Salary rate computed on a twelve-month, annual basis.

Professional and administrative personnel with 1) Duties that are exempt from the overtime provisions of the Fair Labor Standards Act (FLSA); and 2) Perform work that is primarily associated with higher education institutions or their administration.

1. Academic Staff are respected professionals who hold positions in virtually every unit on campus. These positions are either unique to higher education and/or provide direct support for academic programming and/or develop and implement policies at UW-Madison. The academic staff contribute daily to the quality and reputation of a University recognized and respected around the world. Learn more. 

Academic Staff: a professional and administrative employee other than faculty with duties and types of appointments that are primarily associated with higher education institutions or their administration.  Each academic staff has a principal role related to research, teaching, outreach, student services, information technology, libraries, communications, clinical/health services, or other responsibilities. 

The process of combining multiple accounts into a single account during the transition to Office 365.

An organization's administrative point of contact, responsible for assigning staff time to the Office 365 transition. Communicates with the Office 365 Team and their organization's leadership.

A leadership role such as dean or associate dean that falls into the employee category of Limited. A Limited appointee serves at the discretion of the appointing authority.

at right angles to the direction of the paper grain; opposite of paper grain direction

In Microsoft 365, an alternate address is any email address associated with a NetID@wisc.edu, service account (something@domain.wisc.edu), or Microsoft Group account (something@office365.wisc.edu). An account may have any number of email addresses associated with it. A message destined to any of the alternate addresses will be delivered to the main mailbox on the account.

In Perceptive Content imaging software, annotations are used to mark up and add comments to a document without affecting the original image. Annotations enable you to select, add notes to, or even block out parts of a document. The file types that support annotations are: TIFF (.tif), JPEG (.jpg), Bitmap (.bmp), GIF (.gif), and PNG (.png).

This is a state in ARROW.  Studies in the Approved with Administrative Hold state have been reviewed and approved by the IRB; however, additional administrative documentation is required before final approval is granted (e.g. submission of a Certificate of Confidentiality). 

Academic Staff Policies and Procedures.  For more information, visit the Secretary of Academic Staff website: http://acstaff.wisc.edu/resources/policies-and-procedures

1. ASSA (Academic Support Service Agreement) is any instructional or professional consulting service, provided by an individual or company that is unique (sole source) and is specifically related to the University's mission of education, research, or public service. This document is completed by UW Purchasing. Payment to an EPD speaker with an ASSA cannot be completed until the ASSA is fully executed by UW Purchasing. An ASSA is required if the speaker is being paid more than $5,000 over a 12 month period of time.

This is a state in ARROW. Studies in this state have been assigned to an upcoming meeting by either the IRB staff reviewer or the IRB submission manager.  In this state, the IRB staff reviewer can record the IRB meeting decision and draft meeting minutes.

1. Asynchronous learning is a student-centered teaching method that uses online learning resources to facilitate instruction that is not being delivered in person or in real time.  Discussion forums and recorded lectures are examples of asynchronous components in an online course.
   

A KB user who may edit documents. Authors may or may not be able to publish documents and all follow their KB Group's agreed upon document workflow.

Exchange Autodiscover is a web service that helps Microsoft Exchange administrators configure user profile settings for clients running Outlook Enterprise/Subscription/2019/2016. It allows users to easily configure their email client knowing only their email address and password.

This is a state in ARROW.  Studies in this state have undergone IRB review, a meeting decision has been recorded and the IRB staff can draft correspondence for the study team. 

This is a state in ARROW.  Studies in this state have been triaged by the IRB and determined to require scientific review.  In this state, the Scientific Review Committee (e.g. CTRC PIR, SRC, PRMC) will review the study and indicate the outcome of their review.   

A salary increase (may be temporary or permanent).

Documents are scanned in batches which are placed into the batches view of Perceptive Content. Once in the batches view, the batches undergo processing which includes separation into individual documents and quality assurance.

extension of the printed image that extends beyond the trim marks so the finished product does not have a white border after final trims are taken; standard bleed is 1/8 inch on all sides

University Staff titles that are in pay schedule 03 (e.g., custodian, food service assistant, food retail/catering leader and food production assistant) and in multiple-shift environments (e.g., first shift, second shift and third shift).

The reallocation or termination of resources by a university management decision that may result in staffing reductions in a program or operational area.

A tool integrated into the Imaging Service that can be used to run reports against data; often used to check user/group permissions.

Salary rate computed on a nine-month, academic year basis.

