CALS DDO - Points of Contact - Research Division

This document outlines the points of contacts for the Research Division within the College of Agricultural and Life Sciences.

Updated August 2019

For more detailed information about this series of documents, please return to the CALS DDO - Points of Contact - Overview.


The CALS Research Division is responsible for “all matters research” in the college, including the administrative review and submission of extramural and internal research grants and processing and negotiating grants and contracts.

The Research Division staff also oversees research compliance, intellectual property disclosures, graduate student (fellowship & training grants) and faculty research awards, and the processing of fee-for-service and other non-funded agreements such as material transfer, confidentiality, data use agreements, and master agreements. Internal competitions include WARF funding including DRAPER-TIF, SEED and WCIA/CALS/WARF Plant Germplasm competitions; VCRGE funding including Baldwin submissions and CALS Bridge funding competitions; UW-Foundation funded projects including Wisconsin Distinguished Graduate Fellowships (WDGFs), Pound Research award, and Nuzum Kickapoo Valley Fund competitions; and CALS funded projects including ARS Summer Internship and University of Wisconsin Consortium for Extension and Research in Agriculture and Natural Resources (CERANR) competitions.

CALS Research Division staff also represent CALS on UW campus research committees, working groups, and task forces, and provide oversight of the CALS Agricultural Research Stations.

The CALS Research Division works with all extramural sponsors and many internal institutional awarding units through award negotiation and set up. After an award has been negotiated and funding has been set up in an account in WISDM, management of grants/contracts transfers to CALS Business Services (Post-Award). Hatch funding (previously referred to as federal formula funds) are administered by the Wisconsin Agricultural Experiment Station (WAES).


Bill Barker, Associate Dean for Research
  • Responsible for administration, management, and supervision of the college's extramural grant programs, including compliance and assurance issues
  • Primary contact with the Office of the Vice Chancellor for Research and Graduate Education for campus and national research policy, and with WARF on patent disclosures and intellectual property issues
  • Associate director of the Wisconsin Agricultural Experiment Station (WAES)
  • Authority for administration of Hatch, McIntire-Stennis, and Animal Health funds from USDA, and the annual internal competitive grant process for awarding those funds
  • Representative for Wisconsin at regional and national experiment station director and ESCOP meetings
  • Scheduling through Michell Sass
Sarah Marcotte, Research Division Supervisor
  • Oversees the operations of the Research Division, which includes facilitating research opportunities, proposals, submissions, awards, and contracting (more detailed topic list provided below), while meeting compliance regulations and fostering ethical stewardship of research funds and sponsor expectations
  • Serves as liaison with the Research and Sponsored Programs Office for campus and agency/sponsor research policy, Legal Services regarding research administration related legal matters, and WARF regarding any issues with intervention disclosure or patent management
  • Supervises Research Division staff, which includes leadership, guidance, support, and assistance with complex administrative matters, and performance management
  • Coordinates workloads, timelines, priorities, and related aspects of extramural application submissions and grants/contract review/negotiation
  • Primary department and negotiation responsibilities include: Agricultural and Applied Economics, Community and Environmental Sociology, Entomology, CALS Global, Plant Pathology, Forest & Wildlife Ecology, NIH Progress Reports, industry sponsored research, MTAs, CDAs, Fee-for-Service agreements, coordinating negotiations between sponsors, and RSP
Cheryl Deering, Compliance Specialist
  • Oversees responsibilities for research compliance of all extramural funding including but not limited to conflicts of interest and institutional board reviews, and facilitates resolutions to meet federal, state, and university regulation/policy for researchers in CALS
  • Provides leadership for AAALAC accreditation, including direction and guidance to staff and units throughout CALS in cooperation with other campus oversight units
Kate (Pemberton) Krueger, Research Administrator
  • Agronomy, Bacteriology, CIAS, Genetics, Environmental Resources Center, Nutritional Science, commodity board funding, NIH Progress Reports, and USDA task orders
Rebecca Bound, Research Administrator
  • Biochemistry, Center for Dairy Research, Dairy Science, Horticulture, Life Sciences Communication, Undergraduate Programs & Services, Fellowships, NIH Progress Reports, T32/Training Grants, and other funding requests to support student research
Michell Sass, Research Administrator
  • Agricultural Research Stations, Soil Science
  • Supports research compliance activities and assists with AAALAC accreditation activities, including providing direction and guidance to staff and units throughout CALS in cooperation with other campus oversight units
  • Provides administrative support for the CALS Associate Dean for Research
  • Coordinates CALS internal competitions, commodity boards, compliance, administrative support, PI status
Laura Tollefson, Research Administrator
  • Animal Sciences, Biological Systems Engineering, Food Science, Food Research Institute, Babcock Dairy Plant, Wisconsin Crop Innovation Center, industry sponsored research, MTAs, CDAs, Fee-for-Service agreements, coordinating negotiations between sponsors, and RSP


