SIS/Building Your Schedule of Classes - Maintain Schedule of Classes: Enrollment Control Tab

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The Enrollment Control tab of Maintain Schedule of Classes is used to set up enrollment packages (course sections that automatically enroll, or auto enroll, the student into another course section); specify classroom, enrollment, and waitlist capacities; set consent as needed; and cancel sections as needed.

From the SIS Homepage, select the Curric & Enrollment Rep WorkCenter tile. Select Maintain Schedule of Classes.

Use the Find page to locate the course. Search by Institution, Term, and Subject Area (option: add Catalog Nbr). Select the course of interest, and then select the Enrollment Control tab.


Enrollment Control Tab Field Descriptions

Displayed fields: 

Enrollment control tab display fields

Displayed fields
Field Description
Course ID Unique number assigned by the system when a course is first added to the Course Catalog
Academic Institution Always displays UWMSN for UW-Madison
Term Four-digit code representing century; academic year; and fall, spring, or summer
Subject Area Three-digit numeric code that identifies an instructional unit with a discrete grouping of courses
Catalog Nbr Course number in a Subject Area
Session See: SIS/Building Your Schedule of Classes - Maintain Schedule of Classes: Basic Data Tab
Class Section
Associated Class
Component
Class Number
Class Type
Event ID Used only for internal system processes, so disregard this field
Enrollment Status Will display as either Open or Closed. If the class section's Total Enrollment is less than the Enrollment Capacity, will display as Open. If the class section's Total Enrollment is equal to or greater than Enrollment Capacity, or if Enrollment Capacity is 0, will display as Closed.

Fields that may be updated by Curricular Representatives:

Enrollment control tab may edit

Fields that may be updated by Curricular Representatives
Field Description 
Class Status Default as Active. Change to Cancelled Section if you are cancelling a section with no enrollment after the schedule of classes has been released. Contact Curricular Services if you need to cancel a section after students are enrolled and/or on the wait list. 
Add Consent Three options are available. No Special Consent Required should be selected in most situations, since catalog requisites and any section-level requisites will limit enrollment to appropriate students. Independent Study sections must be set to either Instructor Consent Required or Department Consent Required. A requirement for department or instructor consent will apply to all students who wish to enroll, even those who meet the catalog requisite and any section-level requisites.
Requested Room Capacity Expected room capacity for the final enrollment of the section. Note: if there are multiple components to a course, make sure the main component's room capacity is sufficient for the enrollment in each secondary section. For example, if you are scheduling a Lecture and three Discussions, ensure that the Lecture capacity can accommodate the capacities of all three Discussions. If you leave this blank, it will default to what is entered in the enrollment capacity field. 
Enrollment Capacity Number of students allowed to enroll in this class section. As with requested room capacity, ensure that the the sum of enrollment capacities for secondary components (e.g., Discussions) are accounted for in the primary components' enrollment capacity (e.g., Lectures).
Wait List Capacity  Number of students allowed to enroll on the Wait List if the enrollment capacity is reached. Set the Wait List Capacity to 0 if you will not utilize the wait list.
1st Auto Enroll Section The related section that this section will automatically enroll the students into. For example, if you are adding a Discussion 301 that will auto-enroll into Lecture 001, enter 001 in this field. See also: Class Associations Diagrams and Set Up
2nd Auto Enroll Section An additional section that this section will automatically enroll the students into. For example, if you are adding a Lab 601, that will auto-enroll into Dis 301 and Lec 001, enter 301 in this field and 001 in the 1st auto enroll field. See also: Class Associations Diagrams and Set Up

Enrollment Control Fields We Do Not Use at UW-Madison

  • Drop Consent
  • Resection to Section
  • Minimum Enrollment Number

Notes

Update Sections of a Class is the best page to easily review auto enroll information for an entire course.You can view and update information for multiple sections at the same time, including consent, enrollment capacities, wait list capacities, and more.

See also: SIS - Updating Combined Sections




Keywords:registrar, Office of the Registrar, RO, sis, class type, room cap, enroll cap   Doc ID:118642
Owner:Ellen C.Group:Office of the Registrar
Created:2022-05-20 11:28 CSTUpdated:2022-10-26 10:23 CST
Sites:Office of the Registrar
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