1. Canvas/EdTech Support (Online Support) offers support for Canvas, Web Conferencing software (Zoom), screen-casting software, Box used in online courses, CAE Software Troubleshooting, Campus Software Library troubleshooting outside of departmental desktop support.

Committee on Academic Staff Issues; these committees have been established in each school and college to advise Deans on policies and procedures, promotional opportunities, participation in department governance, and performance recognition for academic staff.

Is a feature in Outlook and Outlook on the web that allows you to assign a keyword or phrase (and color) to help you keep track of items/events. Using this feature you can easily find, sort, filter, or group different items/events that are located across your different folders/calendars.

This is an activity in ARROW that allows the IRB staff reviewer to certify that an application does not constitute human subjects research.  This activity occurs in the Pre-review state.

This is a state in ARROW.  Studies in this state have undergone scientific review and changes were requested by the scientific review committee.  In this state, the study team can either 1) respond to the committee request so that it returns to the Awaiting Scientific Review state for additional review, or 2) withdraw the application. 

110% of the Federal poverty rate for a family of four.

A hiring process that incorporates merit selection principles including objective criteria to evaluate job applicants and make hiring decisions.

This is a state in ARROW.  Studies in this state have been closed by the IRB after the investigator has submitted a study completion report. 

Services made available to users on demand via the Internet from a cloud computing provider's servers as opposed to being provided from a company's own on-premises servers. Cloud services are designed to provide easy, scalable access to applications, resources and services, and are fully managed by a cloud services provider.

Collaboration Space is a type of notebook in Office 365's Class Notebook app. It is a notebook for all students and the teacher in the class to share, organize, and collaborate.

Paid time off the job which is earned and accrued by an employee instead of immediate cash payment for overtime. Compensatory time may be used instead of vacation balance.

When a temporary employee works two or more TE appointments at the same time.

When a temporary employee works two or more TE appointments back-to-back.

This is an activity in ARROW that allows the IRB staff reviewer to document nature of the consult and any relevant information about the outcome of the consult.

A contact group/list is a personal group which is stored in your Contacts folder and can contain entries from your personal Contacts and from the Global Address List (GAL).

Employment in a leave-earning position within the University of Wisconsin System or the State of Wisconsin that has not experienced a break in service longer than the reinstatement period for the applicable employment category. Continuous employment will be counted in determining an employee’s length of continuous service.

All the time in a position with a State of Wisconsin agency as defined in Wis. Admin. Code § ER 18.01(3) or with the UW System in a position with an expectation for continued service, adjusted for any breaks in service. Continuous service at the University of Wisconsin System does not include time served in positions that are ineligible for leave per UW–Madison Campus-wide Operational Policy: Sick Leave.

This is an activity in ARROW that allows the PI or POC to copy a reportable event application to another study.  For example, if a reportable event affects several studies open by the PI, the PI only needs to fill out the RE application one time and then copy it to the other affected studies.

This is an activity in ARROW that allows the IRB floater to confirm that correspondence they've drafted is ready for review by the IRB staff reviewer.

1. The Course Number is another way of referring to an Instance Number [KB Instance Number], or an unique identifier that refers to a specific offering of a course.

• The Course Planning Group (CPG) is a cross functional team within Education Support Services (ESS) which offers support in professional development course instruction and logistical coordination.

A UW–Madison employee who is a skilled journeyman Crafts Worker, including apprentices and helpers. The classification does not include employees who are not in direct line of progression in the craft.

Position that supervises Crafts Workers.

The amount of service an employee is granted under the Wisconsin Retirement System based on the number of hours worked in a year and the employee’s WRS employment category.

printed lines showing where to trim a printed sheet

Cascading Style Sheets

Additional fields that can be used to describe a document. Custom properties are associated with Doctypes. The number of custom properties is not limited.

print ready copy

a quality control device to measure the density of printing ink

the degree of color or darkness of an image or photograph

This is an activity in ARROW in which the IRB submission manager can deny a study team's request to reactivate a submission that was previously withdrawn by the IRB (e.g. due to lack of submission of a continuing review for a study that has an expired IRB approval).  Execution of this activity will result in email notification to the study team that the request to reactivate has been denied and the study team will need to start the submission process over.

This is an activity in ARROW in which the IRB submission manager can deny a study team's request to reopen a submission that was reported by the study team as completed or is in the closed state. 

1. A Distance Degree is an Online Masters Degree. For a complete listing of degrees, visit https://epd.wisc.edu/online-degrees/

A UW–Madison college, school or equivalent organizational unit.

