Name in Use (Preferred Name) - Exceptions to the Last Name in Use Policy

This document explains the current exception to the campus Name in Use (Preferred Name) policy and how to handle requests that meet the criteria below.

In some cases, faculty and staff may want to use a last name in their University correspondence that is different from their legal last name. This type of issue will be treated as an exception to the normal Name in Use policy.

Example: Buckingham Badger is a researcher at UW-Madison. When he first began publishing research, this is the name he used in those publications. Buckingham is now married, and he decided to change his last name to include his wife's given name, Marten, so his legal name is now Buckingham Badger-Marten. However, he continued to use the same name (Buckingham Badger) as his Microsoft 365 display name, so that he could be correctly identified in his professional correspondence.

Buckingham cannot change his preferred last name to be simply "Badger" on a self-service basis, as his legal name is "Badger-Marten". The Name in Use utility will not allow him to make this change.

If you have a situation similar to the one described above, please contact the DoIT Help Desk to request an exception to the last Name in Use policy.

Keywordsmyuw directory office 365 o365 different legal name update profile "name in use"   Doc ID51532
OwnerMST SupportGroupIdentity and Access Management
Created2015-05-19 17:46:58Updated2023-10-09 16:49:46
SitesDoIT Help Desk, Identity and Access Management
Feedback  5   2