Process for Faculty & Associates Hiring Student Hourlies

Faculty/Associates can hire a student hourly using personal grant or flex money. This documents contains basic information on student hourly positions, and a link to the College student hourly page.

If you want to hire a student hourly worker that has never worked for the University before, please email or drop off this document: Student Hire Form to Nicole Senter .  It is pertinent that the following info is on the document: 

  • Student's full name and email address
  • Student's birth date (if student does not want this via email, they can call 608-262-2192 with the info)
  • Dates of hire
  • Hourly rate
  • Fund/grant name
The academic year 2018-19 fringe benefit rate for student hourly workers is 3.1%.

It is extremely important to let Nicole know about the student hourly worker before the student works. If they have not worked with the UW before, they will have to go through the I-9 (U.S. employment eligibility) verification process before they are allowed to work. Also if they are new, their paperwork needs to have time to be processed at Employee Services.

Effective April 15, 2016, the student hourly maximum rate was be increased to $15.00 per hour.  Departments may pay student workers up to and including $15.00 without review and approval from the Dean’s Office. 

For requests to pay over $15.00, Nicole has a form that must be filled out and sent to Diana Allaby. Requests to pay more than $15.00 per hour will be considered only if the student worker will be performing advanced level work that requires specialized knowledge, skills or abilities. 

It’s important to note that graduate students may be appointed as student hourly employees; however, the duties and responsibilities must be at a level that an undergraduate could perform, i.e., duties which do not require the knowledge and expertise of a graduate student.  If the position requires the knowledge and expertise of a graduate student, the graduate student must be appointed as a Project Assistant.  If the position is a short-term position, an hourly Project Assistant may be possible; please contact Nicole for more information.

See Also:




Keywords:Student Hourly   Doc ID:63361
Owner:Nicole S.Group:Department of German, Nordic, and Slavic
Created:2016-05-11 14:51 CDTUpdated:2019-01-14 09:34 CDT
Sites:Department of German, Nordic, and Slavic
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