Values set that define and describe a document. There are seven for campus’ implementation of ImageNow: Drawer, Doctype, and five optionable/customizable keys. Discrete documents cannot have the same value for all of the key(s) otherwise they will be considered the same document and effectively merged.

printing on both the front and back side of a sheet

double sided

Enterprise Content Management Service. Another name for the DoIT service which makes Perceptive Content available to the UW-Madison campus. Former product name was ImageNow, or "Imaging".

An email address identifies the account that messages should be delivered (e.g., bbadger@wisc.edu). An account can have multiple email addresses. Each account in Microsoft 365 has only one primary address, but an account can have multiple alternate addresses. An account will accept email for any email address on the account.

1. Emeritus Staff The status of Emeritus/Emerita is an honorary title conferred upon individuals who have had permanent employment at UW-Madison, are 55 years of age or older, and have completed a minimum of ten years of distinguished service. 

All employees of UW–Madison (including University Staff). Prior to July 1 2015, classified employees were under the provisions of Wis. Stat. Chapter 230 and were still limited to the $12,000 statutory cap.

1. EPD Academic Staff Committee This committee assists department academic staff with information about academic staff governance and promotions. They are also connected with the college-wide CASI: Committee on Academic Staff Issues which advises the College of Engineering dean on academic staff policy and procedure formulation, review and development, in compliance with campus policies and procedures.

Exchange ActiveSync (also known as EAS) is a communications protocol designed for the synchronization of email, contacts, calendar, tasks, and notes from a messaging server to a smartphone or other mobile devices. The protocol also provides mobile device management and policy controls.

Staff who are not subject to the overtime pay or compensatory time off provisions of federal and state wage laws.

An approved salary range that is greater than the assigned range for the title. An ESR is associated with one of the following 1) An incumbent position, 2) A title (e.g., clinical anesthetist), or 3) A portion of a title series (e.g., nurse practitioners, within the clinical nurse specialist series).

A federal law that establishes labor standards for public and private sector employees. It is enforced by the Wage and Hour Division of the U.S. Department of Labor.

A Financial Conflict of Interest (FCOI) is a significant financial interest in an entity that could directly and significantly affect the design, conduct, or reporting of federally-funded or human subjects research.

fold/collate/stitch – the process of saddle stitching a booklet

cut to the edge

Free/busy is a determination of whether there is a calendar event in a given time slot. Free designates time slots without events and busy designates time slots that are taken up in a person's calendar. Any account within Microsoft 365 will have the ability to view free/busy information against any other Office 365 account. Note: an event can be set to show as busy or free.

Full mailbox permissions can be assigned between any two accounts within UW-Madison's Microsoft 365 environment.

* To send emails, you will either need 'send as' or 'send on-behalf' of permissions.

See how to manage full mailbox permissions for an account for further details.

The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources, excluding those that are hidden. Office 365 uses the Global Address List to supply email addresses when you are composing a message or inviting individuals to meetings.

shiny, reflective, smooth finish on paper or laminate

metal fingers on a printing press that hold the paper as it passes through the press; the image is registered in relation to the gripper.  Similar to a sideguide.

Paid bi-weekly for hours worked per pay period in calendar year.

The Hide/Show Errors link appears at the top of each application form. This link checks the submission for any required questions that are not answered.

A person who is responsible for ensuring the recruitment, assessment and selection process for a particular vacancy is completed in accordance with established policies. A supervisor, unit human resource (HR) representative, or designee may serve as the hiring administrator and delegate different aspects of the search process. The hiring administrator continues to be responsible for the process, regardless of delegation.

This is a state in ARROW.  Studies in this state cannot be scheduled for an IRB meeting until the Ancillary Committee Review decision has been entered into the system.

This is a state in ARROW.  In this state, continuing and change applications are being held until a reportable event has been submitted by the study team.  Once the reportable event has been submitted, the continuing or change will transition back to the pre-review state.

All time during which an employee is required or permitted to work, or to wait for work, when the employee is unable to use the working or waiting time effectively for his or her own purpose.

1. Human Resources handles payroll, benefits, payroll funding information, recruiting, reclassifications and promotions, retirements, emeritus appointments, HR concerns.

For information on human subjects research, please see the Institutional Review Board's website.

the arrangement of pages on a press sheet; or, the arrangement of fields on a document

putting an image on paper

• The Industrial Refrigeration Consortium (IRC) is a collaborative effort between the University of Wisconsin-Madison and industry. They work to improve the safety, efficiency, and productivity of industrial refrigeration systems and technologies, realizing this goal by conducting applied research, delivering knowledge transfer, and providing technical assistance. Although efforts are focused on industrial refrigeration systems that utilize anhydrous ammonia, they also work with systems that use other refrigerants.
  
