Topics Map > Features and Functionality > Client Capabilities > Web (OWA)

Office 365 (Outlook on the web) - Sharing a file from within OneDrive

This document describes how to share a file stored within OneDrive for Business or on your computer hard drive using Outlook Web App.


  • Any valid email address can be used to share a data file with. To learn more about sharing files or folders, view Microsoft documentation.

  •  Share a document or folder from within OneDrive for Business

    • The documents and folders you store in OneDrive for Business are private until you decide to share them. When you share documents and folders, you can decide whether to let people edit or just view them.

      1. Log in to Outlook on the web.

      2. Open the app launcher tool in the top left of your Outlook on the web window as shown below.

        app launcher icon

      3. Select OneDrive from the list of available apps.

        app launcher - onedrive

      4. Select the file you want to share, and then select Share.

        sharing a file from your OneDrive for Business library

      5. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with.

        share dialog screen

      6. Select a permission setting.

        select a permission setting for people invited to share a document

      7. If you want, type a message to be included with an email that’s sent to all invitees. The email includes a link to the shared document.

      8. If you are sending this link to an email address that is not hosted within UW-Madison's Office 365 implementation, you will need to uncheck "Require sign-in". This will allow them to view the file without needing to log into Office 365. Important: This user will be required to make changes locally to this file and send them back to you for review.

      9. If you don't want to send an email, click Show Options, and then uncheck "Send an email invitation".

  •  Include a link to a file within OneDrive for Business or your computer when sending an email message

      1. Log in to Outlook on the web.

      2. Start a new message or reply to an existing one.

      3. Choose to insert/add an attachment to your message.

        insert attachment menu option

      4. Select/choose the file you want to include in your email.

        OneDrive - select file

        Important: If you select a file from your computer, you will also have the option to upload the file to your OneDrive for Business account. We recommend you upload the file to your account so that you will have access to it via any computer.

      5. Send the message to the desired recipients.

Keywords:microsoft office365 o365 one drive client share attachment store storing permissions files for business edit view editing viewing   Doc ID:45931
Owner:Ara M.Group:Office 365
Created:2015-01-05 12:00 CDTUpdated:2016-12-12 12:15 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
Feedback:  0   0