Managing Student Programs, Plans, and Sub-Plans

This document provides an overview of major and certificate updates. Once these updates are completed in SIS, student records will be automatically updated, unless noted in a notification from the system. This form can be used to declare, transfer, and cancel programs, declare and cancel plans (majors and certificates), add and remove sub-plans (options and honors).

Overview

This form can be used to declare, transfer, and cancel programs, declare and cancel plans (majors and certificates), add and remove sub-plans (options and honors). Additionally, this form can be used to transfer a student from one academic program to another (for example, from ALS to BA, BA to BS, JBA to BSW, BS to CEE or HPF to HEC). Requests and processing can be tracked using a history view.

Additionally, this form can be used to transfer a student from one academic program to another (for example, from BA to BS, JBA to BSW, or HPF to HEC). The actions that a user has access to submit is based on their individual access to program actions, programs, plans and certificates.

See more:

Understanding the Student Program/Plan Request Form

(Return to the top)

In SIS, Navigate to:

>Student Records WorkCenter >Dean/Dept Processing tab > Student Program/Plan Requests

Enter student's EMPL ID or Campus ID (or last name/first name) and select the 'Search' button.

Current Student Record Data

This is the top section of the form and contains current information in the student record.

NOTE: You must enter an effective term and <ENTER> or <TAB> for the ‘Select an Action’ drop-down menu to appear.

Academic Group

Indicates the student’s current primary school or college.

Primary Program

Indicates the student’s primary academic program (classification).

Academic Standing

Indicates the student’s most recent academic standing status

Email Address

Indicates the student’s email address.

Academic Career

Indicates the student’s academic career.

Term

Indicates the last term in which the student was enrolled.

Declared Plan(s)

Indicates any plan that is active on the student's UW-Madison student record. This indicates the plan (major) code and plan short description, sub-plan (options or honors) code and sub-plan short description, if applicable, declaration date, indicator for applied for graduation and Expected Graduation Term (EGT), and any committee and/or advisor assigned to the student. The EGT will only display if the student has applied to graduate.

NOTE: Click on the ‘Related Content’ link in the upper right corner of the page to display more detailed Student Program/Plan and Student Advisor data.

Student Program/Plan Request Form

This is the bottom section of the form that will be used to make changes to the student record.

NOTE: You must enter an effective term and <ENTER> or <TAB> for the ‘Select an Action’ drop-down menu to appear.

Effective Term

An Effective Term must be selected to determine when the action becomes effective for the student. If needed, select an effective term in the past to backdate a request (limited to the current and previous three terms).

Select an Action

Indicate the action to be performed on the student’s record; actions display alphabetically. Depending on the action selected, the academic structure fields required to complete the action will display. Values in the drop down are controlled by the end user’s security.

Academic Program

A valid academic program is required to submit the request. Depending on the Action selected, this field may default to the required program or it may display the only valid Academic Program for the action. Academic Programs displayed when using the look-up prompt are based on the end user’s Academic Program security.

Academic Plan

A valid academic plan is required to submit the request. Select the academic plan for the student. A student can have any number of academic plans within an academic program but the plans available to select are based on the end user’s Academic Plan security.

Academic Sub-Plan

Sub-Plans can be optional or required depending upon its respective plan. If needed, indicate a valid sub-plan. The sub-plans available to select are based on the end user’s Academic Plan security.

Advisor

Indicate at least one academic advisor for undergraduate majors. All additional advisors or advisors for Honors plans, certificates and non-undergraduate majors are optional.

NOTE: Click on the ‘Related Content’ link in the upper right corner of the page to display more detailed Student Program/Plan and Student Advisor data.

Tracking Student Program/Plan Requests

Return to the top

In SIS navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests>Program/Plan Request History tab. Declaration requests can be tracked using the two tabs on the Program/Declaration History tab. The Program Info tab will show what actions were submitted, what program/plan/sub-plans were declared and for what effective term. The Submission Info tab will show who submitted a request, the date of the submission, the status of the request, if the request has been processed, on what date and any notes about the request.

Submitting a Student Program/Plan Request

Return to the top

Before submitting a request, please check to see if the program, plan (major, certificate, honors) and/or sub-plan (option) is already listed in “Declared Plan(s):” portion of the student data, or check the Program/Plan Request History page to see if a request was submitted but has not been processed.

To make multiple requests, press return to search and re-search the student. Information from your original request should show at the top, if it has successfully updated.

