Topics Map > Employee Handbook > 1.11 Travel & Reimbursement
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Topics Map > Operational Support Resources > 4.7 Human Resources
Topics Map > Employee Handbook > 1.3 Onboarding > 1.3.1 All New Employees

Risk Management - Driver Authorization - Become an Authorized Driver

UW-Madison travel policy requires that every driver be authorized in order to drive any vehicle on UW business. Refer to the instructions below to become an authorized driver for Extension.

Background

UW-Madison travel policy requires that every driver be authorized in order to drive any vehicle on UW business. This applies to fleet vehicles, rentals, and personally owned vehicles. Extension drivers must be authorized before driving any vehicles on UW business. Travel expense reports for mileage, car rentals, and parking will not be reimbursable if the driver is not authorized prior to travel as outline in UW-3024 Expense Reimbursement Policy.

How to Get Authorized

Go to the Fleet Portal https://fleetportal.wi.gov/my.policy.
1. Login with your UW-Madison NetID and password.
Follow the step by step instructions with screenshots.
Review the crosswalk to determine which UW UDDS Code code you will need to select in your Vehicle Use Agreement (VUA). You will select one of the following codes based on your DeptID (review the crosswalk to see which to select).

UA471000 - MSN\EXTENS\DEAN'S OFF\DEAN'S OFF
UA472800 - MSN\EXTENS\NORTH\ASSISTANT DEAN
UA472900 - MSN\EXTENS\SOUTH\ASSISTANT DEAN
UA473000 - MSN\EXTENS\ANRCD\AG, NR & COMM DEV
UA473100 - MSN\EXTENS\ANRCD\AGR\AGR OFFC INST DIR
UA473200 - MSN\EXTENS\ANRCD\NR\NR OFFC INST DIR
UA473400 - MSN\EXTENS\YFH\YTH FAM & HEALTH
UA473500 - MSN\EXTENS\ANRCD\COMM\COMM DEV OFFC DIR
UA473600 - MSN\EXTENS\YFH\HEALTH\HEALTH & WELLB DIR
UA473700 - MSN\EXTENS\YFH\HUMDEVREL\HUMDEVREL DIR
UA473800 - MSN\EXTENS\YFH\YOUTH\YOUTH OFFC INST DIR
UA473830 - MSN\EXTENS\YFH\YOUTH\4H\CTR FOR WI 4-H

How to Get Help

Go to the Division of Business Services Driver Authorization page for references to process, policy, and contact information.
Contact driverauth@bussvc.wisc.edu with general questions.
Contact hr@extension.wisc.edu with division-specific questions.

Extension-Specific Requirements

UW-Campus

You will need to select “UW-Madison” for your UW-Campus at the Logon page.

Select the UW Campus of UW-Madison

You will need to select “UW-Madison” for your UW-Campus in the vehicle use agreement.

Select UW-Madison at the login page under the fleet portal options.

Supervisor Field of Form

If the form does not submit with your supervisor name and email, please skip the supervisor email address and resubmit with only the supervisor name. UW-Business Services will clean up supervisor email on the back end.
Your supervisor will be whoever you worked with to complete your performance review.
County-Based faculty should list their Area Extension Director in this field.

How to Find your Department ID

Go to MyUW – UW-Madison;
Go to the Personal Information widget;
Find your Department ID Description;

Go to MyUW – UW-Madison;
Go to Payroll Information;
Go to Earning Statements;
Select an earning statement;
Find your Department