  The IRC offers a unique combination of complementary resources that include academic qualifications, technical expertise, and practical experience. They provide objective information that is not biased by an affiliation with any particular organization.

1. Instance Number, which can be viewed in ET, is a unique ET Number assigned to a unique offering of a course being held over specific dates in a specific location. See also: Program Number [KB Program Number]
   

Institutional Responsibilities are an investigator's professional duties on behalf of the UW-Madison, which may include; research, research consultation, instruction, professional practice, extension/outreach, administrative activities and institutional committee memberships.

1. InterPro Customer Service is responsible for handling emails from customers.

This is a state in ARROW.  Studies in this state will undergo administrative review by the IRB submission manager in order to determine appropriate IRB and staff reviewer assignment.  In this state, the IRB submission manager can also send administrative issues to the study team. 

This is an activity in ARROW that allows the IRB staff reviewer to close a study in the approved state once the study team has submitted a study completion report.

This is a state in ARROW.  Studies in this state were previously reviewed by the IRB and modifications were requested.  The response from the study team requires review by the IRB to determine whether the study team has adequately addressed the IRB's requests.  In this state, the IRB staff reviewer can send the modification response to an IRB member or schedule it for review at a full meeting.

A derivative of Visual Basic and Java; proprietary scripting language of Perceptive Software that automates business logic. Used in workflow queues.

A Department ID is the sequence of numbers that identifies a specific campus department, program, or entity. Historically, the Department ID was known as a "UDDS," which stands for "Unit, Division, Department, Subdepartment." This term is still in use in some resources, so we are including it in this glossary listing.

In more practical terms, a Department ID/UDDS is the unique combination of letters and numbers that identify the division, department, and possibly subdepartment, associated with a particular personnel, research, financial, or other activity or transaction.

EXAMPLE:  The full Department ID for a particular Letters & Science Department would be written as : 48XXXX.

"48" stands for "College of Letters & Science"

"XXXX" are the four numbers that identify the specific department, program, project, or other administrative entity.

A list of Letters & Science Department ID/UDDS numbers can be found at:

UW Madison Coding Information Dept ID

Click on the link and you will be directed to the Accounting Services web site.  Click on the Coding link on the left side of the screen.  Click on the Organization/Dept ID.  When the excel list opens click on A48 to find a list of all Letters & Science Departments and descriptions. 

UDDS Look Up Tool

The official lists of majors, certificates, and degrees offered in Letters & Science are available on-line:

• The Guide provides a comprehensive list of undergraduate majors, special degree programs, certificates, and concentrations organized by the respective school or college that offers the academic program.
• The Guide also provides a comprehensive list of graduate degrees, minors, and certificates. The information is organized alphabetically for all university programs.

The period starting with the effective date of the layoff and ending with the revocation of the employee’s mandatory placement rights or upon reemployment at UW–Madison.

1. The Leadership Team provides necessary support to enable the efficient execution of InterPro's overall operation.  The Leadership Team functions to ensure strong lines of communication between each sub-unit, encouraging alignment to InterPro's mission, pursuit of its vision, and overall effectiveness of execution.

1. The Learning Design and Technologies (LDT) team provides effective support, consultation, strategic planning, and leadership in all current and emerging areas of teaching, learning, and technologies. Their work supports faculty, staff and students, and includes all phases of instructional design, development, and evaluation.
   
   They are dedicated to providing high quality learning experiences; empowering stakeholders with effective best practices, technologies, support and consultation; building constructive partnerships with UW-Madison campus units; and sustaining a strong record of scholarly activity through research and conferences in order to stay informed of emerging areas that drive educational innovation.

A special type of application plan that can interface with Windows programs outside of Perceptive Content and pull information from them. The information can then be mapped to document keys.

1. A learning management system (LMS) is a software application or Web-based technology used to plan, implement, and assess a specific learning process. Typically, a learning management system provides an instructor with a way to create and deliver content, monitor student participation, and assess student performance.

1. The Local Technical Assistance Program (LTAP) provides state and local municipalities with the resources and training required to manage their road systems. Training — from government and industry experts, engineering consultants, contractors, and highway and enforcement agency representatives — includes one-day workshops in several different locations around the state. Resources include videos, and online and printed manuals, bulletins, and Crossroads articles.
   