For detailed instructions, see:

Programs

Transfer a Program

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Enter the Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select the ‘Transfer Program’ drop down. This action is only available to select users, typically in school/college academic deans’ offices.
	Select the ‘Program From’ value. This will pre-populate with the student’s existing program unless they have more than one (e.g. a declared certificate, additional major, etc).
	Select the ‘Program To’ from the look-up (programs will display based on the end-user’s security).
	Enter the ‘Plan’ code (major) associated with the new program in the ‘Plan To’ field. For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field.
	If applicable, enter the new ‘Sub-Plan (option)’ code in the ‘Sub-plan To’ field. For a list of valid Sub-Plan codes, select the magnifying glass icon to the right of the Sub-Plan field
	Enter an Advisor or Committee. To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811
	Select [Save]

Add Additional Program

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter the Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select the ‘Add Additional Program’ drop down. This action is only available to select users, typically in school/college academic deans’ offices.
6.	Enter the ‘Academic Program’ value (programs will display based on the end-user’s security) For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
7.	Enter the ‘Plan’ code (major) associated with the new program in the ‘Academic Plan’ field. For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field.
8.	If applicable, enter the new ‘Sub-Plan (option)’ code in the ‘Academic Sub-Plan ’ field. For a list of valid Sub-Plan codes, select the magnifying glass icon to the right of the Sub-Plan.
9.	Enter an Advisor or Committee. To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
10.	Select [Save]

Discontinue Additional Program

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter the Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select the ‘Discontinue Additional Program’ drop down. This action is only available to select users, typically in school/college academic deans’ offices.
6.	Enter the ‘Academic Program’ value (programs will display based on the end-user’s security) For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
7.	Enter the ‘Plan’ code (major) associated with the program in the ‘Academic Plan’ field. For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
8.	Select [Save]

Majors:

Declare a Major

This action can only be used to declare a major within the student’s existing program; to declare a major within a different program, use the ‘Transfer Program’ action. To declare an additional major outside of the student’s existing school/college/primary program, please select the ‘Declare Additional Major’ action. For additional majors declared by students in L&S, but who are not in a BA or BS program (i.e.: Music, Journalism, etc), major codes will start with MAJ and not BA or BS.

Please do not use the ‘Declare’ action to add/change an option to an already-declared major; use the ‘Declare/Change a Named Option ’ action.

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select ‘Declare a Major’ from the drop down Note: Do not use the ‘Declare’ action to add an option to an already-declared major; please use the ‘Declare/Change a Named Option’ action.
	Enter the ‘Academic Program’. This will pre-populate with the student’s existing program unless they have more than one (e.g. a declared certificate, additional major, etc). For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
	Enter the ‘Plan’ code (major) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field. Note: L&S students not in a BA or BS program will have plan codes that start with ‘MAJ’
	Enter the ‘Sub-Plan’ code, if needed (option) For a list of valid Sub-Plan codes, select the magnifying glass icon to the right of the Sub-Plan field
	Enter at least one academic advisor or advising committee To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
	Select [Save]

Cancel a Major

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select ‘Cancel a Major’ from the drop down list
	The ‘Academic Program’ will display by default.
	Enter the ‘Academic Plan’ code (major) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
	Select [Save]

Declare Additional Major

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Declare Additional Major’ from the drop down
6.	The ‘Academic Program’ field will pre-populate with AMAJ
7.	Enter the ‘Academic Plan’ code (will always begin with MAJ) For a list of valid Academic Plan codes, select the magnifying glass icon to the right of the Plan field.
8.	Enter the ‘Sub-Plan’ code, if needed (option) For a list of valid Sub-Plan codes, select the magnifying glass icon to the right of the Sub-Plan field
9.	Enter at least one academic advisor or advising committee To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
10.	Select [Save]

Cancel Additional Major

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Cancel Additional Major’ from the drop down list
6.	The ‘Academic Program’ of AMAJ will display by default
7.	Enter the ‘Academic Plan’ code (will always start with MAJ) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
8.	Select [Save]

Honors:

Declare Honors as a Plan

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Declare a Honors as a Plan’ from the drop down
6.	Enter the ‘Academic Program’. This will pre-populate with the student’s existing program unless they have more than one (e.g. a declared certificate, additional major, etc). For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
7.	Enter the ‘Academic Plan’ code (honors) For a list of valid Honors Plan codes, select the magnifying glass icon to the right of the Plan field.
8.	Enter at least one academic advisor or advising committee To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
9.	Select [Save]

Cancel Honors as a Plan

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select ‘Cancel Honors as a Plan’ from the drop down list
	Enter the ‘Academic Program’ For a list of valid Program codes, select the magnifying glass icon to the right of the Program field
	Enter the ‘Academic Plan’ code (Honors plan) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
	Select [Save]

Declare Honors as a Sub-Plan

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Declare a Honors as a Sub-Plan’ from the drop down
6.	Enter the ‘Academic Program’. This will pre-populate with the student’s existing program unless they have more than one (e.g. a declared certificate, additional major, etc). For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
7.	Enter the ‘Academic Plan’ code to which honors as a sub-plan will be added For a list of valid Honors Plan codes, select the magnifying glass icon to the right of the Plan field.
8.	Enter the ‘Academic Sub-Plan’ code (honors) For a list of valid Honors sub-plan codes, select the magnifying glass icon to the right of the Sub-Plan field.
9.	Select [Save]

Cancel Honors as Sub-Plan

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Cancel Honors as Subplan’ from the drop down list
6.	Enter the ‘Academic Program’ associated with the academic plan for which the sub-plan will be removed For a list of valid Program codes, select the magnifying glass icon to the right of the Program field
7.	Enter the ‘Academic Plan’ code from which honors as a sub-plan will be canceled For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
8.	Enter the ‘Academic Sub-Plan’ code (honors) For a list of valid Honors sub-plan codes, select the magnifying glass icon to the right of the Sub-Plan field.
9.	Select [Save]

Options:

Declare/Change a Named Option (Sub-Plan)

Use the ‘Add/Change a Named Option’ action to add (declare) or change the option for a major already declared. Note that adding or changing an option does not change the original declaration date of the major.

