Microsoft Office for UW-Owned and Personally-Owned Computers at UW-Madison

These are your options for getting the MS Office desktop apps (Word, Excel, Outlook, etc.) on your computer.

Microsoft software is licensed several different ways at UW-Madison. This is what's relevant to Office licensing:

EES (Enrollment for Education Solutions; https://kb.wisc.edu/page.php?id=5084)
This licenses all UW-owned computers for Windows and Office. It is a subscription agreement that gives us the right to install and use all released versions of Windows and Office during the term of the agreement. Our current agreement runs through 10/31/2019 and will be renewed.

Office 365 Education E1
Microsoft makes the Office 365 Education E1 plan available for free to academic institutions. That provides benefits, but not the Office desktop apps.

EES & Office 365
If an academic institution licenses Office for all institutionally-owned computers (as UW-Madison does under our EES), Microsoft permits installation of Office on up to 5 PCs or Macs, 5 tablets (Windows, iPad, or Android), and 5 phones (https://products.office.com/en-us/business/office-365-proplus-business-software) through an Office 365 infrastructure (in other words, not on DVD or local download). Those devices can be UW-owned or owned by faculty, staff, or students. Since installation of Office on UW-owned devices is not limited under our EES, reserving Office 365 installations for personally-owned devices would maximize the number of a permitted installations on personally-owned devices.

Taking the above into consideration, the following are options for getting MS Office on your computer, depending on your affiliation with the UW and whether you're installing on a personally-owned or UW-owned computer.

  • Faculty and staff 
    • Personally-owned computers
      • Windows computers
      • Macintosh computers
        • If your operating system is Mac OS 10.10 or later, you will see the option to download and install Office 2016 after logging in to Outlook Web App.
        • If your operating system is 10.9.5 or older, you will see the option to download and install Office 2011. However, Office 2011 is not compatible with UW-Madison's Office 365 activation, and can't be used.
          • Most Macs sold in the last six years should be able to run OS 10.10. Please see How to install OS X Yosemite on your Mac for system requirements and instructions.
          • You will also see the option to download and install Outlook for Mac, which will activate and can be used on Macs running operating systems older than 10.10.
    • UW-owned computers
      • If the machine is assigned to one person, download and install the current version of Office for Mac or Win from the Outlook Web App
      • If the machine is not assigned to one person (as in computer labs), download and install from the Campus Software Library (CSL).
  • Students
    • Personally-owned computers
      • Windows computers
        • Download and install the current version of Office for Mac or Win from the Outlook Web App.
      • Macintosh computers
        • If your operating system is Mac OS 10.10 or later, you will see the option to download and install Office 2016 after logging in to Outlook Web App.
        • If your operating system is 10.9.5 or older, you will see the option to download and install Office 2011. However, Office 2011 is not compatible with UW-Madison's Office 365 activation, and can't be used.
          • Most Macs sold in the last six years should be able to run OS 10.10. Please see How to install OS X Yosemite on your Mac for system requirements and instructions.
          • You will also see the option to download and install Outlook for Mac, which will activate and can be used on Macs running operating systems older than 10.10.
  • Emeritus/Retired
    • Personally-owned computers
      • Not licensed to use Office desktop apps under any existing agreement between UW and Microsoft.
      • Not licensed for personal purchase from Microsoft educational offerings.
      • Retail Office products are available directly from Microsoft and elsewhere.
    • UW-owned computers
      • Although most emeritus/retired will not be able to initiate downloads of Office themselves, Office downloaded from the CSL can be installed and used on any UW-owned computer.
      • If emeritus/retired have a zero-dollar or part-time appointment, they will be able to download and install software from the CSL solely for installation and use on UW-owned computers.
  • Alumni
    • Not licensed to use Office desktop apps under any existing agreement between UW and Microsoft
    • Not licensed for personal purchase from Microsoft educational offerings.
    • Retail Office products are available directly from Microsoft and elsewhere.





Keywords:wah hup Using Microsoft Software at Home office work at home use program ees Microsoft 2013-2016 Enrollment for Education Solutions office 365 Outlook Web App license licensing download install setup faculty staff emeritus retired word   Doc ID:27971
Owner:Warren R.Group:DoIT Tech Store
Created:2013-01-09 13:35 CDTUpdated:2016-06-17 08:29 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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