UW-Madison Box - Preserve Your Data

Audience: Individuals selected for service-based deactivation.

If you are leaving the University and need to preserve your data and collaborations, you are encouraged to classify your data into two categories:

Data type:

  • Personal

  • University

Note: If you are a researcher, please refer to the policy on data stewardship, access, and retention for guidance on how to manage research data.

Preserve Personal Data

  1. Move files to a personal Box account

    You can easily move your personal UW-Madison data to a non-UW-Madison account.

    Please note, you will need to create a personal Box account before moving files to a non-UW-Madison Box account. Free personal Box accounts are available with up to 10GB of storage.

    For more information see:

  2. Download Folders/Files

    If you don't want to use Box anymore, you can download personal folders/files to your computer and upload them to your preferred cloud storage service or storage device.

    How To Download Multiple Folders/Files from Box

Transfer Ownership of University Data

  1. Move files to Project Directories. (recommended)

    Learn More About Project Directories

  2. Transfer ownership to another UW-Madison Faculty/Staff/Student's Box account.

    How to Transfer Folder Ownership of University Data

See Also:

  1. Help Desk - Deactivation Notifications for Microsoft 365, G Suite, Box, and Qualtrics
  2. Help Desk - Deactivation Timeline for Microsoft 365, G Suite, Box, and Qualtrics
  3. Help Desk - Resources for Microsoft 365, G Suite, Box, and Qualtrics account deactivations