   The UW-LTAP is part of the National Local Technical Assistance Program Association (NLTAPA), as Wisconsin's LTAP center.
   

A one-time payment to an employee that does not increase the employee's salary.

A major component of Perceptive Content that allows users with appropriate permissions to manage many aspects of Perceptive Content including drawers, doctypes, application plans, etc.

Where your boss plays Mine Sweeper™.

1. Marketing Message is content within promotional material that is designed to inform the reader about what to expect and why they should attend a course. Examples of Marketing Message content include: target audience, attending benefits, course content, and testimonials. It is often reviewed and updated with input from both the Program Director and/or Program Associate and the EPD Marketing team. It does not include administrative/logistical information.

dull paper, ink, or laminate finish

Office 365 is a cloud-based service provided by Microsoft. To see what features are available in UW-Madison's implementation, check here: Microsoft 365 - What features are included in Microsoft 365?

Located at 365transition.wisc.edu, the Office 365 Transition Website is the first stop for those who are interested to know more about the transition. It provides general info on everything from the project history and the business case to the Office 365 Team roster and announcements to campus.

Office 365 Video is an intranet website portal where people can post and view videos. It's a streaming video service that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.

This is a state in ARROW.  Studies in this state have gone to an IRB meeting and IRB modifications have been sent to the study team.  Study teams must submit a response to the modifications before the study can move on from this state.

Income with no work requirement; related to a non-service appointment (e.g. Fellow, Scholar, Trainee). Payment of the funds is not dependent on work or service to the university performed by the recipient.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

An employee who is responsible for supervising two or more FTEs but is not exempt from the overtime provisions of the Fair Labor Standards Act, as indicated in the employee’s position description.

Work that is infrequent, irregular or occurring in scattered instances, even when it recurs seasonally. However, work that recurs every other week is not occasional or sporadic.

Typically, when you use a Microsoft Exchange Server account (Office 365 account), your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Office 365 (Exchange) computer may not be possible or wanted. The .ost file is synchronized with the Office 365 (Exchange) computer when a connection is available.

term for uncoated paper

using an intermediate surface to transfer ink. This also occurs when images of freshly printed sheets transfer images to each other.

OneDrive for Business is Office 365's file hosting service. It allows users to upload and sync files to a cloud storage and then access them from a web browser or their local device.

The OneNote Class Notebook is an Office 365 app that helps instructors set up OneNote in their class. This app will create a class notebook, which includes three types of sub-notebooks: Student Notebooks, Content Library, and Collaboration Space.

An outside activity represents a relationship with an entity outside of the UW-Madison which, for the purposes of Conflict of Interest, may overlap with an individual's institutional responsibilities.  An outside activity may involve compensation, leadership, ownership or equity interest in an external entity.

(PMS) Industry standard for ink mixing

Perceptive Enterprise Deployment Suite. A service used to deploy updates automatically to Perceptive Content clients connected to the PEDS server.

The rights and privileges attained upon successful completion of an original probationary period or career-executive trial period required upon an appointment to a permanent position.

In Microsoft 365, permissions can enable an individual to access another individual's mail, calendars, and contacts. For example, if User A wanted the ability to modify events in User B's calendar, User B would need to assign read/write/modify permissions to User A. Review complete list of permissions levels (and definitions): Microsoft 365 - Mail and Calendar folder permission levels.

A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. Learn more.

Pantone Matching System (see Pantone Matching System definition)

the mixed ink graphic standard for UW printing; also UW red

Specific duties and responsibilities of a job.

This is a state in ARROW. Pre-submission is the default state for any newly-created submission. Applications in Pre-Submission have not yet been submitted to the IRB.

In Microsoft 365, your primary address is the email address associated with your Microsoft 365 account that will appear as your "From" address on emails and calendar invites. It will also appear as a result in the global address look up feature in Microsoft 365. For further information, click here.

the process of combining four basic colors to create a printed color picture or colors composed from the basic four colors

• Program Support is responsible for working with program directors, department faculty, guest lecturers, instructional designers, technical specialists, and student employees to coordinate the scheduling, development, and delivery of both credit and non-credit courses from inception through evaluation.

A list of data items, commands, etc., stored so as to be retrievable in a definite order.
Workflows are comprised of queues. Documents route through workflow queues until they reach their end destination. Often, in each queue an action is performed (automatically, by a user, or by a script).

