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Office 365 (Outlook 2013) - Delay or schedule sending email messages

Important: By February 28, 2017, Office 2013 version Office 365 ProPlus is no longer available for installation with an Office 365 subscription. Microsoft will no longer push any updates to Office 2013 suite of applications - complete details.

This doc expalins how to delay or schedule specific email messages.

Email messages are sent immediately when you click Send. In Microsoft Outlook 2013, you can delay sending a single email message or use rules to delay the delivery of all messages. These messages are held in the Outbox for a specified time after you click Send.

NOTE: If you are using POP3 or IMAP account, Outlook must remain open until the message is sent. To determine the type of account that you are using, click the File tab, and then click Account Settings.

Delay the delivery of a message

  1. In the message, click Options.

  2. In the More Options group, click Delay Delivery.

    delay delivery menu button

  3. Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time that you want.

After you click Send, the message remains in the Outbox folder until the delivery time.

If you decide later that you want to send the message immediately, do the following:

  1. In Mail, in the Folder Pane, click the Outbox folder.

  2. Open the delayed message

  3. Click Options.

  4. In the More Options group, click Delay Delivery.

  5. Under Delivery options, clear the Do not deliver before check box.

  6. Click Close.

  7. Click Send.

Delay the delivery of all messages

  1. Click the File tab.

  2. Click Manage Rules and Alerts.

  3. Click New Rule.

  4. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.

  5. In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next.

    If you do not select any check boxes, a confirmation dialog box appears. If you click Yes, the rule that you are creating is applied to all messages that you send.

  6. In the Step 1: Select condition(s)list, select thedefer delivery by a number of minutes check box.

  7. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the message to be help before it is sent.

    Delivery can be delayed up to 120 minutes.

  8. Click OK, and then click Next.

  9. Select the check boxes for any exceptions that you want. 

  10. Click Next.

  11. In the Step 1: Specify a name for this rule box, type a name for the rule.

  12. Select the Turn on this rule check box.

  13. Click Finish.

After you click Send, each message remains in the Outbox folder for the time that you specified.

See Also:

Keywords:microsoft office365 o365 delay send later schedule messages emails deliver scheduling   Doc ID:44266
Owner:Ara M.Group:Office 365
Created:2014-10-20 10:55 CSTUpdated:2017-06-08 12:23 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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