:
    A screenshot showing a detail of the Canvas Settings Navigation tab. The user has clicked on the three dot kabob menu. The cursor hovers over "Enable" which is outlined in orange to help point it out.
  4. Click the Save button near the bottom of the screen.
  5. Kaltura Gallery should appear in your Canvas course navigation.

More information on enabling and disabling Canvas course navigation options is described in Instructure's guide How do I manage Course Navigation links?

2. Add media to your Kaltura course media gallery

Before you can embed media into your Canvas course from a course media gallery you first need to add media to the course media gallery.
  1. Click your Canvas course's Kaltura Gallery menu option.
  2. The Media Gallery screen will display. If you're not on the Media tab, click it.
  3. Click either the + button or the + Add to Channel button depending on the size of your browser window.
  4. The Add Media screen will display. Search for or scroll until you find the media item(s) you want to add to your media gallery. Click the checkbox to the left of the media item(s) you want to add to your course media gallery:
    A screenshot showing the "Add Media" screen. The user has clicked the checkbox to the left of a media item which is outlined in orange to point it out.
  5. Click the Publish button in the upper right.
  6. The course Media Gallery screen will display with your newly added media files.

3. Embed media in your Canvas course from the media gallery

We do not recommend that instructors simply link or refer students to view media in the media gallery itself. Instead we recommend embedding media in Canvas pages and then organized in a module. This way students know exactly what video they are supposed to watch when. Embedding media from your course media gallery in your Canvas course is very similar to how an instructor normally embeds media in a Canvas course with one important change.

  1. In your Canvas course, go to the Canvas page, discussion post, or quiz discussion you want to embed Kaltura media in. Click Edit.
  2. Move your cursor to the point in your Canvas item where you want to insert Kaltura media.
  3. Click the blue V icon to view the More External Tools menu. Select Embed Kaltura Media from the drop-down list:
    A screenshot showing the Canvas rich content editor (RCE). The user has clicked on the "More External Tools" icon which looks like a down arrow to expand the drop-down menu. The cursor is over "Embed Kaltura Media" which is outlined in orange to help point it out.
  4. A Kaltura Media window will open. This is where the workflow changes from regular embedding of Kaltura Media. Click on Media Galleries at the top and search for or select the course media gallery that you want to embed a media item from:
    A screenshot showing the user having clicked on "Media Galleries" and then searched on "sandbox". The user has selected "Sandbox 11 - Kaltura DEMO 1" course.
    If the course media gallery that you want to use is not listed, check to see if that course is published. It needs to be published to display here. If you do need to publish your course, it will take 15-30 minutes before it will display as an option.
  5. After you have selected the course media gallery you want to embed media from the Kaltura Gallery screen will display media from that channel.
  6. Scroll to or search for the media you want to embed. Click the </> Embed button next the media you want to embed:
    A screenshot showing an example video displayed in the "Kaltura Media" window. The pointer is over the "</> Embed" button which is outlined in orange to help point it out.
    Optional: If you would like to customize how your media is embedded in Canvas, instead of clicking the </> Embed button, click the gear button. More information on the options available with the gear button are outlined in Canvas - How to upload and embed a video in Canvas using Kaltura Media (UW-Madison) .
  7. The video will show up on your Canvas page. You can continue to edit the page and add text if you'd like. Once you're done click the Save button.
  8. Canvas will display your page with your embedded Kaltura video.

4. Accessing Kaltura course media gallery analytics

Once you have embedded Kaltura media gallery items into your course and students have started viewing the material you can access the course analytics. To access the course media gallery analytics:

  1. Click the Kaltura Gallery Canvas course menu option.
  2. Click the Media Gallery Channel Actions button in the upper right and select Analytics:
    A screenshot showing the user in the Canvas course Kaltura Gallery / Media Gallery. The user has clicked the actions menu which looks like three dashes to open the drop-down menu. The cursor is on "Analytics" which is outlined in orange to help point it out.
  3. You'll see a screen with four course media gallery analytics tabs.
    1. Dashboard: The dashboard provides a summer of total number of media entries in the gallery, the number of entries that have been viewed, and how many plays they've gotten. It also shows most popular media, top engaged users, and top contributors. You can mouse over many items to get an explanation for the metric you're seeing.
    2. Media: The media tab provides a table of the media items, who contributed what, the number of plays in the channel, total plays, a visual line of the trend, total view time, average view time, average drop-off, and duration of the media entry. Each entry can also be expanded with the black arrow on the left to show additional information about each student's maximum play-through for that media entry. There are buttons to both download a CSV or load a printable version.
    3. Engagement: The engagement tab is more student-centric and shows a each user (or student), the number of unique media entries they've accessed, watched, a visual representation of the trend of views, their total view time, average view time, average drop-off, how many times they've loaded a page with an entry and how many times they've played the entries. Each user can be expanded with the black arrow on the left to show additional information about each entry the user has loaded and their view drop-off. There are buttons to both download a CSV or load a printable version.
    4. Contribution: The contribution tab shows information on who contributed what to the media gallery. It may be empty if you import media gallery items from a previous media gallery. There are buttons to both download a CSV or load a printable version.
  4. Each tab can be filtered by the drop-down at the right to only show data from the last 7 days, the last 30 days, the last 120 days, the last 365 days, or a custom filter.

Importing Kaltura course media galleries in Canvas

Normally when a course is taught again, the instructor can use Canvas's Import Course Content function to import material from a previously taught Canvas course as described in Instructure's Guide How do I copy content from another Canvas course using the Course Import tool. This function does not import course media galleries from previously taught courses. Currently users can only import media galleries from previous Canvas courses in which they had a principal instructor or teacher role as described in Kaltura - Known Issue - "Kaltura Gallery" course media gallery import only shows Canvas courses in which the user has the Canvas role of "Teacher" or "Principal Instructor" . To import Kaltura course media galleries into a new Canvas course:

  1. Make sure the Kaltura Gallery course menu item is activated as outlined above in Enable the Kaltura course media gallery in Canvas.
  2. Click the Kaltura Gallery Canvas course menu option. The Media Gallery screen will display.
  3. Click the Media Gallery Channel Actions button in the upper right and select Import:
    A screenshot showing the Kaltura Media Gallery "Channel Actions" button. It has been clicked on and the cursor hovers over the "Import" option which is outlined in orange.
  4. The Select the media gallery you want to import entries from window will open. Select the radio button of the course media gallery you want to import and click Import:
    A screenshot of the "Select the channel you want to import entries from" window. Two Canvas Kaltura course media galleries (also known as channels) are selectable: "Sandbox 1 - MAIN", and "Sandbox 3 - Kaltura". A (1) is over the channels because you have to select the channel first followed by the (2) over the "Import" button.
  5. You may see a message about media importing to your current media gallery. Once completed you'll see a message at the top of the screen that says "Importing completed successfully. To refresh the page and view the imported entries, click here." Click on the link to refresh the media gallery or click on the Kaltura Gallery course menu option to refresh the course media gallery. You should see the imported entries.




Keywords:kaltura, course, media, gallery, analytics, data, information, usage, video, audio, Canvas,advanced, learning, media, "kaltura gallery"   Doc ID:92682
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2019-06-25 08:32 CDTUpdated:2020-05-28 13:49 CDT
Sites:DoIT Help Desk, Learn@UW-Madison
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