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Enter the Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select the ‘Add/Change a Named Option’ drop down.
	Enter the ‘Academic Plan’ code (major/certificate) affected by the Sub-Plan update For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field. Note: L&S students not in a BA or BS program will have plan codes that start with ‘MAJ’
	Enter the new ‘Academic Sub-Plan’ code For a list of valid Sub-Plan codes, select the magnifying glass icon to the right of the Sub-Plan field
	Select [Save]

Cancel a Named Option (Sub-Plan)

Use the ‘Cancel a Named Option’ action to remove/cancel the option for a major already declared. Note that canceling an option does not change the declaration date of the major. To cancel honors as a sub-plan, use the ‘Cancel Honors as a Sub-Plan’ action.

Procedure
Step	Action
	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
	Enter a student’s Empl ID or Campus ID
	Select the ‘Search’ button
	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
	Select the ‘Cancel a Named Option’ drop down
	Enter the ‘Academic Program’ code associated with the Plan that will be affected by the Sub-Plan update For a list of valid Program codes, select the magnifying glass icon to the right of the Program field.
	Enter the ‘Plan’ code (major) affected by the Sub-Plan update For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field. Note: L&S students not in a BA or BS program will have plan codes that start with ‘MAJ’
	Select the Sub-Plan code to cancel. Only ‘declared’ options will display.
	Select [Save]

Minors:

Declare a Minor

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Declare a Minor from the drop down
6.	Enter the ‘Academic Program’ For a list of valid Program codes, select the magnifying glass icon to the right of the Academic Program field.
7.	Enter the ‘Academic Plan’ code (Minor) For a list of valid Minor plan codes, select the magnifying glass icon to the right of the Plan field.
8.	If needed, enter at least one academic advisor or advising committee To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
9.	Select [Save]

Cancel a Major

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Cancel a Minor from the drop down list
6.	The ‘Academic Program’ associated with the minor will pre-populate unless the student has more than one (e.g. a declared certificate, additional major, etc). For a list of valid Program codes, select the magnifying glass icon to the right of the Program field
7.	Enter the ‘Academic Plan’ code (Minor plan) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
8.	Select [Save]

Certificates:

Declare a Certificate

Procedure
Step	Action
1.	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Enter Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Declare a Certificate’ from the drop down
6.	Enter the ‘Academic Plan’ code (certificate) For a list of valid Certificate Plan codes, select the magnifying glass icon to the right of the Plan field.
7.	Enter at least one academic advisor or advising committee To search for an advisor by name, select the magnifying glass icon to the right of the Academic Advisor field To add additional advisors, select the ‘+’ (plus) button To remove advisors, select the lower ‘-‘ (minus) button if >1 advisor. To add an advising committee, select the ‘Committee’ tab, check the ‘Advised by Committee’ box, and enter or search for Committee name. Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar for assistance, registrar@em.wisc.edu, or 608.262.3811.
8.	Select [Save]

Cancel a Certificate

Procedure
Step	Action
1	In SIS, navigate to: > Student Records WorkCenter >Dean/Dept Processing tab >Student Program/Plan Requests
2.	Enter a student’s Empl ID or Campus ID
3.	Select the ‘Search’ button
4.	Select Effective Term and <ENTER> or <TAB> to see the ‘Select an Action’ drop-down menu
5.	Select ‘Cancel a Certificate’ from the drop down list
6.	Enter the ‘Academic Plan’ code (certificate) For a list of valid Plan codes, select the magnifying glass icon to the right of the Plan field
7.	Select [Save]

Revise Declaration Date (cannot be done in SIS)

The process to request a change in student program/plan declaration date (which updates DARS Catalog Year) has been shifted from the SIS Student Program/Plan Requests page to requesting a DARS exception via DARS-X, as follows:

Note: College of Engineering and School of Education do not use DARS-X for DARS exceptions so please contact the Deans’ Office if you believe you need to change the Catalog Year/curriculum version for a student.

As/if you need access to or have questions about using DARS-X, please refer to this KB.

Keywords:	registrar, academic, major declaration, student program plan, SIS Suggest keywords	Doc ID:	123372
Owner:	Danielle C.	Group:	Office of the Registrar
Created:	2023-01-10 16:56 CDT	Updated:	2023-01-30 16:29 CDT
Sites:	Office of the Registrar
CleanURL:	https://kb.wisc.edu/managing-student-programs-plans-and-sub-plans
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