A document created by division HR in collaboration with division leadership, and approved by OHR which provides overall guidelines for recruitment, assessment and selection. It outlines the division’s expectations of specific steps, processes and requirements for recruitment, assessment and selection and identifies plans and procedures to increase diversity.

When a temporary employee continues in the same position each year.

Refers to any submission that is not an initial, continuing or change of protocol.  Reportable events include noncompliance, new information, adverse events and unanticipated problems.

This is an end state in ARROW.  Reportable events in this state have been acknowledged by the IRB, but no further action is needed and therefore, the reportable event is considered resolved. 

In Office 365, a resource account is a non-person account that can be classified as either "room" or "equipment". Examples can include meeting/conference rooms, audio-visual equipment, or vacation calendars. Individuals must be granted permissions to interact with a resource account. More details.

Reviewer Notes are notes made in an application by IRB staff. Reviewer notes labeled IRB Question require a response from the study team. Only IRB staff can create Reviewer Notes in ARROW.

Each user has at least one role assigned to them in ARROW. A user's current role appears in the gold box on the left side menu of the homepage. Some users will have multiple roles. Click the desired role under the My Roles text on the left side menu to change roles in the system. Be sure to select the correct role since different activities are available to users based on their role.

A feature in Office 365 which allows you to take some action when a message arrives into your account or when you are sending a message. Examples of potential actions include move/copy/delete, mark with a category/read/importance, or forward/redirect.

rough layout of a printed piece showing position and finished size

The smartform application allows users to save their work before exiting the application. Users should periodically save their completed work in the smartform application in order to avoid losing any work due to the potential for timing out of the system or when the user needs to complete the application at a later time.  

A reuseable collection of settings that defines scanner parameters. A scanner profile sets things like DPI (dots per inch) and Simplex (single-side) /Duplex (double-sided) on scans. Scanner profiles are located and set in capture profiles.

This is a state in ARROW.  Studies in this state must undergo review by the Institute for Clinical and Translational Research Scientific Review Committee (ICTR SRC), the UW Cancer Center Protocol Review and Monitoring Committee (PRMC) or the Clinical and Translational Research Core  Protocol Implementation Review (CTRC PIR) before moving on to the IRB Pre-Review state.

an intentional crease made in paper to help eliminate cracking when folded

a cover of the same paper as inside text pages

In Office 365, this permission allows users other than the mailbox owner to use the mailbox to send messages. After this permission is assigned to a delegate, any message that a delegate sends from this mailbox will appear as if it was sent by the mailbox owner. However, this permission doesn't allow a delegate to sign in to the user's mailbox.

In Office 365, this permission allows a delegate to use this mailbox to send messages. However, after this permission is assigned to a delegate, the From address in any message sent by the delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.

This is an activity in ARROW that allows the PI or POC to send an application back to the Pre-Submission state from the Withdrawn state. For example, the PI withdrew an application from the IRB review process and now wants to start the submission process again using the previously withdrawn application.

Microsoft 365 service accounts are intended to be used for shared/changing roles (e.g., info, secretary, webmaster, newsletter, feedback, etc.) or service/programmatic access (e.g., printers, copiers, mailers). Service accounts can be accessed via all Outlook clients. Learn more about the types of accounts available within UW-Madison's implementation of Microsoft 365.

Employment payment, compensation for work performed in service to the university. Income is contingent upon an activity or employee position (e.g. Project Assistant, Research Associate, Teaching Assistant, etc.).

SharePoint is a web application framework and platform which integrates intranet, content management, and document management. You can use it as a secure place to store, organize, share, and access information from almost any device. Learn more.

Microsoft SharePoint Designer is a specialized HTML editor and web design freeware for creating or modifying Microsoft SharePoint sites, workflows and web pages.

to use a separate plate for front and back printing, using the same gripper and guide for both sides of the sheet

Position that supervises Crafts Workers.

• A Short Course is one of the main products EPD offers. These are 1-5 day courses that are held either on-campus or in a popular location. Participants earn continuing education credits or professional development hours by attending that may be used toward professional licensure, i.e.: Licensed engineers in WI must earn 30 credits/hours every biennium. See also non-credit.

the mechanical register unit on a printing press that positions a sheet from the side

The phrase "sifting and winnowing" refers to UW-Madison's historic tradition of defense of intellectual and academic freedom. The words are taken from an 1894 report of the University of Wisconsin Board of Regents and were originally used to explain the board's refusal to censure a professor accused of socialist and pro-union activity. The words are mounted on a plaque on the front of Bascom Hall:

a sheet of printed pages that when folded become part of a publication (i.e., book, magazine, etc.)