 Advance account numbers
 Electronic entry/routing/submissions
 NIH Commons setup (assignment of passwords)
Regulatory compliance
  • Chemical safety
  • Effort reporting
  • Export controls
  • Occupational health
  • Outside activities reports
  • Conflict of Interest/Management Plans
  • Responsible conduct of research
 ARS Summer Internship competitions
 Exceptional circumstances
 NIH Just-in-Time (JIT) submissions
 Risk Management/Insurance Certificates reviews
 Award setup
 ezFedGrants  NIH RPPR (progress reports)
 SEED competitions (VCRGE)
 Award transfers (to another institution or within UW)
 F&A/Indirect costs - waivers and off-campus approvals
 Non-federal agencies/sponsors
 Shared grants (subcontracts to UW-Extension & other UW system schools)
 Baldwin submissions
 Facility Use Agreements
 NSF Fastlane
 Speaker agreements
 CALS Bridge funding competitions
 Federal agencies/sponsors
 Nuzum Kickapoo Valley Fund competitions
 Subaccounts (prior to award)
 Budget building/management
 Fee-for-service agreements/negotiations
 Outreach/training agreements
 Subagreements (prior to award)
 Cayuse 424
 Fellowships and training grants
 Policies/procedures (compliance, research, admin)
 Technical reporting
 Clinical trials
 Field trials
 PI change requests on proposals (prior to award)
 Terms/conditions review for grants/contracts
 Collaboration agreements
 Funding opportunities
 Pound Research Award competitions
 Training grants/fellowships
 Commodity Board Funding (state, regional, national)
 Funding search tools
 Program revenue inclusion/issues
 Tuition remission issues (prior to award)
 Confidentiality/non-disclosure agreements (CDAs/NDAs)  Proposals  University of Wisconsin Consortium for Extension and Research in Agriculture and Natural Resources (CERANR) competitions
 Contracts/agreement issues/negotiations
 Intellectual property issues
 Proposal modifications/supplements
 USDA-ARS specific cooperative agreements
 Cost sharing/commitments
 International contracts/agreements
 Protocol lookup system
 USDA-ARS task orders
 CRADA's (Cooperative Research & Development Agreements)
 Invention disclosures
 Rebudget requests (prior to award)
 VCRGE/WARF grant competitions
 Cross-college approvals
 Industry sponsors/contracts/agreements
 Research Administrator Training for CALS
 WCIA/CALS/WARF Plant Germplasm competitions
 Data use/transfer agreements
 Limited PI status
 Research misconduct issues
 Wisconsin Distinguished Graduate Fellowships (WDGFs)
 Data analytics - grant/award reports
 Material transfer agreements
 Research protocols
  • Animal care and use
  • Biological safety
  • Human subjects
  • Select agents
  • Stem cells
 Wisconsin state agency grants/contracts
 DRAPER-TIF competitions (VCRGE)
 Memorandum of agreement/understanding
 Research safety
 Effort commitments/issues
 NASA NSPIRES (grant system)
 Research policy

Keywords:college of agricultural and life sciences, dean's office, deans, admin, agriculture, contacts, units, grants, contracts, contract, extramural, internal, compliance, intellectual property, task force, award, awards, compliance, VCRGE, WISPER, WARF, WCIA, WDGF, USDA-ARS,CDA, NDA   Doc ID:97012
Owner:Zoe H.Group:CALS Dean's Office
Created:2020-01-09 15:16 CDTUpdated:2020-05-20 14:42 CDT
Sites:CALS Dean's Office
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