UW-Madison Box - Preserve your data

Audience: Individuals selected for service-based deactivation.

If you are leaving the University and need to preserve your data and collaborations, you are encouraged to classify your data into two categories:

Data type:
  • Personal

  • University

Note: If you are a researcher, please refer to the policy on data stewardship, access, and retention for guidance on how to manage research data.


Preserve Personal Data

    1. Move files to a personal Box account

      You can easily move your personal UW-Madison data to a non-UW-Madison account.

      Please note, you will need to create a personal Box account before moving files to a non-UW-Madison Box account. Free personal Box accounts are available with up to 10GB of storage.

      Learn more:

      Create a Personal Box Account

      Transfer Folder Ownership

    2. Download folders/files

If you prefer not to continue to use Box, you can download personal files/folders to your computer and upload them to your preferred cloud storage service or storage device.

How To Download Multiple Folders/Files from Box

Transfer Ownership of University Data

    1. Move files to Project Directories. (recommended)

Learn More About Project Directories

     2. Transfer ownership to another UW-Madison Faculty/Staff/Student Box account.

How to Transfer Folder Ownership of University Data

See Also:

  1. Help Desk - Deactivation Notifications for Office 365, G Suite, Box, and Qualtrics
  2. Help Desk - Deactivation Timeline for Office 365, G Suite, Box, and Qualtrics
  3. Help Desk - Resources for Office 365, G Suite, Box, and Qualtrics account deactivations