KB User's Guide - General Info - Manage Your Favorite Documents (for Internal Site only)

Designate a document as a Favorite in your Internal KB to keep frequently used or frequently shared content super-easy to access. All of your favorited documents can be quickly retrieved using the "showmyfavoritedocs" Quick Search option in the KB site search field.

Designate a Document as a Favorite

Add and manage Favorite documents in your Internal KB site quickly and easily. The links you save are stored so you can access them from any device.

    1. On your internal KB site, find and open the document you would like to save as a Favorite.

    2. Go to the very bottom of the document to the Document Information Table. Click on the Mark as favorite button.

      The bottom of a document with the "Mark as favorite" button circled in red.

    3. After you click on the Mark as favorite button, the "Mark as Favorite" button will be replaced with the message "Marked as favorite. You may reload this page and unmark as favorite". 

      A red arrow points at the "Marked as favorite. You may reload this page and unmark as favorite" message.

Remove the Favorite Designation

To remove a favorite designation, scroll to the very bottom of the document or the Document Information Table and find the Unmark as favorite button. If you just used the "Mark as favorite" button, you will need to reload the page to get the "Unmark as favorite" button.

The "Unmark as favorite" button wil be replaced by the message "Unmarked as favorite. You may reload this page and mark as favorite again". You may reload this page and Mark as favorite will appear once again.

The "Unmark as favorite" button is circled in red.

Display all documents with the Favorite Designation

In the search field of your live internal KB site, enter the "Quick Search" option of showmyfavoritedocs to display your list. The image below shows the "showmyfavoritedocs" in the search field of the internal Demo KB site, along with the 3 "favorited" documents.

ChildDemoKB site's search page with "showmyfavoritedocs" in search bar red circled. Red arrow points from search groups column of the search results.

  • Note: In the image above, there are three "Favorited" documents from two distinct KB Spaces; the KB Demo Site and the Child Demo KB site. You can Favorite documents owned by other KB groups, provided they have been shared with your internal site. Your "Favorited" documents will display on one screen as long as they are available in that site.

Search Among Your Favorites

You may search by keyword among your designated favorites by typing "showmyfavoritedocs" in the Search field and a keyword(s). The image below displays all the "Favorited" documents that have a keyword of "training".

KB Demo site showing search results for "showmyfavoritedocs training". Search bar redcircled and an arrow points to the doc title column

For more information on other "Quick Search" options, see, KB User's Guide - General Info - Quick Search Options.

See Also


Keywords:
favorite bookmark individual users create fave my favorite showmyfavoritedocs show my favorite docs faves list favorites list faves 
Doc ID:
18630
Owned by:
Leah S. in KB User's Guide
Created:
2011-05-23
Updated:
2026-06-30
Sites:
KB User's Guide