A Significant Financial Interest means any financial interests held by an investigator (and/or his or her immediate family), or by a business entity controlled or directed by the investigator or a member of his or her immediate family, that has monetary value, whether or not the value is readily ascertainable, including:

• Remuneration (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a publicly traded entity in the twelve months preceding disclosure, and the value of any equity interest (stock, stock option, or other ownership interest) in the entity at the date of disclosure that, when aggregated, exceed $5,000
• Remuneration, (e.g. salary, consulting fees, honoraria, paid authorship, etc.) received from a non-publicly traded entity of greater than $5,000 in the twelve months preceding the disclosure
• Any equity interest (e,g. stock, stock option, or other ownership interest) in a non-publicly traded entity
• Royalty income from intellectual property rights not arising out of university employment, which are not assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
• Reimbursed or sponsored travel related to institutional responsibilities that is not reimbursed or sponsored by a government agency, a U.S. university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a U.S. university
• Service in positions with fiduciary responsibility , including senior managers (e.g. presidents, vice presidents, etc.) and members of boards of directors, whether or not the investigator receives compensation for such service.

Significant financial interests do not include the following:

• Salary, royalties, or other remuneration received from UW-Madison, the University of Wisconsin Medical Foundation, or the VA
• Royalty income from intellectual property rights arising out of UW-Madison employment that are assigned to organizations created to manage such rights on behalf of the University of Wisconsin-Madison (WARF)
• Income from investment vehicles, such as mutual funds and retirement accounts, as long as the investigator does not control the investment decisions made in these vehicles
• Income from seminars, lectures, or teaching engagements sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
• Income from service on advisory committees or review panels for a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university
• Travel related to institutional responsibilities that is reimbursed or sponsored by a domestic government agency, a university, an academic teaching hospital, a medical center, or a research institute that is affiliated with a university.

A title in the same title series.

only one side of the page is printed, meaning the back side of each page is blank

the binding edge of a publication (i.e., book, magazine, etc.)

single-sided (see single-sided definition)

to keep each piece separate or independent

Merit-based process used to fill most vacancies. This process allows UW–Madison the flexibility to target specific skill sets as well as a diverse pool of qualified candidates. The process is open to all qualified candidates and does not require that applicants be employed at UW–Madison.

added to a printed packet or book, commonly in the upper left corner or along the left side of a booklet

All time employed by the State of Wisconsin in either the Unclassified, Classified or University staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a Limited Term or Project Employee.

In ARROW, the IRB review process is divided into different parts, called States. The State an application is in will change as it moves through the review process. The list of actions a user can take for a submission will vary according to the state it is in.

the process of placing the same image on a single sheet or page of a document multiple times

Stitch is a staple added to a printed packet or book, commonly in the upper left corner or along the left side of a booklet.

the material to be printed on

The term “STS” refers to short-term instructional staff beyond a department's Faculty and renewable Academic Staff instructors.

• Planning process, titles, appointment levels & funding: [Link for document 88848 is unavailable at this time]
• L&S Guidelines for Instructional Appointments
• L&S Instructional Staffing Options

Titles in the Student Assistant title group are used for graduate students who: hold a fellowship, scholarship or traineeship; hold an appointment which is intended primarily to further the education and training of the student; are employed to assist with research training or other academic programs or projects; and/or have been assigned teaching responsibilities in an instructional department under the supervision of a faculty member.

In addition, Student Assistant titles are available to undergraduate students when: no qualified graduate student is available to perform a function that would normally be assigned to graduate students (i.e., Undergraduate Assistant - requires advance approval of the dean); or when the terms of a supporting grant or contract preclude the use of other normally appropriate titles (Undergraduate Intern).

SOURCE: Office of Human Resources, UW-Madison Unclassified Title Guideline; Summary of Unclassified Appointment Types

Student Notebooks are a part of Office 365's Class Notebook app. They are private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks.

1. Student Services helps coordinate activities related to admissions, academic services and student support. The unit manages day to day interactions with customers and acts as a primary point of contact throughout customer lifecycle.

Once a study team has submitted a study completion report, the study moves from the "Approved" state to the "Study Completed" state. The study remains in this state for a period of 18 months, during which time the study team can reopen the study.  After 18 months, the study is permanently archived. 

The IRB can suspend a study, automatically moving it to the "suspended" state rather than the "approved" state.  Once a study has been suspended, activities available to the study team are limited.  Study teams can initiate a change of protocol to address whatever caused the study to be suspended in the first place. 

