Topics Map > Features and Functionality > Client Capabilities > Desktop

Office 365 (Outlook 2013) - Organize your calendar with color categories

Important: By February 28, 2017, Office 2013 version Office 365 ProPlus is no longer available for installation with an Office 365 subscription. Microsoft will no longer push any updates to Office 2013 suite of applications - complete details.

If you keep a lot of appointments and meetings on your Outlook calendar, adding color categories lets you scan and visually associate similar items. You might assign all personal items to the green category and all important items to the red category

Assign Calendar Color Categories

  1. Select Calendar from the bottom-left of the Outlook client.

    Calendar icon

  2. Create a new appointment or select an existing one to modify it.
  3. Click on Categorize.


  4. The quick menu will appear for you to select your desired color category for that appointment.

When you assign a color category, that color is used as the appointment's background color on that calendar grid.

Modify Existing Color Categories or Create New Color Categories

  1. Click on Categorize, and then click All Categories... to bring up the Color Categories menu.
  2. Click New... to add a new category. Pick a new color and name the category of your choice.
  3. Color categories

     Tip    You can assign shortcuts to any of the color categories consisting of hitting CTRL + any of the F# keys. After clicking an appointment, meeting, email message, or contact, you can then use the shortcuts assigned to quick assign any of these things to your color categories.

Keywords:microsoft office 365 event appointment schedule scheduling outlook 2013 calendars categories category categorize   Doc ID:31170
Owner:Ara M.Group:Office 365
Created:2013-06-25 10:35 CSTUpdated:2017-06-08 12:23 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, Parkland College, UW Platteville
Feedback:  14   69