The study team consists of the PI, the point of contact, and any other personnel listed as having edit/email or read-only access to study materials in the initial application smartform. 

A sub-domain is a domain that is part of a larger domain; the only domain that is not also a sub-domain is the root domain. For example, doit.wisc.edu and engr.wisc.edu are sub-domains of the wisc.edu domain.

UW-Madison Conflict of Interest Policy defines sub-recipient to mean an entity or individual named on a subcontract from UW-Madison on a federally-funded award or human subjects research protocol.

This is an activity available to study teams, allowing them to submit an initial application, continuing review, change of protocol, reportable event, etc., to the IRB.  

After a study has been approved with an administrative hold, study teams must resolve the conditions of this hold; this is done by submitting a response.  

This is an activity in ARROW that allows the PI or POC to submit changes requested by the scientific review committee.

This is an activity in ARROW that allows the PI or POC to submit a deferral response to the IRB.  Once the PI or POC submits the deferral response, the submission transitions back to the IRB Pre-Review state.

This is an activity in ARROW that allows the PI or POC to submit their response to issues sent by the IRB.  Once the PI or POC submits their response to issues, the submission transitions back to the IRB Pre-Review state.

This is an activity in ARROW that allows the PI or POC to submit their modification response to the IRB.  Once the PI or POC submits their modification response, the submission transitions to the IRB Review of Modification Response state.

Review state to the IRB Review of Modification Response state once the assigned IRB member(s) has completed their review. 

This is an activity in ARROW that allows a PI or POC to submit a request to reactivate a submission that is in the IRB withdrawn state.  

This is an activity in ARROW that allows a PI or POC to submit a request to reopen a study that is in the Study Completed state or in the Closed state.

This is an activity in ARROW that allows a PI or POC to submit their study completion report.  This activity is available in the following states for an initial review: Approved, Exemption Granted, Expired.  The study then transitions to the Study Completed state.

a defined part of a set

This is a state in ARROW.  Studies in this state have been suspended.  Research teams can only submit a change of protocol in this state.  Once the IRB approves the change of protocol addressing the issues which resulted in the suspension, the IRB will then review the full study to determine if the suspension can be lifted and the study can be moved back to the approved state.   

Sheetwise (see sheetwise definition)

Microsoft Sway is a presentation app available through Office 365 that allows you to create and share interactive reports, presentations, newsletters, personal stories, and more.

1. Synchronous learning refers to a learning environment in which everyone takes part at the same time. Lecture is an example of synchronous learning in a face-to-face environment, where learners and teachers are all in the same place at the same time.

1. The Technical Support Team is responsible for departmental desktop, laptop, and mobile device support. You can also contact them for help with local department systems, Box, Teams, USI, and Microsoft Office.

a shade of a single color or combined colors

see crop marks

finished size after final trim is made

1. University Staff hold positions in virtually every unit on campus. The University Staff positions are quite varied and duties include, but are not limited to, administrative support, information technology, accounting, engineering, in addition to custodial, food service, and craftsworkers and contribute daily to the quality and reputation of a University recognized and respected around the world. 

University staff positions focus primarily on supporting education, research, and the campus infrastructure. If a position involves functions that are similar in nature to other positions in Wisconsin state government, the position is university staff. These positions include accountants, administrative support associates, nurses, microbiologists, and custodians.

Special student classification: Admission requirements for graduate or professional school

All time employed by UW–Madison in either the Unclassified, Classified or University Staff service in a permanent capacity, adjusted for breaks in service, shall be counted in determining an employee’s length of continuous service. This excludes time served as a temporary or project employee.

clear ink-like substance that is applied to printed surfaces for appearance and protection

This is an activity in ARROW that allows IRB staff, IRB members, and study teams to view differences between versions of the submitted smartform application.  For example, if a study team made changes to the initial review application as a result of IRB Pre-Review and submitted those change to the IRB, a new version of the application is tracked.  The study team and the IRB staff can easily view the differences between the old and new version of the application by using this activity button.

Views allow users to search for documents using one or more constraint. Limited to 500 results or less.

A web site that allows administrators and end users to manage accounts (NetID and departmental) that access Office 365, WiscMail, CloudFax, Box, Qualtrics, LastPass, and Google Apps.

WiscIT is the IT Service Management software that DoIT uses to manage IT Services, using Cherwell Software as its platform. Also commonly referred to as WiscIT powered by Cherwell.